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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
|---|---|---|
| BOARD OF EDUCATION Minutes for After School Task Force January 28, 2005 |
Hoyt Building 3802 Regent Street, Room 21 Madison, Wisconsin |
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task force meeting was called to order by Co-Chair Sue Abplanalp at 9 a.m.
MEMBERS PRESENT: Sue Abplanalp, Janet Dyer, Laurie Frank, Liz Fritz, Sara Jenny, Wendy Rakower, Ed Sadlowski
MEMBERS ABSENT: Fabiola Hamdan
STAFF PRESENT: Barb Lehman - Recording Secretary
1. Approval of Minutes
It was moved by Janet Dyer and seconded by Liz Fritz to correct the minutes from the January 21, 2005 meeting as follows: page 2, #7 second sentence to read: "She called it a Field of Interest Endowment Fund." The motion to approve the minutes as corrected carried unanimously with Fabiola Hamdan absent.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. Proposed After School Program Evaluation Form
(Packets included updated principal and parent forms. Copies are attached to the original of these minutes.)
Ms.
Abplanalp noted that there were a few changes discussed at the last meeting to
eliminate redundancy on the principal evaluation. Ms. Rakower suggested that the "Not
Applicable" be changed to "Don't Know." This was agreed to unanimously and will be
changed for the next meeting.
Ms. Abplanalp reported that she had consulted with Kurt Kiefer about how to
implement the evaluation. He noted that
the timing is important as the regular school climate surveys are done in the
spring. The District can do it
separately, scan them, and do a sampling.
The sampling is statistically significant and means they do not have to
scan all of them.
Discussion: It was agreed that the evaluation should be done annually. Timing of the evaluation should be determined
by its purpose. It was decided that the
purpose of the evaluation is to offer feedback for programs and facilitate
communication between the programs and principals. If the evaluations are done in November, then
when program staff and principals meet for their regular quarterly meeting in
January, any improvements/changes can be implemented during the same school
year.
5. After School Program Fund 80 Report
Ms. Dyer handed out a report that included only the programs during the school year (without the summer programs (a copy is attached to the original of these minutes)). There were some questions about where some of the funding came from. Ms. Dyer stated that initially the MSCR after school programs were 100% supported by grants. As this funding changed the programs were gradually added to the school district budget.
6. Proposed Principal Documentation Form regarding Information Given to the Principal from Staff or Parents about an After School Program
(Packets included a draft form and a copy is attached to the original of these minutes.)
Ms. Abplanalp stated that this form is to be used by the principal for logging concerns, issues, and compliments about after school programs. The information is then to be shared with program providers during the regular quarterly meetings. Ms. Fritz noted that it is do-able for principals.
7. Proposed Work Plan to Address the Charge of the After School Task Force
(A copy of an updated charge statement matrix was included in the packet and the e-mail response from the City of Madison regarding accreditation. Copies are attached to the original of these minutes.)
Ms. Abplanalp and Ms. Jenny met after the last meeting to update the task force reactions to the charge statements resulting in the current draft. It is necessary for the task force to firm up these reactions in order to create the final recommendations.
(Ms. Lehman arrived at this time)
8. Proposal to Develop Guidelines for the Creation of a Joint After School Advisory Committee for After School Programs
(Packets included six questions for structuring the discussion, written information from the Foundation for Madison's Public Schools on endowment funds. Copies are attached to the original of these minutes.)
#1: Goal: What is the specific purpose for this committee?
Discussion: Support partnerships between the MMSD and community child care providers. Oversight of the guidelines; waiting lists; space issues; needs that are not resolved at the school level; funding; advocacy for needs of children, families, and child care in general; securing general resources to provide equal accessibility.
#2: Results Desired: What is the committee expected to achieve?
Discussion: Collaboration between school district and community, conflict resolution, vehicle for appropriate responses to change (state policy, funding, budgets, etc.). Resources to the Board relative to child care. May be part of advocacy; not just to the Board.
#3: Level of Authority: To whom is the committee accountable?
Discussion: Board of Education, stakeholders on the advisory committee, families, community providers, and City of Madison (home-schooled children and neighbors served in after school programs, etc.).
#4: Communication Linkages: Who must be kept informed of progress? How should they be kept
informed?
Discussion: Principals, agencies, and the Board of Education through minutes, web site, reports to the Board of Education as needed but at least once per year.
#5: Membership: Who should be represented on the committee? How should they be selected?
Discussion: Diverse membership composed of City of Madison community services staff, one principal, three child care providers, MSCR representative, two parents, day care teacher, high school student who has participated in after school programs, two community persons, for a total of 11 people. There was some discussion about the high school student and whether they should be able to vote and allowing the membership to decide who co-chairs.
A draft of the responses will be provided for the next meeting.
Item #7 of the agenda was taken up again.
7. Proposed Work Plan to Address the Charge of the After School Task Force (continued)
(Packets included the letter regarding MSCR's application for accreditation and a copy is attached to the original of these minutes.)
Charge Statements 1 and 2: After School Advisory Board - purpose and membership is attached.
Charge Statement #3: Quality and cost should be considered but cost should not be the only criteria, purposes are in the guidelines. Still have issues with use of space and whether the principals should have the discretion to choose the provider. Devote a whole meeting to the guidelines. Consult Legal Counsel regarding the procedure (Board policy relative to bidding process) for choosing a provider for both an existing relationship and for a brand new school. Imbed the process within the guidelines.
Charge Statement #4: Both sides of the issue can be recommended to the Board as an impasse. There was discussion about the clarifying e-mail from Monica Host, MSCR's intent to be accredited, the issue of whether or not accreditation should be required of all child care providers for the district, making the evaluation process transparent, following city guidelines without requiring licensing or accreditation, separating out accreditation from licensing, having outside agencies come in to evaluate programs, giving the issue to the Advisory Board, funding alternatives (not significant) offered by the city to those accredited organizations, peer review as an option, etc. Clarify the law regarding different age recommendations for the next meeting.
Meeting dates: continue to meet through February once per week. Next meeting February 11, 2005, 9 to 11 a.m. Send dates available to Ms. Lehman. Will check on availability of Room 21 at Hoyt. Ms. Abplanalp will extend the date for recommendations to the Board into March.
9. Other Business
There was no other business.
10. Adjournment
The meeting adjourned at 11:05 a.m. by the unanimous consent of those present.
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