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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Regular Meetings July 17, 2006 |
Doyle Administration Building 545 West Dayton Street, McDaniels Auditorium Madison, Wisconsin |
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I CALL TO ORDER
The Board of Education meeting was called to order by President Johnny Winston, Jr. at 7:15 p.m.
MEMBERS PRESENT: Carol Carstensen, Lucy Mathiak, Arlene Silveira, Shwaw Vang, Johnny Winston, Jr.
MEMBERS ABSENT: Lawrie Kobza, Ruth Robarts
STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith
STAFF PRESENT: Sue Abplanalp, Mark Evans, Mary Gulbrandsen, Pam Nash, Doug Pearson, Roger Price, Joe Quick, Art Rainwater, Barbara Lehman-Recording Secretary
LEGAL COUNSEL PRESENT: Attorney Clarence Sherrod
The Madison School & Community Recreation New Stages Drama Camp members performed a short skit called, "Lazy Peter." (A copy of their flyer is attached to the original of these minutes.)
II APPROVAL OF MINUTES
It was moved by Arlene Silveira and seconded by Shwaw Vang to approve the minutes of the Regular meeting dated June 5, 2006 as distributed. Student Representative advisory vote was aye. Motion unanimously carried by those present.
III PUBLIC APPEARANCES
Nancy Greenwald represented the families who filed a Title IX Complaint against a district employee and requested that the board approve the termination recommendation and that the records be shared with DPI to begin license revocation. She explained that the process took 13 months to complete and did not feel that the administration had been responsive or timely during the process. Their group provided some suggestions for improving this procedure. (A copy of their materials, including the legal documents surrounding this case, is attached to the original of these minutes.)
Aviva Kaiser also wanted the board to support the termination recommendation and to develop and enforce effective policies that insure the district's compliance with Title IX. She spoke of the statistics of children enduring sexual misconduct and that districts often ignore those lesser incidents. She referred to this case as a classic example in the literature and detailed some of the things the teacher did. She did not believe the investigation was done well and that the parents were not kept informed. She stated that the district offered to move the teacher to another school to make this go away.
There were no written registrations.
IV BOARD PRESIDENT'S ANNOUNCEMENTS AND REPORTS
A copy of the report is attached to the original of these minutes.
No report.
VI COMMITTEE REPORTS AND ACTION THEREON
A Performance and Achievement
1 It was moved by Shwaw Vang and seconded by Arlene Silveira to approve the Evaluation of Learning Materials adoptions in the amount of $143,701. Student Representative advisory vote was aye. Motion unanimously carried by those present.
Mr. Vang reported that the committee met on June 12, 2006 to hear a report on the implementation of the Middle School Design for the 2006-07 school year. The next meeting is scheduled for August 21 to talk about ESL and fine arts programs.
B Finance and Operations
Ms. Carstensen reported that the committee met on July 10. They took up several issues: trying to create a budget document that reflects the budget numbers that would be more useful and understandable to the general public. Ms. Kobza circulated a proposed draft. The committee will give additional suggestions then invite some public comment before publishing the draft. They also talked about what they want to see in terms of a monthly financial report. Administration gave a number of options. They settled on seeing three of them, at least initially. She added that the committee heard a report on the construction project related to making the East High field house more accessible and the upgrading of Kelliher Field, as well as information about the financing of these construction projects.
1 It was moved by Carol Carstensen and seconded by Shwaw Vang to authorize the administration to move forward with the development of a shared energy savings program for schools, as described, with 50 percent of the value of energy savings returned to the student activity fund at the school.
There was a presentation on an energy savings group at Hawthorne where the students did some research, looked at current practices, and began to identify things that they and staff could to do reduce energy consumption. Between January and June they did presentations to each of the classes then monitored their practices. Through that process they generated enough changes in behavior to save $700 in energy costs there. This is the sort of approach the administration is going to be communicating to staff and schools to help the district become more efficient.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 It was moved by Carol Carstensen and seconded by Arlene Silveira to authorize the administration's use of Verdiem Surveyor power management software to realize energy cost savings by shutting down computers at scheduled times in nonworking hours. Student Representative advisory vote was aye. Motion unanimously carried by those present.
There is no meeting scheduled yet but probably will be before the end of August.
C Human Resources
Chair was absent. No report.
D LongRangePlanning
Ms. Carstensen reported that the committee met on July 10 and first looked at proposed items that were compiled from the June 19 brainstorming session that Long Range Planning should be dealing with over the next year and identified their priorities and came up with a list. They will also work on updating the five-year long range plan and attempt to develop a longer range plan for facility needs for the district over the next 10-20 years. They will be developing a procedure for under-enrollment and over-enrollment for the middle and high schools; they are considering setting up an advisory committee to get feedback. They will be getting the Master Plan back for East and West High schools and something along that line for each of the facilities in the district. The will look at school size and length of bus ride, use of space in underutilized schools and all considerations the board considers when redrawing boundaries. They will also look at class size issues at the elementary level and some issues related to school parents. The next meeting has not yet been set but will try for the end of August.
