Long Range Planning - November 13, 2006

Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent
BOARD OF EDUCATION Minutes for Long Range Planning November 13, 2006		Doyle Administration Building 545 West Dayton Street, Auditorium Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Carol Carstensen at 7:36 p.m.

MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Arlene Silveira

MEMBERS ABSENT: None

OTHER BOARD MEMBERS PRESENT: Johnny Winston, Jr.

STAFF PRESENT: Sue Abplanalp, Mary Gulbrandsen, Roger Price, Art Rainwater, Lisa Wachtel, Barbara Lehman-Recording Secretary

1. Approval of Minutes

It was moved by Arlene Silveira and seconded by Lawrie Kobza to approve the minutes of the Long Range Planning Committee meeting dated October 23, 2006 with a correction to page 2, item 7, changing the second sentence to: "Lawrie Kobza noted the thoughts of residents ~~parents~~ districtwide...." Motion unanimously carried.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

Items 4-8 taken up simultaneously.

4. MMSD Enrollment History (1999-2007) and Projections (2008-2012) by School

5. Elementary School Potential Maximum Physical Capacity Worksheet - 2007

6. Actual v. Projected Enrollment by School (1992-2012)

7. 2007 Enrollment Projections and Maximum Physical Plant Capacity by Attendance Area for all MMSD Schools

8. MMSDElementary SchoolBoundaries in the West/Memorial Attendance Areas

(Packets included maps and data sheets for the conceptual plans for boundary changes if the referendum passes and changes for the 2007-08 school year if the referendum passes. Copies are attached to the original of these minutes.)

Ms. Gulbrandsen reviewed the updates to the long range planning binder that were included in the packet. Administration was seeking direction on the two conceptual plans.

Statements in italics are responses from Administration.

QUESTIONS REGARDING ENROLLMENT PROJECTIONS:

· Change last year compared to projections this year; how that applies to projections to the year before. Changes attributed to fifth grade and new kindergartners coming in and where they are today; this is one year later. Could look at the 2010-011 projections and see how far off from last year.

· Some judgments are made on where growth will happen. Two things that may have impacted that - Nuestro Mundo and Allis projection and also the birth rate in Fitchburghas increased significantly. Always going to be dynamic. Administration is watching kindergarten cohorts and looking at the birth rate.

· Spring Harbor Middle School - discrepancy between capacity and having a waiting list - when counting the rooms the same factors are used. There is a cap on that for SpringHarborbased on how they use their space so the cap is lower.

· District average for middle school class size - 25-28 students. Use 19 from fine arts to math at any one time. SpringHarborand WrightMiddle Schoolsare different than other secondary schools - were capped at 20 and now capped at 23 for SpringHarbor. Classrooms are not smaller but they may not be able to go up to 25 because of fire code restrictions. Would have to look at that.

SCHOOLS THAT NEED PLANS FOR NEXT YEAR:

· Green Tab in the binder, chart #12: Chavez Elementary- all the rooms are filled, people are questioning what is going to happen in the future, they are okay for now. They are looking for direction from the Administration and the Board. There is space at Thoreau right now. Could not find a place to outpost.

· Lake View, Stephens (will be taken care of), Franklin (chronically overcrowded if they change their approach-they are still pairing their schools), Leopold (capacity will go up next year).

· Franklin has larger than normal classrooms. They are team-teaching; this is their choice.

· Have to talk about students currently at High Ridge and birth rates in Fitchburg.

· Anticipated phasing in the move from Chavez to Thoreau and from Thoreau to Crestwood and Stephens.

· Thoreau enrollment is a little higher than expected; creating a problem south of the Beltline.

· What is happening with Allis. Tab 14 - we will have to look at but best, based on students currently there, some are not necessarily Allis students and should see that flatten out. Administration will keep an eye on that situation.

· Next steps for Lake View - Ms. Carstensen proposed both asking the school for any suggestions and asking the Administration to come back with options, as well as revisiting last year's options. She suggested not acting on the options but inviting comment from affected schools and whoever else might be involved. Inevitably other schools in the East Attendance Area will be affected.

· Need to begin the process of starting to consider a name for the new school.

· Ms. Carstensen was interested in looking at the issues in terms of Chavez and Thoreau and some sort of proposal for no longer assigning kids to Thoreau, leaving those students who are there and beginning to look at potential changes for Lake View.

· Information on Chavez will include changes to low income percentage.

· Confirmed that the District works with the City of Madison and land developers.

· Five year conceptual plan addresses Sprecher Road at the very end keeping it on the radar screen. What will drive this is the eventual turnover of the Kennedy and Elvehjem neighborhoods. Almost impossible to predict when it will happen, but neighborhoods turn over fast when they do.

· Responding to questions from people at Chavez - next year's plan not yet certain. Looking at options. Interested in doing something but if low income percentage is going down, may not have lower class size and so it may be a combination of things.

· Ms. Carstensen was willing to have the Long Range Planning Committee address the issues raised during the budget deliberations about whether the district will continue with the current SAGE structure and the impacts of that.

· One side of Fish Hatchery Road is still assigned to Thoreau. Can we look at High Ridge to Chavez to Thoreau consolidating a bus route? They are already bussed to Chavez. Savings would be realized if they were returned to Leopold. Bus is probably not quite full but would require two buses.

· Just populated Maptician program so exact numbers will be available at the next meeting.

FOLLOW UP: 1) Affect of moving the 60 children from High Ridge who currently attend Chavez and taking the Allied students from Thoreau. Look at how the 60 students are distributed across six classes and, as a result of leaving, if additional space actually achieved. Inclined to stop assigning right now any other Allied families to Thoreau. Begins to get Allied Drive children to their permanent home. 2) Last three Considerations need to be included on the next agenda.

9. Other Business

There was no other business.

10. Adjournment

It was moved by Lawrie Kobza and seconded by Arlene Silveira to adjourn the meeting at 8:25 p.m. Motion unanimously carried.

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