Renting MMSD Facilities

Building Permit Office
3802 Regent Street
Madison, WI 53705
Phone (608) 204-3027
FAX (608) 204-0557

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• Introduction
• Notice to Community Groups Using MMSD Facilities
• How to Rent MMSD Facilities
• Map of the District
• Building Use Regulations
• Facility Rental Request Form
• Renter Categories and Rates
• Permit Rates

Introduction

MMSD Board of Education policy #6491 allows for public use of school facilities. The district operates four high school, eleven middle, and twenty-nine elementary schools. Typical rooms available for public rental include art rooms, auditoriums, cafeterias, classrooms, gymnasiums, field houses, lecture halls, and multi-purpose rooms. Child sized furniture is available in elementary schools, and adult size furniture is available in middle and high schools. Facilities may be available for public use after 6:00pm on school days, and on weekends during the school year. Summer rentals may be arranged. Hourly fees are charged for using MMSD schools. Custodial overtime is charged when applicable. For an additional fee, a limited amount of equipment is available during permited uses, including TV/VCR's, volleyball nets, chairs, and scoreboards.

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Notice to Community Groups Using MMSD Facilities

MMSD is committed to providing our students, visitors and employees with a safe environment. In 2005, we initiated a Public Access Defibrillation program in our facilities and completed installation of 78 Automated External Defibrillators (AEDs) in district schools and buildings. The list of locations is on the reverse. The AEDs are in wall-mounted cabinets that are not locked but are alarmed. The alarm will stop when the door to the cabinet is closed.

Although AEDs are safe and easy for the general public to use, training is essential. In addition to knowing how to use the AED, the responder must know how to activate the emergency response system and perform CPR until the arrival of paramedics. We have trained staff available during regular school hours. However, please be advised that trained staff may NOT be available to assist you in the event of an emergency after school hours. If you are CPR certified and feel you can effectively use the AED, please feel free to do so.

If a rescue event occurs, please be advised that to activate 911, you must dial 9-911 from any school phone. If you use the AED, please contact the MMSD Health Services Coordinator at 663-8437 so that we may replace any materials used in the resuscitation effort.

We would encourage all of you to learn CPR and how to use an AED. It could be the difference between life and death.

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How to Rent MMSD Facilities

If you would like to reserve a facility/room at a Madison Metropolitan School, please complete a facility rental request form and return it to the address listed below. FAXes are accepted. Requests for rentals through August 2006 are currently being accepted and processed on a first-come, first-served basis.

Once you receive your confirmed building rental contract, review it for any necessary corrections or changes. Call or FAX the Building Permit office to make changes or corrections. Sign and return one copy of the contract to the Building Permit office. Rentals are NULL and VOID if the Building Permit Office does not receive a signed copy of the rental contract at least 5 days prior to the first rental date. Keep the second copy for your records. It is a good idea to take the contract to the school on the first night of your rental. Invoices are mailed monthly. Payments must be sent to the MMSD Accounting Department at 545 West Dayton Street.

Please Note The Following

Cancellation of Rentals

• 5 working days notice is required for canceling a weekday rental, and 7 working days notice for weekend day rentals.
• When MMSD schools are closed due to weather, all public facility use is canceled.

Invoices

• Invoices are sent monthly. Payment is due upon receipt of invoice.

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Map of the District

You can access a map of the District through the link below. To return to this page, use your browser's "Back" function.

