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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Community Partnerships April 9, 2007 |
Doyle Administration Building 545 West Dayton Street, Auditorium Madison, Wisconsin |
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Community Partnerships Committee meeting was called to order by Chair Lucy Mathiak at 5 p.m.
MEMBERS PRESENT: Board Members: Lucy Mathiak, Arlene Silveira
Citizen Members: Barbara Schrank, Carl Silverman
MEMBERS ABSENT: Board Member Shwaw Vang
OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Johnny Winston, Jr. Board Members-Elect Maya Cole and Beth Moss
STUDENT LIAISON PRESENT: None
LEGAL COUNSEL PRESENT: Attorney Clarence Sherrod
STAFF PRESENT: Lisa Black, Lucy Chaffin, Mary Gulbrandsen, Howard Landsman, Pam Nash, Roger Price, Art Rainwater, Marcia Standiford, Ken Syke, Ann Wilson-Recording Secretary, Nancy Yoder
OTHERS PRESENT: Martha Vukelich-Austin, Foundation for Madison's Public Schools
1. Approval of Minutes
It was moved by Arlene Silveira and seconded by Barbara Schrank to approve the minutes of the Community Partnerships Committee meeting dated March 12, 2007. Motion unanimously carried by those present.
2. Public Appearances
There were no public appearances.
3. Announcements
There were no announcements.
4. Process and Procedure the University of Wisconsin Foundation uses to Engage People to Make Contributions to the University of Wisconsin (UW)
(Materials provided at the meeting: UW School of Business Fundraising and Development for Nonprofits - attached to the original of these minutes.)
Don Gray, Program Director for the University of Wisconsin Foundation, explained he would provide a short version of a presentation available as a three-day course through the School of Business entitled "Fundraising and Development for Nonprofits." He provided more information about the course (brochure attached to the original of these minutes). In his position, his major task is to raise major gift funds for the University of Wisconsin. The UW Foundation has the experience (approximately 65 years) and would like to share it.
DISCUSSION:
· Process for becoming and continuing as a Joyful Giver.
· Process of educating the Joyful Giver.
· Labor intensive process; staffing.
Mr. Gray indicated he would provide a copy of his PowerPoint presentation to the chair.
5. Funding for Community Partners Currently Funded through Fund 80: WisconsinCenterfor Academically Talented Youth (WCATY), Charles Hamilton Houston Institute, Kajsiab House, The Gay-Straight Alliance, AfricanAmericanEthnicAcademy, Centro Hispano, Urban League of Greater Madison
6. Future Funding of Community Partners through Fund 80
(Written materials provided in advance: Memorandum from Lisa Black dated 4/2/07 re: Community Partnerships, a chart showing the current Fund 80 programs, and updates to the previous presentations from each of the partners - copies are attached to the original of these minutes.)
Arlene Silveira indicated she had been struggling with what might become the basis for making decisions about selecting the community projects to receive funding under Fund 80. There is a need for criteria or a checklist that helps the committee determine what should be funded based on components that include furthering district goals.
Barbara Schrank agreed there is a need to have a process in place that would help determine the kinds of support the district receives from these projects and that can identify the children who are receiving services and those who are not. There is not time to develop that process for the decisions that need to be made at this time, but it is necessary for the future.
It was moved by Barbara Schrank and seconded by Arlene Silveira to recommend that the Board of Education approve funding for the community partners currently funded through Fund 80 (African American Ethnic Academy, Centro Hispano, Gay Straight Alliance for Safe Schools, Kajsiab House, Urban League of Greater Madison, Charles Hamilton Houston Institute, Wisconsin Center for Academically Talented Youth) up to the amount of $532,800. Arlene Silveira offered an amendment, accepted as friendly, that this motion approve funding for 2007-2008 and that the committee recommends developing a process decision making relative to future funding to be put into place for 2008-09. The motion as amended was unanimously carried by those present.
DISCUSSION:
· Public relations problems may be inherent in the practice of funding agencies that serve ethnic or racial groups. May be more valuable for a public school district to fund more traditional academic efforts.
· Need to develop a process that will serve the needs of a majority number of students with critical needs that will help to identify focus.
· Appropriate to fund programs or solicit proposals from different organizations that meet the needs of students.
It was moved by Barbara Schrank and seconded by Arlene Silveira to direct the Administration to come back by the end of the summer or early fall with a draft process for soliciting proposals from community organizations for funding under Fund 80 based upon criteria important to the district. The process should address development of Requests for Proposals, awarding grants, and evaluation of programs that are funded. The evaluation process should incorporate specifically identified goals and reporting back to the district. Motion unanimously carried by those present.
It was clarified that all organizations funded for 2007-08 would need to participate in the new process to apply for funding in 2008-09.
7. Proposed Changes to Board Policy 6491 - Use of School Buildings and Facilities
(Written materials provided in advance: Memorandum from Lucy Chaffin to Current Renters of MMSD Facilities dated 3/14/07; Board of Education Policy and Procedure 6490 indicating proposed changes - all attached to the original of these minutes.)
In response to questions, Lucy Chaffin noted the following.
· Building permits are, but very rarely, cancelled for outside users. When it occurs, they receive as much notice as possible and arrangements are usually made to reschedule the event.
· Information was provided to current renters via U.S. Mail; they were asked to share comments or concerns via e-mail or appear at this meeting. Ms. Chaffin received three responses and those were requests for additional information.
· The Building Permits Office does all the scheduling for use of facilities. It is a district-wide function, located in MSCR and supervised by Lucy Chaffin. Facilities are offered by use first to the school district for: a) school functions, and b) MSCR functions, and then to the public.
· The process for waiving fees is not addressed in Policy 6491.
It was moved by Barbara Schrank and seconded by Carl Silverman to recommend approval of proposed changes to Board of Education Policy 6491 - Use of School Buildings and Facilities. Motion unanimously carried by those present.
8. Other Business
There was no other business.
9. Adjournment
It was moved by Arlene Silveira and seconded by Carl Silverman to adjourn the meeting at 6:05 p.m. Motion unanimously carried by those present.
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