| BOE Minutes | BOE Home Page | |
| Previous: 2004-12-03 || After School Task Force || Next: 2005-01-07 | ||
| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
|---|---|---|
| BOARD OF EDUCATION Minutes for After School Task Force December 16, 2004 |
Hoyt Building 3802 Regent Street, Room 21 Madison, Wisconsin |
|
task force meeting was called to order by Co-Chair Sue Abplanalp at 8:34 a.m.
MEMBERS PRESENT: Sue Abplanalp, Janet Dyer, Laurie Frank, Liz Fritz, Fabiola Hamdan, Sara Jenny, Wendy Rakower, Ed Sadlowski
MEMBERS ABSENT: None
STAFF PRESENT: Barb Lehman - Recording Secretary
1. Approval of Minutes
It was moved by Wendy Rakower and seconded by Ed Sadlowski to approve the minutes from the December 3, 2004meeting as distributed. Motion unanimously carried with Fabiola Hamdan absent.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. After School Student Enrollment Report
Ms. Abplanalp distributed disaggregated Third Friday September 2004 K-5 Counts for After School Comparison data and After School Student Enrollment data for Fall 2004 (copies are attached to the original of these minutes.)
Comments: The data was to be used as a reference. Upon reviewing the data it was noted that a few schools were not represented. The data did not include those students served off-site. The other categories were reviewed - gender, income status, special education status, ESL status, and ethnic/race. The data appeared to be very comparable to that of the MMSD.
Fabiola Hamdan arrived at this point.
All the answers to the funding questions were then reviewed—regular fees, sliding scale fees, availability of scholarships, families accessing tuition assistance, how information about family income is generated, criteria for enrollment, student/teacher ratios, outreach relative to tuition assistance, funding sources per pupil, waiting lists, what is paid for space, profit status, where the programs receive funding, and literature to share (a copy of this document was included in the packet and is attached to the original of these minutes).
Comments: A structure would be needed to make after school programs equitable. The fee ranges were close among the providers. There was some discussion about how different providers set their fees. Difficult to compare families and children. There were questions about accessibility to food programs and family assistance. Student/teacher ratios very close. Outreach was something the members were looking to standardize and have available at registration. Difference in rates paid for space dependent on number of children served. All providers are nonprofit; a criteria for getting in the schools.
Roger Price joined the meeting and answered questions about Fund 80 and staying under the revenue cap. The Board can add to the levy now. He confirmed that programs under Fund 80 have to be open to everyone, including private school children. MSCR is open to all.
Comments continued: The literature could be referenced when needed. Getting the literature to parents would need to be assured. Charge statements 4-12 have been covered by gathering the information.
FOLLOW UP: Procure data from missing schools. Provide criteria for Fund 80.
5. Process and Procedures to Create Consistency for All After School Programs
Covered under item 4.
6. Proposed After School Program Evaluation Form
Sara Jenny, Laurie Frank, Janet Dyer, and Sue Abplanalp developed a draft parent/guardian and principal evaluation (copies were part of the packet and are attached to the original of these minutes).
The goal is to make the evaluations uniform among the programs. Questions will be added, e.g., strongly agree, agree, disagree, strongly disagree, etc. The members were asked to make recommendations.
Feedback: Some grammatical errors were pointed out.
Parent/Guardian form--Space and Furnishing: change materials to supplies and leave off #3. Health and Safety: #2 should be under Interactions then add a new one "Proper health and safety procedures are being followed." Eliminate #3. #4 is ok. Activities and Materials: #1 change to "There are enough program supplies available to entertain and challenge my child." #2 incorporate into #3 and #4. Program Structure: #1 ok, #2 ok, #3 ok, #4 put a slash, #5 "and/or homework support." Interactions: Staff and Child: #1 ok, #2 add "and warmth," #3 ok, #4 add "and use positive behavior guidance," #5 "my child enjoys attending the program" "Program staff is consistent." Interactions: Staff and Parents: #1 "rules, schedules, etc.," #2 "on a daily/weekly basis," #3 "responds appropriately," #4 change to "I am," #5 "I am greeted by staff," #6 "I am," #7 "Staff share information about my child's experiences and development. Staff Interactions and Development: #1 "Staffing at the program is consistent," #2 "Staff communicate well with each other," #3 "I understand the supervisory structure of the program," #4 replace with "staff handle emergencies effectively. Special Needs Supplementary Items: Change to Special/Individual Needs. #1 ok, #2 ok, #3 ok. Under Comments could be more specific questions—centers can put in whatever they want. Confirmed that the forms would be translated. Instead of Comments "I am generally satisfied with the program." With Strongly Agree, Disagree, Not Applicable, etc.
Principal form—Space and Furnishing: #5 ok, #6 "Staff clean up after the program on a daily basis." Health and Safety: #5 ok. Activities and Materials: ok. Program Structure: Put #6 under Interactions: Staff and Child: #3 "at all times" should be added to the Parent form as well. Interactions: Staff and Parents: eliminate "can," #8 ok. Staff Interactions and Development: #5 "Staff and principal meet formally at least quarterly" #6 "I keep the After School staff informed about changes in daily schedules that might affect the program or space on a timely basis" should have the reverse as well, #7 "I feel welcome," #8 "Concerns are addressed in a timely manner," #9 "Overall, I m satisfied with the program and I feel it meets the needs of families in the school," keep it at the end. Two overall questions. Special Needs Supplementary Items: #4 take out "can," add "with written parent permission." Add to Overall "Program provides copies of reviews and evaluations, policies and procedures to principals."
There was some discussion about how information is gathered and processed and conflict resolution relative to the guidelines. Guidelines need to be revised to answer the charge statements for the next meeting. Include what happens with the evaluations in the guidelines. Evaluations will be revised for the next meeting. Next meeting: Review the data, review evaluation documents, review parent concern form, review charge statements, and begin to draft guidelines.
FOLLOW UP: Ms. Rakower will look at the issue of having a blanket release on the enrollment form.
7. Process to Ensure that All MMSD Students have Equal Access to After School Programs and Scholarships for After School Programs
No discussion.
8. Other Business
There was no other business.
9. Adjournment
It was moved by Laurie Frank and seconded by Sara Jenny to adjourn the meeting at 10:25 a.m. Motion unanimously carried.
bl
Previous: 2004-12-03 || After School Task Force || Next: 2005-01-07