Map of the MMSD

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Building Rental Regulations

1. By signing this contract and/or by using school facilities, the contract holder and user accept responsibility for the care of the rented facility and equipment, and are responsible for all damages and charges related to this contract. Contract holders and users are expected to observe all rules of the Board of Education (BOE) while renting and using school facilities. Even if contract holders or users do not use the facility, they will be held liable for all charges UNLESS the contract request is canceled in accordance with paragraph #4 below.
2. This contract allows the individual/organization named herein use of the herein-described Madison Metropolitan School District (hereinafter referred to as "District") property subject to all applicable rules and regulations set forth in the policies of the BOE. The contract holder is responsible for insuring that all users are aware of the policies of the BOE Building Permit Regulations.
3. The Board of Education, as owner, hereby declares itself not responsible for any damage to or loss of anyone's property placed or kept on District property for any reason whatsoever. By signing the contract or by using the school facilities, the contract holders and/or users agree that the District is not responsible for the damage or loss of anyone's property.
4. Contract holders or users are responsible for cancellation of rentals at least 5 working days in advance for rentals during the week, and 7 working days notice for weekend rentalss. When schools are closed due to weather rentals are cancelled. Contract holders or users who do not cancel rentals within specified the time period will be responsible for paying the applicable rental fees.
5. Board Policy prohibits smoking or use of other tobacco products, and the possession or drinking of alcoholic beverages while either on premises owned or rented by or under the control of the School Board.
6. Any materials or equipment brought onto District property by the renter under this contract must be approved by the Building Permit Office.
7. All participants playing sports or games in any gymnasium must wear athletic shoes with non-marking soles. No shoes with cleats allowed on indoor surfaces. Shoes with rubber cleats allowed on football, soccer, baseball and/or softball fields; NO metal cleats allowed.
8. School pianos or other equipment shall not be used or moved without approval by the Permit Office. A fee will be charged for using and/or moving pianos or other equipment.
9. It is imperative that equipment and furniture in rooms be put back as found. Facilities used must be left in good condition and free from refuse and other debris. Non-compliance will result in additional charges for cleanup.
10. Storage is not included for standard programs. If storage is needed and available, arrangements must be made with the individual school principal.
11. Groups of 200 or more will require the renter to provide 2 professional security guards at the event. Please note that stadium rentals have different requirements.
12. $46 per hour will be charged for events where extra time is required of custodians for cleanup. Custodial overtime is always charged on days when schools are closed. Double custodial overtime ($93/hr) is charged on holidays.

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Facility Rental Request Form

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Renter Categories and Rates

Section 11 and 12 from Board Policy 6491: Use of School Buildings and Facilities:

11. Building permits are classified and defined as follows:
    1. Class I

       Class I permits are issued for all prime use under the jurisdiction of the individual building PRINCIPAL. Organizations directly involved with the individual school and its education may obtain Class I permits, e.g., school PTA/PTO activities, forensics, music, art, planning, or advisory groups. The PRINCIPAL may authorize Class I permits for school- sponsored PTA/PTO fund-raising projects.

    2. Class II

       Class II permits are issued for activities organized and under the jurisdiction of MADISON SCHOOL & COMMUNITY RECREATION.

    3. Class III

       Class III permits are issued to organizations, community groups, and neighborhood associations which are service, civic, recreational, and/or educational in nature and serve primarily students of the Madison Metropolitan School District, e.g., Boy Scouts, Girl Scouts, Drum and Bugle Corps, youth oriented-service clubs.

    4. Class IV

       Class IV permits are issued to local and locally sponsored organizations, community groups, and neighborhood associations which are service, civic, and/or educational in nature that are located within the Madison Metropolitan School District and that are primarily comprised of Madison Metropolitan School District adult residents.

    5. Class V

       Class V permits are issued to governmental or quasi-governmental bodies. The Madison Area Technical College (MATC) and the University of Wisconsin may also be issued Class V permits for the purpose of conducting classes.

    6. Class VI

       Class VI permits are issued to school-age child care programs provided that such programs meet all of the following requirements.

       1. Incorporated as a non-stock organization (non-profit) within the State of Wisconsin;
       2. Licensed by the State of Wisconsin as a day care center with a program for school-age children; for programs who are serving children 8 years or older state licensing is not required;
       3. Certified to receive public funds for tuition assistance by Dane County and/or the City of Madison.
    7. Class VII

       Class VII rental agreements are issued to non-school groups who rent surplus school facilities.

    8. Class VIII

       Class VIII permits are issued to organizations or groups that are primarily comprised of senior citizens.

