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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Community Partnerships November 13, 2006 |
Doyle Administration Building 545 West Dayton Street Madison, Wisconsin |
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Community Partnerships Committee meeting was called to order by Chair Lucy Mathiak at 5:22 p.m.
MEMBERS PRESENT: Board Members Lucy Mathiak, Arlene Silveira, Shwaw Vang (left 5:30 p.m.); Citizen Members Barbara Schrank, Carl Silverman
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Ruth Robarts, Johnny Winston, Jr.
STUDENT LIAISON PRESENT: None
STAFF PRESENT: Sue Abplanalp, Lisa Black, Mary Gulbrandsen, Art Rainwater, Marcia Standiford, Ann Wilson-Recording Secretary
1. Approval of Minutes
It was moved by Barbara Schrank and seconded by Arlene Silveira to approve the minutes of the Community Partnerships Committee meeting dated October 9, 2006 with one correction: Under item 5, the first sentence should begin with "Lucy Mathiak shared her plan." Motion to approve the minutes as amended was unanimously carried.
2. Public Appearances
Don Severson, representing Active Citizens for Education, suggested that funding and accountability regarding partnership projects that are funded by Fund 80 be referred to the Finance and Operations Committee where discussion should be tied in with the budget.
3. Announcements
There were no announcements.
4. Update Meeting Schedule for Community Listening Sessions regarding Parents' Interactions with Madison Schools
Lucy Mathiak reported on contacts and early discussions about scheduling listening sessions with representatives from Wexford Ridge, Villager Mall, and the Northside Planning Council. She indicated she would also like to discuss with Shwaw Vang a contact person for Kajsiab House. There may be some public invitations, perhaps with the help of Lisa Black, organized around particular interests, ethnic communities or PTOs (as examples). The purpose would be to let people know the committee is interested in setting up opportunities for gathering feedback. She is finding it a challenge to make the initial contacts because representatives are often very busy and receive many invitations. Names of suggested groups are welcome. Shwaw Vang noted he will provide contacts for the Southeast Asian community.
It is planned to begin sessions in December if possible, January and February. There may be some panel groups that could be scheduled in December, although that would be a difficult time for many people.
5. Amount of Funds The MMSD Expends to Support its Partnerships with the African American Ethnic Academy; Centro Hispano; Gay, Straight Alliance for Safe Schools; Kajsiab House; Urban League of Greater Madison; Charles Hamilton Houston Institute, Inc.; and the Wisconsin Center for Academically Talented Youth
(Written materials provided in advance: Memorandum from Lisa Black dated 11/9/06 re: Community Partnerships - attached to the original copy of these minutes.)
Shwaw Vang recused himself from the remainder of the meeting, noting he had a conflict of interest.
Art Rainwater gave a brief overview of all of the Fund 80 Partnerships including the amount funded, timeframe, and services provided, also provided in written form (a copy is attached to the original of these minutes).
In response to questions, he indicated that evaluations for each are program specific because they are all very different. In the past, periodic evaluations were received from Bootstrap and Centro Hispano, and the Urban League gave verbal presentations last year. Formal evaluations had not been required. Boards of Education in the past may have viewed funding these programs as a community service because they serve children. This committee changed the process by recommending proposals for funding and determining the amount to spend. As part of that process, in the future, each organization will work with Lisa Black to develop mutually agreed upon, predetermined evaluations based on their goal(s). She will have made site visits and will share any comments or recommendations that may improve the programs. In some cases, the school district is not the only funding source for these programs and the programs may have been evaluated for those other funding sources.
There was discussion about when reports should be made and to whom. Should there be guidance to administration and recipients about where to submit reports; should there be common questions to address in every report (such as the target population, focus, location of activities, participation)? Should the programs be evaluated on measurable outcomes (such as attendance, homework completion, grades/tests, discipline); should the reports contain objective outcome data; should there be a budget report?
Lucy Mathiak summarized that there will be a larger discussion of how these partnership programs might work. Included in that discussion might be conferring with the Finance and Operations Committee about targeting resources, coordination with district programs to avoid disruption or duplication of services, soliciting new programs that would strengthen district gaps, and sharing information about successes.
6. Review Annual Report from AfricanAmericanEthnicAcademy
(Written materials provided in advance: African American Ethnic Academy 2005-06 Annual Report/Statistical Analysis; PowerPoint presentation by Scott Gray and Edward Lee of the Urban League to the Finance and Operations Committee dated October 17, 2005 - attached to the original copy of these minutes.)
Art Rainwater noted two reports were attached as information and examples of the types of annual reports that have been made in the past - the African American Ethnic Academy 2005-06 Annual Report/Statistical Analysis, and a PowerPoint presentation by Scott Gray and Edward Lee of the Urban League to the Finance and Operations Committee dated October 17, 2005.
FOLLOW-UP:
Lucy Mathiak requested that in cases where multiple agencies fund the programs, the committee also receive copies of those reports.
It is planned that presentations about the programs would be made to the committee in the spring. The purpose at this meeting was to look at a sample report rather than receive a presentation from representatives from the various funded programs.
7. Other Business
There was no other business.
8. Adjournment
It was moved by Barbara Schrank and seconded by Arlene Silveira to adjourn the meeting at 6:10 p.m. Motion unanimously carried by those present.
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Previous: 2006-10-09 || Community Partnerships || Next: 2007-01-22