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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Finance and Operations March 7, 2007 |
Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin |
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Finance and Operations Committee meeting was called to order by Chair Lawrie Kobza at 12:03 p.m.
MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: None
STUDENT REPRESENTATIVES PRESENT: None
STAFF PRESENT: Mary Gulbrandsen (arrived 12:40 p.m.); Doug Johnson, Roger Price, Art Rainwater, Barbara Lehman-Recording Secretary
1. Public Appearances
There were no public appearances.
2. Announcements
There were no announcements.
3. MMSD's Citizen's Budget
Roger Price distributed the latest draft of the Citizen's Budget showing 2006-07 expenditures adopted budget, subtotals, and percent of total (a copy is attached to the original of these minutes). Ms. Kobza stated that the committee needed to wrap up the Citizen's Budget and leave the rest of the work to the next committee to take it further as the end of the committee year is coming up. The Board is also starting the budget process that will take up the time of the Administration.
Mr. Price noted that the document was revised in response to feedback from the focus groups. Staff is trying to present everything in the same manner. They have started the process of writing the narrative for each of the "buckets" and are one-third of the way through. They will continue to work on one to two sentences per line item.
DISCUSSION:
§ Narratives should be completed by the end of April and may be ready for this committee within the next two weeks.
§ Citizen's Budget line items do not reconcile to any other report or tie out to the budget.
§ Subtotal column needs a header.
§ Check subtotal formula for teachers vs. In School Operations
§ Revamp the format to make it easier to read.
§ Show impact of custodial cuts; they are currently in two different places.
§ Budget cuts can be reflected with something like this but cannot be accomplished until after the full budget book is completed; some things have to be re-built from the 2006-07 budget to match the new structure (e.g., Security may not be under Student Services). Can be done against the 2006-07 budget but not the next budget at this time. Analysis should be against the cost-to-continue budget after inflation, etc.
§ Committee feedback: key is narrative; has to reflect change in structure; not tied into this set of buckets.
§ Could show expenditure lines, then the cut, then cost-to-continue balanced budget.
§ Reluctant to put out to the public like this because the current document has not been given enough time to accurately reflect what the Board will actually be working with in the next budget, both in terms of revenues and expenditures.
§ Priorities: 1) within one week - fix up the format and put on the web site; 2) prepare footnotes by April committee meeting then all that this committee would be getting done then put 2007-08 budget into this form. We will not do budget cuts in this format. 3) Next year's committee can work on the revenue piece and other visuals.
§ Further work requires taking staff away from other things. Document is already on the blogs with some sort of disclaimer. Would have to explain what it is and what it is not. Board will be spending a lot of time explaining.
§ Expenditures are separated by fund.
§ May confuse the debate trying to describe which items are under the revenue cap or not or are mixed. May become too murky.
§ Can use color codes (Food Service, MSCR, ESL, Title 1, SAGE, special education, etc.). Identifies those line items that are subject to the revenue cap and those that are not and explaining those that are mixed.
§ Maintenance and repair has to include referendum money.
§ Color coding will need an introduction.
§ Should include categories that have some flexibility, zero flexibility, and lots of flexibility.
§ Has to be clear that this is a work-in-progress and/or a draft document.
§ Invite feedback.
§ Difficult to be ready before the current budget book comes out.
§ Can inform other Board members prior to its release and get their feedback.
§ Decision will need to be made about where to place it on the web site.
FOLLOW UP: Prepare draft of the format for the web site and color coding, but no footnotes, for the next committee meeting on March 19.
4. Other Business
There was no other business.
5. Adjournment
It was moved by Lucy Mathiak and seconded by Carol Carstensen to adjourn the meeting at 12:50 p.m. Motion unanimously carried.
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Previous: 2007-02-19 || Finance and Operations || Next: 2007-06-28