    9. Class IX

       Class IX permits are issued to organizations or groups that are primarily comprised of adult residents of the Madison Metropolitan School District.

    10. Class X

        Class X permits are issued to organizations or groups located outside the Madison Metropolitan School District that are primarily comprised of non-Madison School District residents.

12. Building permit charges are made as follows:
    1. Class I: No charges;
    2. Class II: Class II permit users will be charged Class D rates plus custodial overtime.
    3. Class III:
       1. Groups defined as Class III permit users (1) that have charitable non-profit status as defined by law; or (2) that are not engaged in for-profit or fund-raising activities or who either do not charge tuition or an admission fee shall pay Class A rates plus custodial overtime and/or equipment costs.
       2. Groups defined as Class III permit users (1) that do not have charitable non-profit status as defined by law; and (2) that are engaged in for-profit or fund-raising activities or who either charge tuition or an admission fee, shall pay Class B rates plus custodial overtime and/or equipment costs.
    4. Class IV:
       1. Groups defined as Class IV permit users (1) that have charitable non-profit status as defined by law; or (2) that are not engaged in for-profit or fund-raising activities or who either do not charge tuition or an admission fee, shall pay Class B rates plus custodial overtime and/or equipment costs.
       2. Groups defined as Class IV permit users (1) that do not have charitable non-profit status as defined by law; and (2) that are engaged in for-profit or fund-raising activities or who either charge tuition or an admission fee shall pay Class C rates plus custodial overtime and/or equipment costs.
       3. Except for the payment of custodial overtime and/or equipment costs there will be no charge for (1) governmental meetings, e.g. Town Board meetings, Common Council meetings; (2) elections; (3) city and state spelling bees; and (4) non-partisan political meetings as long as such meetings are open to the public and all candidates for any public office are invited.
    5. Class V: Groups defined as Class V permit users such as The Madison Area Technical College, University of Wisconsin, and other governmental or quasi-governmental bodies are charged Class B rates, including any other related costs, such as custodial overtime and/or equipment costs.
    6. Class VI: School-age child care programs shall be charged a flat fee for a reasonable allocation of space, depending upon the group size of the school-age program enrollment. These facilities shall be negotiated with the PRINCIPAL.
       1. 1 to 32 children: $230 per school year;
       2. 33 to 50 children: $345 per school year;
       3. 51 to 64 children: $460 per school year;
       4. 65 or more: $575 per school year.
    7. Class VII: Rates for Class VII rental agreements are determined by the District on a case-by-case basis.
    8. Class VIII: Groups defined as Class VIII permit users shall be charged Class B rates plus custodial overtime and/or equipment costs.
    9. Class IX: Groups defined as Class IX permit users shall pay Class C rates plus custodial overtime and/or equipment costs.
    10. Class X: Groups defined as Class X permit users shall pay Class C rates plus custodial overtime and/or equipment costs.

