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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Finance and Operations November 27, 2006 |
Doyle Administration Building 545 West Dayton Street Madison, Wisconsin |
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Finance and Operations Committee meeting was called to order by Lawrie Kobza at 7:04 p.m.
MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Ruth Robarts, Arlene Silveira, Johnny Winston, Jr.
STUDENT REPRESENTATIVES PRESENT: None
STAFF PRESENT: Bruce Dahmen, Mary Gulbrandsen, Bob Nadler, Pam Nash, Roger Price, Joe Quick, Art Rainwater, Nancy Yoder, Barbara Lehman-Recording Secretary
1. Approval of Minutes
It was moved by Carol Carstensen and seconded by Lucy Mathiak to approve the Finance and Operations Committee minutes dated November 27, 2006. Motion unanimously carried.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. Process for Getting Feedback on the Citizen's Budget
Ms. Kobza stated that the committee has been meeting over lunch hours to work with staff trying to come up with changes to put in the form that committee members are comfortable with. There are still some revenue items missing. She stated that she would like to go out to the public to see if this document will provide useful information even though it is still a work-in-progress. She asked how the committee could seek that input.
DISCUSSION:
o Send out to each of the parent group presidents.
o Ask other Board members to submit suggestions.
o Create a shortened feedback form.
o Create an on-line form similar to the one used for the long range planning task forces.
o Meet with Editorial Boards of local newspapers.
Ms. Carstensen volunteered to revise the executive summary narrative from the introductory part of the budget before going to the Editorial Boards. She suggested a simple description that would give some understanding of the overall budget rather than just providing a set of numbers.
Ms. Kobza noted that the committee will also be meeting on Wednesday at noon to give the final okay on the format of the revenues and expenditures piece.
FOLLOW UP: Ms. Carstensen will bring the executive summary piece to the Wednesday meeting.
5. Analysis of the MMSD 2006-07 Transportation Budget
(Packets included an executive summary of the transportation budget and related attachments showing savings gained during the past six years; possible savings "ideas"; private school information; an Integration Aid analysis; impact statements related to ESL, NEON, and LEAP programs; a summary of indigent student bus passes; special education costs for 2004-05 and 2005-06; and attendance areas for Lutheran Schools and the Catholic Diocese. Copies are attached to the original of these minutes.)
Roger Price introduced the first part of the packet which included the ten ideas to generate possible savings to the transportation budget for next year as requested by the Finance and Operations Committee. He indicated that some of the ideas would create a great deal of discussion.
DISCUSSION:
ü Eliminate some private school busing and replacing with individual parent contracts:
Ø What the district is required to provide.
Ø Some have busing and others have parent contracts due to historical practices or new schools starting up.
Ø Would cause elimination of some programming. Could do further analysis on ESL transportation for specific schools.
ü Eliminating paired plans:
Ø Would have to have enough space to house everyone.
Ø Would impact savings and revenue received from integration aid.
ü Shuttle Buses:
Ø "What if" analysis was not done.
Ø Kind of disappointing because just assumes elimination. TAG has 8 students and NEON has 16 adds up to $6,000 per student; gets to 8 hours per day. NEON enrollment is capped and TAG depends on the InSTEP process.
Ø Could pair with another social service entity? Outside agencies have not been pursued. Could be talked through.
Ø Costs are high but critical kind of services.
Ø Contract out with other organizations or groups or get high school students to other destinations.
Ø Can study options.
ü LEAP - Serve Those children in their HomeSchool:
Ø Uncertain whether parent contracts are taken advantage of here. Can make the option available.
ü Eliminate Late Buses:
Ø No comments.
ü Combine Routes 88 and 89 for Wright due to Low Ridership Numbers (currently 34 total riders):
Ø No comments.
ü Re-Negotiate Regular Ed Fuel Escalator:
Ø Do not know what base costs are going to be - may be able to generate savings for next year.
ü Eliminate Purchase of Indigent Bus Passes/Tickets and Cease Madison Metro Transit Subsidy:
Ø Page 16 does not specify the year.
Ø Clarify the data regarding number of passes issues vs. qualified and length of time the passes run.
Ø Work with City to analyze Ridership more closely.
Ø Paying the City over $1.5 million for secondary transportation and they increased the student bus passes very substantially.
Ø Administration will continue and enhance their communications with City staff.
Ø Can also work through the Common Council/Board of Education Liaison Committee.
Administration will use this transportation information for developing next year's budget proposal, including what transportation can be charged for and paid for voluntarily, who needs to be notified of any changes and in what manner. Options for sharing shuttle buses is in process. Continue with reports on negotiations with the City.
FOLLOW UP: Would like to see the basis for "no savings" conclusion from eliminating the Lapham/Marquette pair and also the affect on ESL with and without the pair. Compile ridership information on those who attend SpringHarborand WrightMiddle Schools.
6. Salary Savings Account in the 2006-07 MMSD Budget
DISCUSSION:
v Negative expenditure budget will be tracked throughout the year to see if the target gets realized. A spread sheet will be shared with the Finance and Operations Committee. Can become part of the monthly financial report.
7. 2006-07 MMSD related to Substitute Employees
DISCUSSION:
v A chart was distributed showing the 2006-07 Substitute Budget (a copy is attached to the original of these minutes).
v Substitutes are controlled by the Human Resources Department. They can try to provide greater information to staff on the consequences of using sick leave if it is not necessary in order to reduce the budget.
v The budget can be restricted to those departments that need this list of transactions. It actually appears in the department reports. Using substitutes crosses departmental lines.
v In order to make this easier to track, these items can be taken out of Human Resources and distributed as shown on the chart.
8. MMSD Monthly Financial Report relative to the 2006-07 MMSD Budget
(Packets included the Detail Expense Report (10/07 YTD), the Revenue Detail Report (10/07 YTD), and Expenditures by Department. Copies are attached to the original of these minutes.)
DISCUSSION:
v Committee will continue to receive both reports that are prepared in different degrees of detail.
v Change the order to: Department Expense first, then revenue detail, then more detailed expense report.
v "xxx" designations that serve as placeholders.
Ms. Kobza suggested that when the committee meets next Wednesday that Item 8 of this agenda be added at the end. She asked that Mr. Price also add items to the cover sheet that he feels the committee should be aware of. Ms. Mathiak arranged to be there so no phone conference will be needed.
9. Other Business
There was no other business.
10. Adjournment
It was moved by Carol Carstensen and seconded by Lucy Mathiak to adjourn the meeting at 8:04 p.m. Motion unanimously carried.
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