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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Human Resources December 18, 2006 |
Doyle Administration Building 545 West Dayton Street Madison, Wisconsin |
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Human Resources Committee meeting was called to order by Chair Ruth Robarts at 6:04 p.m.
MEMBERS PRESENT: Lawrie Kobza, Ruth Robarts, Shwaw Vang
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Arlene Silveira, Johnny Winston, Jr.
STAFF PRESENT: Sue Abplanalp, Bob Nadler, Pam Nash, Roger Price, Art Rainwater, Lisa Wachtel, Barbara Lehman - Recording Secretary, and several more principals
1. Approval of Minutes
It was moved by Lawrie Kobza and seconded by Shwaw Vang to approve the minutes of the Human Resources Committee meeting dated November 27, 2006as distributed. Motion unanimously carried.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. Recommendations regarding Merit Pay and Contract Renewal of Administrators
(Packets included information addressing a series of questions pertaining to administrative contracts and other personnel employed by the district and accompanying exhibits (11/22/06); and an updated Human Resources Policy 9.04—Probation, Performance Evaluation, Demotion, Non-Renewal and Dismissal for Administrators. Copies are attached to the original of these minutes.)
Hard copies of an E-mail from Lawrie Kobza were distributed proposing an amended Policy 2.06 (a copy is attached to the original of these minutes).
Ms. Robarts noted that the committee reviewed some information from Bob Nadler at their last meeting on both topics.
Ms. Kobza provided some background for her proposed changes to Policy 2.06 relative to contract extensions and renewals. The first issue under #1 indicates who will be issued contracts which she felt was not necessarily clear. She distributed copies of Wisconsin Statute 118.24—School district administrator (a copy is attached to the original of these minutes). With respect to subparagraph (1) of the statute, she indicated that the interpretation of the district is that the people listed must be issued a contract but she stated that the statute did not make this issue clear. She proposed taking out section 1 but wanted the district's Legislative Delegation to clarify this statute and whether this applies to all the positions listed in the Human Resources policy. Ms. Kobza indicated that subparagraph 3 raises two issues: one is the extension of contracts in the spring before the Board deals with the budget. She proposed changing that to July 1 so they could be considered at the same time as budget issues. She also wanted to add that the Board cannot extend contracts if it is considering conversion to an at-will position. The last change she proposed would add another subparagraph to the end of the policy indicating that the non-renewals of this policy is covered by state statute.
DISCUSSION:
· Administration supported seeking clarification of the first item. There is no case law; it is legal opinion. The group covered in #1 cannot be made "at will." The Superintendent preferred to make the positions at will when they are vacant. He preferred that the current approach be left intact but could live with it. The change to the July 1 was okay.
· Anticipated that the Superintendent would make recommendations for who would be extended and the Board would approve or not approve. There may be some positions the Board would want to change to at will. Every individual contract would have to pass the Board.
· The Board would not extend then before February of the following year the position would be non-renewed and it would convert to an at-will position.
· Even if the Board did not extend, there would still be another year left on the contract.
· If no action taken to renew, it rolls out for two years under the statute.
· At-will positions have been created at the Administration's discretion and now it would be the Board's decision.
It was moved by Lawrie Kobza and seconded by Shwaw Vang to amend the Human Resources Policy 2.06 as distributed with the change that Section 1 is deleted and it is renumbered accordingly.
DISCUSSION ON THE MOTION:
· Still covers all positions that have not been defined as non-union supervisors because the Board is seeking clarification.
· Extension deadline would now be July 1.
· The step of converting to at-will positions is better for morale; just a different way of dealing with reductions in force.
· There was a concern about giving the Board this authority with or without the support of the Superintendent. Prefer to allow the Superintendent to recommend positions that he thinks could be converted to at will and submit that to the Board. If the Board is given that authority, it becomes the immediate supervisor of that person and that would not be good for morale. Will create a conflicting environment between the Board and the Superintendent. Concern is that a door is opened for positions to be taken out.
Shwaw Vang requested separation of the July 1 extension date and the conversion language change to at-will positions.
· Important for the Board to have as much authority over its budget as possible and, if positions are not required to be issued contracts and they are, that takes away Board authority
The motion to approve Section 3 of Human Resources Policy 2.06 as follows:
"An
administrator who has been issued a two-year contract and whose performance is
satisfactory shall be issued a one-year contract extension in the springby July 1 of each year, thereby creating a
two-year rolling contract, except an administrator may not receive a two-year contract
if the District is considering reorganization, reassignment, reduction in force
or other personnel action that may result in the elimination of the
administrator's position or in the conversion of the position to an at will
position. Satisfactory performance shall
be defined as having received all "Competent" or above ratings on the
administrator's most recent MPA and performance appraisal."
Motion carried 2-1 with Shwaw Vang voting no.
The main motion to accept the proposed changes to Human Resources Policy 2.06—Administrator contracts—be approved as distributed carried unanimously.
It was moved by Lawrie Kobza and seconded by Shwaw Vang that the Board seek clarification at the meeting with the district's Legislative Delegation early in January of Wis.Statute 118.24(1), specifically with regard to which employees the Board must offer contracts to. Motion unanimously carried.
DISCUSSION:
At the last meeting the idea was brought up of whether the Board may be interested in getting third-party assistance in looking at the district's current administrator salary schedule and merit pay and what it should be:
· Mr. Nadler responded that he did request from the district's current provider, Maximus, how much it would cost for this type of survey and they quoted around $15,000. Mr. Nadler will send this information out in the next Board packet.
· Confirmed that Maximus has the credentials to do such a study.
· Full Board can decide what and how.
It was moved by Lawrie Kobza and seconded by Shwaw Vang that the Human Resources Committee supports having a review of the MMSD's current salary schedules. Motion unanimously carried.
DISCUSSION ON THE MOTION:
· Administration needs direction on how to proceed with the salary survey soon if it is expected to be completed this school year.
· Will move to the full Board for discussion.
DISCUSSION:
· Most of the items slated to be completed by the Human Resources this year have been done except for the minority recruitment report. Action on the one year contracts are taken up by the full Board by the deadline dates.
5. Other Business
No discussion.
6. Adjournment
It was moved by Shwaw Vang and seconded by Lawrie Kobza to adjourn the meeting at 6:40 p.m. Motion unanimously carried.
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