Permit Rates - Effective January 1, 2007

Class/Meeting Rooms	Cost Per	Rate A	Rate B	Rate C
Activity/all purpose rooms	hour	12.00	16.75	21.35
Arts room	hour	9.25	14.00	15.50
Auto shop	hour	12.50	19.00	21.25
Cafeteria - High Schools	hour	20.00	30.00	33.50
Cafeterias - all other	hour	13.75	20.75	22.25
Classroom - regular	hour	8.75	13.25	14.75
Computer Lab	hour	30.00	45.00	50.50
Commons/LMC-HS MS	hour	11.00	15.75	18.00
Dance Studio	hour	9.25	14.00	15.50
FACE-Family/consumer ed	hour	11.50	17.00	19.25
Industrial arts	hour	12.50	19.00	21.25
Kitchen - serving	hour	12.25	18.50	21.00
Large group/LMC- Elem	hour	11.00	15.75	18.00
Lecture - HS and MS	hour	13.25	19.75	22.25
Auditoriums	Cost Per	Rate A	Rate B	Rate C
Auditorium - McDaniels@Doyle (200)	hour	13.25	20.00	22.50
Audtiorium - East (425)	hour	15.00	22.50	25.25
Auditorium - Lafollette (687)	hour	25.00	36.00	40.25
Auditorium - Lapham (175)	hour	11.50	17.25	19.25
Auditorium - Memorial (740)	hour	26.00	38.75	43.25
Auditorium - West (980)	hour	34.50	52.25	58.50
Stage - HS	hour	14.50	21.50	25.00
Athletic Facilities	Cost Per	Rate A	Rate B	Rate C
Field house East/Laf/Mem	hour	36.00	54.00	60.00
Field house 1 court East/Laf/Mem	hour	10.75	16.25	18.00
Field house O'Keeffe	hour	18.00	28.00	31.25
Field house 1/3 O'keeffe	hour	6.75	10.00	11.00
Gym Spectator -East/Laf/Mem	hour	16.00	25.00	27.00
Gym Spectator - West	hour	21.50	32.50	36.25
Gyms-6,500-8,840 sq. ft. (Extra) Toki / Sherman / Cher / Hamilton / West Gymnastics Gym	hour	10.75	16.25	18.00
Gyms-5,800-6,500 sq. ft. (Large) Jeff / Sennett / BlackH / Wright / Whitehorse / Stephens / Chavez / Midvale / West / Van Hise	hour	9.50	14.50	16.25
Gyms-3,500-5,800 sq. (Medium) Franklin / Gompers / Leopold / Muir / Schenk / Huegel / Lincoln / Van Hise	hour	8.50	13.00	14.50
Gyms- Small <3,500 sq. ft.	hour	7.25	10.75	12.00
1/2 court gym - Extra Toki / Sherman / Cher / Hamilton / West Gymnastics Gym	hour	5.50	8.00	9.00
1/2 court gym - Large Jeff / Sennett / BlackH / Wright / Whitehorse / Stephens / West / Van Hise / Chavez / Allis / Midvale	hour	4.75	7.25	8.00
1/2 court gym - Medium Franklin / Gompers / Leopold / Muir / Schenk / Huegel / Lincoln / Van Hise	hour	4.25	6.75	7.25
1/2 court gym - Small	hour	3.75	5.50	6.00
Lockers/showers -HS	use	21.50	32.50	36.25
Lockers/showers - MS	use	14.50	21.50	24.25
Lockers/showers - Elem	use	7.25	10.75	12.00
Pool - High school	hour	18.00	27.00	30.25
Pool - Lapham	hour	16.75	25.25	28.25
Tennis Courts - All 8 courts	hour	8.00	12.00	14.00
Tennis Court - 1 court	hour	1.00	1.50	1.75
Stadium	Cost Per	Rate A	Rate B	Rate C
Stadium Package - track or field, lockers, press box	hour	45.00	65.00	75.00
Baseball diamond	hour	21.50	32.50	36.25
Discuss/shotput area	hour	7.25	10.75	12.00
Lights - stadium/baseball	hour	6.50	10.00	11.00
Locker rooms - stadium	use	21.50	32.50	36.25
Message board	use	16.50	25.00	28.00
Scoreboard	use	16.50	25.00	28.00
Press box/PA	use	12.00	18.00	21.00
Soccer/football field within stadium	hour	15.00	18.00	21.00
Track/jump pits	hour	15.00	18.00	21.00
Equipment	Cost Per	Rate A	Rate B	Rate C
Chair set-up	rack	25.25	25.25	25.25
Microphones/Gym PA system	use	9.00	13.25	14.75
Other equipment	use	8.50	12.50	14.00
Scoreboards/clocks-indoor	use	8.50	12.50	14.00
Slide projector	use	8.50	12.50	14.00
Stage lights	use	8.50	12.50	14.00
TV or VCR	use	8.50	12.50	14.00
Volleyball nets and poles	use	15.50	22.75	26.50

Last Updated: 2007-10-29 08:32
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