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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
|---|---|---|
| BOARD OF EDUCATION Minutes for Community Partnerships July 30, 2007 |
Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin |
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Partnerships Committee meeting was called to order by Chair Maya Cole at 6:24 p.m.
BOARD MEMBERS PRESENT: Maya Cole, Lucy Mathiak
BOARD MEMBERS ABSENT: Johnny Winston, Jr.
CITIZEN MEMBERS PRESENT: Carl Silverman
OTHER BOARD MEMBERS PRESENT: Lawrie Kobza, Arlene Silveira
STAFF PRESENT: Sue Abplanalp, Lisa Black, Steve Hartley, Pam Nash, Art Rainwater, Ken Syke, Barbara Lehman-Recording Secretary
1. Approval of Minutes
It was moved by Carl Silverman and seconded by Lucy Mathiak to approve the minutes of the Community Partnerships Committee dated April 9, 2007. Motion unanimously carried by those present.
2. Public Appearances
There were no public appearances.
3. Announcements
Ms. Cole noted that advertisements have been published soliciting applications to fill the vacant citizen member position on the committee with a July 31 deadline. She has received some applications. She asked people to encourage others to apply.
4. Future Funding of Community Partners through Fund 80
(Packets included the proposal timeline, the call for pre-proposals and proposal criteria, how to proceed, project budget, program information, guidelines for pre-proposals, guidelines for full proposals, proposal description, annual budget submissions, proposal review, annual progress reports and continuing budget requests, final report, and a list of the current community partnership programs. Copies are attached to the original of these minutes.)
Ms. Cole stated that the Committee was taking up this issue from last year so that the process could be completed. Ms. Black provided the written materials.
Discussion:
Ø Very pleased to see it as a guide.
Ø Clarified that all the programs funded through Fund 80 are open to the public.
Ø Struggle with exclusive cultural content. Is this the best use of public money?
Ø Two components—one is academic and supporting the Board's three priorities and the component that Fund 80 provides service to everyone. Ms. Cole was agreeable to the committee revisiting that because she felt the intention was to have something on paper and to have a process for evaluating each group. Last year every group presented a report so it was a self-evaluation.
Ø Ms. Mathiak indicated that they wanted standard criteria and an open and neutral application process. The committee last year viewed this as $500,000 worth of resources that should be used to support district goals that we administer in partnership with community organizations. There are a series of decisions that the committee needs to grapple with.
Ø The Superintendent offered to provide a decision matrix and spoke about some of the decision that would be included in such a matrix that could be worked on over the next 3-4 months.
Ø Ms. Mathiak added that there are some other questions—levels of funding or ranges of funded projects, whether they would be ongoing or seed money or capped at a certain dollar amount.
Ø Our timeline for making those decisions?
Ø Ms. Mathiak indicated that the work of the Finance and Operations Committee would not interfere; that will be separate.
Ø Need criteria for new groups coming in, not for those that have already been funded; a grant program from start to finish.
Ø Assuming that we are going to have $500,000 every year? That is the starting point, then it would be in the budget, then this process would kick in.
Ø Committee discussed last year how to go about evaluating the existing programs.
Ø Last year everyone was refunded. Need to have a process sooner rather than later so people are not left in the lurch and move away from ongoing entitlement.
Ø Would favor opening it up to additional organizations that might contribute.
Ø District goals are going to get modified; stay with those for this next year and modify as things come up.
It was moved by Lucy Mathiak and seconded by Carl Silverman that the Community Partnerships Committee recommends to the Board of Education to continue funding community partnerships at a level of approximately $500,000 through Fund 80. Motion unanimously carried by those present.
It was moved by Carl Silverman and seconded by Lucy Mathiak that, in addition to dealing with previous participants, extend Requests for Proposals to any and all community organizations that wish to apply. It was further moved that, beginning in fiscal year 2008-09, the partnerships will be funded through an open grant competition. Motion unanimously carried by those present.
Discussion continued:
Mechanism
by which RFPs are made known to potential proposers? Normally
we would send the RFP out to vendors that are identified as providing that
service and advertising in the paper.
Include
PTOs and community organizations, newspapers and TV and post on the district
web site.
FOLLOW UP: Include the matrix on the next agenda with a timeline.
Agenda items 5 and 6 were taken up together.
5. Kick-Off Event to Publicize the Purpose of the Community Partnerships Committee
6. Topics for
Discussion by the Community Partnerships Committee for the 2007-08 School Year
(Packets included the Board and Committee Goals for
2007-08. A copy is attached to the
original of these minutes.)
Ms. Cole indicated that she was interested in getting the work of the Committee known throughout the community besides the normal ways and wanted some input. Last year the committee looked at how to identify new partnerships and to work with parents. She suggested participating in a few community events that are coming up. It was her intention to be more proactive than having to talk about whatever decisions get made, sending the message that this Committee will be more accessible, and about the goals that the Committee would like to reach for this year. She noted that other school boards in other area have tried holding roundtable discussions (with parents, community centers, government agencies, etc.) or convened blue ribbon task forces that partner with businesses to give input to what districts should be doing. She wanted to specifically get feedback as a new superintendent is hired and to address safety in the schools.
The Superintendent noted that the district has regular coordinating meetings with the Madison Police Department, DaneCountyHuman Services, etc., several times a year. The Board's Common Council/Board of Education Liaison Committee also meets on those same kinds of issues on an ongoing basis. The Board receives a report at the Regular meetings as part of the CC/BOE report. This committee is meeting in September and will have two new citymembers. Mr. Silverman was in support of Ms. Cole's ideas about raising the public profile of this committee's efforts.
Ms. Cole did not want to spend lot of time on Fund 80 but wanted to get that project done and move on. One of the central goals from the Board was to create new community partnerships and to grow them. She also wanted to focus on parent involvement but needed more feedback on how to make parents feel more welcome and like an equal partner in the schools.
It was moved by Maya Cole and seconded by Carl Silverman to recommend that the full Board look at booking board members, or at least the Community Partnerships Committee members, as part of a celebration on October 3. More information would be gathered and brought to the full Board. Mr. Silverman offered to cover the costs. Motion carried 2-1 with Lucy Mathiak voting no.
7. Setting a Regular Meeting Day/Time for the 2007-08 School Year
Discussion:
o Committee chair preferred to hold meetings twice per month, one in the evening and one at noon.
o Very difficult on staff.
o Accomplished much last year meeting once per month. If there are times when you need that you could.
o Lisa Black willing to meet in between in order to make the meetings productive.
o Third Mondays at 5 p.m.
o Chair was asked to provide a sense of her priorities to the other members and choosing 1-2 of those.
8. Other Business
There was no other business.
9. Adjournment
It was moved by Carl Silverman and seconded by Lucy Mathiak to adjourn the meeting at 7:23 p.m. Motion unanimously carried by those present.
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