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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Human Resources December 16, 2002 |
Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin |
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The Human Resources Committee meeting was called to order by chair Ray Allen at 5:06 p.m.
MEMBERS PRESENT: Ray Allen, Bill Clingan, Shwaw Vang (arrived at 5:08 p.m.)
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Bill Clingan, Juan José López (arrived at 5:35 p.m.)
STAFF PRESENT: Amos Anderson, Rita Applebaum, Jane Belmore, Mary Gulbrandsen, Jack Jorgensen, Bob Nadler, Doug Pearson, Roger Price, Joe Quick, Art Rainwater, Ann Wilson - Recording Secretary
LEGAL COUNSEL PRESENT: Attorney Clarence Sherrod
It was moved by Bill Clingan and seconded by Ray Allen to approve the minutes of the Human Resources Committee meeting dated December 9, 2002. Motion unanimously carried by those present.
There were no public appearances.
There were no announcements.
Written material distributed: MMSD Contract Compliance Five-Year Plan, information packet and memorandum from Amos Anderson dated December 12, 2002 - all attached to the original of these minutes.
Amos Anderson reviewed the Contract Compliance Procedures and Flow Chart, also provided in written form.
Discussion: Steps taken to determine if good faith efforts have occurred. No rejections recalled. District has received complaints and concerns and investigated them. - Have talked with Dane County but not on a consistent basis. Use certified AA plans that have been filed with other agencies. AA Officer can check to see if efforts have been made to comply with policy. Would only look if there is under-utilization. Would need evidence - look at efforts, not results. Will lose good vendors of analysis based on results; sometimes not their fault. - Would like to know if successful bidders said they made good faith efforts and show no results - over the last three years. - Do not want to vote on bids unless the statement from the AA Officer appears on the agenda. Happened only once; was overlooked. - Do not have faith in good faith efforts of some companies; would like Board to go into the area of changing workforce environments. Would like to see list of companies who have received contracts twice with efforts and not results. - Weakness is that we ask for good faith effort but don't check on it until another bid is submitted. Board's intent was that companies comply within the plan as part of the current bidding process. - Too difficult for companies; may not have openings. - District can reject bids for not following through. Did they have opportunity to fill vacancies? Have recourse if there is misrepresentation or fraud.
- Want companies to diversify workforce and reflect the student population for the job. - Want to know if contracts are coming for the first, second, or third time. - Would not be of value because the question is whether they comply and this would be determined by the AA Officer's review before it gets to the Board agenda. - Could better enumerate what good faith minimum standards are and put them into Board policy; that section of policy is currently under review. - Frustration is that companies follow through but don' t expend energy. Legal constraints about what can be demanded in policy. Took a long time to craft the current policy. Companies want to maintain a good name and reputation. Other government entities are also working with these businesses.
It was the consensus of the committee that the following will occur: a) Clarence Sherrod will develop recommended changes to the board policy. He will include language that would better define good faith effort to employ a diverse workforce on the part of bidders; b) the statement by the Affirmative Action Officer assuring his review will appear with every bid on Board of Education agendas; c) from this point forward, on a yearly basis, the Board will receive as information a report listing all bids that have been approved and a workforce analysis for every vendor.
Ray Allen suggested that it may be appropriate to further address some of the issues raised at this meeting with the Common Council/Board of Education Liaison Committee.
There was no other business.
It was moved by Shwaw Vang and seconded by Bill Clingan to adjourn the meeting at 6:35 p.m. Motion unanimously carried.
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