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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Community Partnerships December 19, 2005 |
Doyle Administration Building 545 West Dayton Street, McDaniels Auditorium Madison, Wisconsin |
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Partnerships Committee meeting was called to order by Chair Lawrie Kobza at 5:30 p.m.
MEMBERS PRESENT: Board Members Lawrie Kobza, Ruth Robarts, Johnny Winston, Jr.
Citizen Members Barbara Schrank and Carl Silverman
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Bill Keys, Juan José López (left 5:45 p.m.), Shwaw Vang
STUDENT LIAISON PRESENT: Connor Gants
STAFF PRESENT: Sue Abplanalp, Jane Belmore, Mary Gulbrandsen, Pam Nash, Doug Pearson, Roger Price, Art Rainwater, Mary Ramberg, Loren Rathert, Attorney Clarence Sherrod, Ken Syke, Ann Wilson-Recording Secretary
1. Approval of Minutes
It was moved by Carl Silverman and seconded by Johnny Winston, Jr. to approve the minutes of the Partnerships Committee meeting dated October 24, 2005 as distributed. Barbara Schrank asked that two corrections be made - Under #4, in the third line, add an "a" to make the word "an"; under #4, in the second paragraph, in the fourth line, change "to for affect" to "for the affect." The motion to approve the minutes as corrected carried unanimously.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. Report on the Donation made by West High School Parents for a Junior Varsity Soccer Team at West High School
(Written materials provided: Memorandum from Roger Price re: Junior Varsity Soccer Team - Executive Summary dated 12/15/05; previous meeting minutes relative to this program; a letter to Hardin Coleman (1/19/05); letter from the Friends of West High School Soccer (6/23/05); (copies are attached to the original of these minutes.)
Roger Price briefly reviewed the information in the executive summary. Lawrie Kobza noted the purpose for the discussion was to look at how the program worked as a first step toward developing a policy.
DISCUSSION:
· History, how the teams were determined, accounting
· No requests from other schools; follow-up with other schools.
5. Report on the Donation made by Private Donors for a Madison School District Girls' Hockey Team
(Written materials provided: Memorandum from Roger Price re: Girls High School Hockey Team - Executive Summary dated 12/15/05; previous meeting minutes relative to this program; the Power Point presentation; and the financial summary (copies are attached to the original of these minutes.)
Roger Price reviewed the information in the executive summary. Lawrie Kobza noted this is an opportunity to begin to raise issues that will come up as a policy is considered. Roger Price will provide additional updates.
DISCUSSION:
· Higher than anticipated cost per student; impact on what donors believed they were giving.
· Need to address pledges; major concern is that two years funding is not escrowed.
· Precedent for this kind of staff funding in the district; examples.
· Agreement should have been put in writing; have no record other than meeting minutes.
· Parents working hard and want to start another team. Recommend communication, discussion of finances.
· May want to define the period for raising funds as done with other fund drives such as playgrounds.
· Good to bring up to policy level. Support "money in hand."
FOLLOW-UP:
Roger Price and Art Rainwater will address with the booster club the issue of pledges and having sufficient escrow funds.
6. A List of Donations and Grants Accepted by the Board during the period from July 22, 2002through December 5, 2005
7. Proposed Modification of Board Policy 6177 regarding the Board's Acceptance of Gifts, Grants, Donations, Bequests, Contributions, and other Types of Gifts
(Written materials provided: Donations and Grants Accepted by the Board of Education 7/22/02 through 12/5/05, Memorandum from Clarence Sherrod re: Agenda Items for the December 19, 2005 Partnerships Committee Meeting dated 12/15/05, and Proposed Revisions to Policy 6177 - Gifts, Grants, Bequests, Contributions and Donations - all attached to the original copy of these minutes.)
Clarence Sherrod noted the proposed modification to the policy is the inclusion of a procedure for donations of $10,000 or more. When this situation occurs, the Superintendent would consider eight criteria to determine whether to recommend acceptance of the donation. One of the eight criteria that are proposed is that the Superintendent considers whether or not receipt of the donation will create a significant inequity or competitive advantage among District schools.
DISCUSSION:
· $10,000 is not firm; questions about applying to staff vs. facilities and equipment.
· Potential for harsh feelings - as facing reduced budgets the ability to create level playing field is reduced.
· Anything that becomes an asset to the district should be included.
· Support a dollar amount is set for all equipment and all staffing requests be forwarded.
· Parents and booster clubs need to be involved.
· All donations over time have an impact. If looking at equity, need to review everything.
FOLLOWUP:
Committee and Board members were asked to e-mail any comments or additional questions to Lawrie Kobza and Clarence Sherrod. They will revise the proposed modifications to Policy 6177 based on discussion and additional comments and schedule continued discussion for the next meeting.
8. Other Business
There was no other business.
9. Adjournment
It was moved by Ruth Robarts and seconded by Barbara Schrank to adjourn the meeting at 6:29 p.m. Motion unanimously carried.
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Previous: 2005-10-24 || Community Partnerships || Next: 2006-02-20