Finance and Operations - November 29, 2006

Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent
BOARD OF EDUCATION Minutes for Finance and Operations November 29, 2006		Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin

Finance and Operations Committee meeting was called to order by Chair Lawrie Kobza at 12:06 p.m.

MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak

MEMBERS ABSENT: None

OTHER BOARD MEMBERS PRESENT: None

STUDENT REPRESENTATIVES PRESENT: None

STAFF PRESENT: Doug Johnson, Roger Price, Art Rainwater, Donna Williams, Ann Wilson-Recording Secretary

1. Announcements

There were no announcements.

2. Summary of the MMSD Citizen's Budget

(Written materials provided at the meeting - Updated Citizen's/People's Budget dated 11/29/06, Citizen's Budget Narrative - all attached to the original copy of these minutes.)

Roger Price reviewed the latest version of the Citizen's/People's Budget and reviewed the work completed by staff following the last meeting.

Work continued on the expenditures section.

· 1a - remove notation (includes summer school)

· c-vii - change to separate category - d (Substitutes)

· 1f - (fringes) add for staff identified above

· 1g - extracurriculars - add level notation such as high school or all levels

· alternative programs - check numbers

· Section 2 - divide into lines for staff and books, supplies, equipment

· Transportation - identify what is covered in a footnote (parent contracts, homeless); break staff out and move to 6a

· Food Service - divide into lines for staff, food and supplies

· 7a was labeled Human Resources Administration; 7b was labeled Post Retirement Benefits and Payments. These lines need descriptor/notation because of complexity.

· Dollar amounts for lines 8-a and 8-b were reversed

· The order was determined for the items listed under General Administration

· New labels for item under District-wide: a) Salary/Budget Changes, c) Open Enrollment/Refunds/ Formula Adjustment, d) Expenditures Funded by Gifts and Donations

· Community Service line will be distributed.

There will be a review of the expenditures section when changes have been completed, and then continued work on revenue. Carol Carstensen indicated she would like to include a narrative component and provided ideas about what might be included (written materials attached to the original copy of these minutes). She will work with Joe Quick and/or Ken Syke to get as much of it completed as possible by the time of the focus group meeting. Roger Price indicated he estimates work could be completed on the revenue section by the second week of January.

The column headings for the revenue section were identified: Direct program revenue and grants, federal direct program aid, state direct program aid, and general/property tax state aid.

Lawrie Kobza emphasized the importance of this document because it allows viewing proportions and also will serve as a reference point for future budgets. It needs to be built within the accounting system so that it can be generated in the future without undue staff work.

3. Process for Getting Feedback on the Citizen's Budget

Lawrie Kobza suggested, for this initial stage of receiving feedback, that the best method may be a focus group. People who might be invited include participants in the budget seminars that were offered by Carol Carstensen, participants in the $100 budget process, and other individuals. As invitations are confirmed, materials will be provided. A good time for the meeting would be mid-January. It was suggested that, in addition to asking for feedback about expenditures, there also be a question about what the public would like to see in a revenue section.

FOLLOW-UP:

· Ken Syke will draft a letter of invitation and send it to the individuals identified, provide materials, and coordinate the focus group.

Lucy Mathiak left at this point.

4. MMSD Monthly Financial Report

Committee members asked follow-up questions about the Monthly Finance Report which was discussed at the Finance and Operations Committee meeting on November 27. Roger Price noted that shared savings would be tracked in a separate monthly report.

5. Other Business

There was no other business.

6. Adjournment

It was moved by Carol Carstensen and seconded by Lawrie Kobza to adjourn the meeting at 1:25 p.m. Motion unanimously carried.

Previous: 2006-11-27 || Finance and Operations || Next: 2007-01-16

BOE Minutes	BOE Home Page
Other Minutes:
Previous: 2006-11-27 \|\| Finance and Operations \|\| Next: 2007-01-16