E Partnerships
Ms. Mathiak reported that the committee met on July 10 with the two citizen members. They focused on setting goals for the coming year. They have decided to work on two things: everything from communications with parents in the last election and how the district works as partners with parents. They will meet again on August 21 and plan to meet on a regular basis once per month. By the end of the year, they will work to have recommendations on where things are working well and where improvements can be made. The second area they plan to work on is an initiative to standardize the process and create a model for receiving proposals to be funded by Fund 80. They will meet on August 21 then try to move to the second Mondays thereafter.
F Communications
Ms. Silveira reported that the committee met on July 10. The new name of the former Legislative Committee is intended to broaden the scope of legislative issues and focus on public engagement with the community as a whole. They plan to bring that information to the board and administration and use it for future decision-making. They also tried to determine outcomes of public engagement and kept coming back to the word "community," beyond parents, and how the district interacts with the community as a whole. They will look at different ways to solicit feedback and have a dialogue with different members of the community. They did not talk about legislative expectations but will do so at the next meeting. They will have four citizen members; there is one already, and applications are being solicited which should be sent to Johnny Winston, Jr. by July 31, 2006. They will wait to schedule another meeting until all the citizen members have been chosen.
VII AUDITING, PURCHASING, TRANSFERS AND OTHER FINANCIAL TRANSACTIONS
A Auditing
Ms. Carstensen described the interim bills as the ongoing costs of running the district and how and when they are paid.
FOLLOW UP: Administration will provide information on the purchasing card system and provide some examples of what they are used for.
1 It was moved by Carol Carstensen and seconded by Shwaw Vang that interim bills be approved amounting to $53,043,792.45 and covering the period June 5, 2006 through July 11, 2006. Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 There were no School Building Fund bills.
B Purchasing
1 It was moved by Carol Carstensen and seconded by Shwaw Vang that the bid of $45,869 from Kayser Ford for vehicle replacement of the garbage truck (chassis only) be approved from the 2006-2007 General Operating Budget (estimated at $105,000).
There was a question about purchasing only a chassis; no availability through the state.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 It was moved by Carol Carstensen and seconded by Arlene Silveira that the proposal of $631,214 from Gary Brown Roofing for roof replacement at Sennett Middle School be approved from the 2006-2007 General Operating Budget and State Insurance Fund reimbursement, under BOE Policy 5000.2.a.2, "Exigent Circumstances." Student Representative advisory vote was aye. Motion unanimously carried by those present.
3 It was moved by Carol Carstensen and seconded by Shwaw Vang that the proposal of $211,102 from Kayser Ford, under State of Wisconsin contract 65550-750, 07048-300-50(a), and 04048-315-75(a), be approved with funding from a finance agreement with LaSalle Bank. Debt service to be taken out of 2006-2007 through 2011-2012 General Operating Budget and MSCR. The vehicles are as follows:
2 - Ford F250 4X4 Pickup w/plow
2 - Ford E-250 Extended Cargo Van
1 - Ford F450 4X4 Dump Truck w/plow
1 - Ford F650 Flat Bed Truck
1 - Ford E-450 Step Van (MSCR)
Clarified that the MSCR portion would be the MSCR portion of Fund 80.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
4 It was moved by Carol Carstensen and seconded by Shwaw Vang that the proposal of $151,860 from Verdiem, for Surveyor software be approved with funding from the 2006-2007 General Operating Budget. Student Representative advisory vote was aye. Motion unanimously carried by those present.
5 It was moved by Carol Carstensen and seconded by Arlene Silveira that the bid of $104,110 from A&L Landscaping for athletic field improvements at East High School be approved from the 2006-2007 General Operating Budget and donations (referendum, estimated at $150,000).
Clarified that it was the bids were received in July of 2005; vendor held his price. Ms. Mathiak recused herself because she was the vice president of the East High Booster Club at the time.
Student Representative advisory vote was aye. Motion carried 4-0-1 with Lucy Mathiak abstaining.
6 It was moved by Carol Carstensen and seconded by Arlene Silveira that the proposal from A&J Specialty Services in the amount of $24,937.67 for water damage restoration services at East High School be approved with funding from the 2005-2006 General Operating Budget, in accordance with BOE Policy 5000.2.a.2, "Exigent Circumstances."
Notice of claim for insurance has already been filed to determine what percentage they will pay.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
7 It was moved by Carol Carstensen and seconded by Shwaw Vang that the bid of $2,041,200 from Daniels Construction for addition and renovation at Leopold Elementary School be approved with funding from the 2006-2007 General Operating Budget (estimated at $2,558,750).
There was some discussion about the differences in the bids and whether or not furniture was included. A note will be filed with the minutes.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
8 It was moved by Carol Carstensen and seconded by Shwaw Vang that the proposal from Sergenian's in the amount of $15,800 for vinyl composite flooring in the basement of East High School due to flood damage be approved with funding from the 2006-2007 General Operating Budget, in accordance with BOE Policy 5000.2.a.2, "Exigent Circumstances" (estimated at $16,000). Student Representative advisory vote was aye. Motion unanimously carried by those present.
C Other Financial Transactions
1 It was moved by Carol Carstensen and seconded by Arlene Silveira that the Instructional Materials Selection Center be granted authority to process Selection of Program Materials orders from July 17, 2006 through August 14, 2006 with formal approval of these materials included on the August 14, 2006 Regular Board of Education meeting agenda. Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 It was moved by Carol Carstensen and seconded by Lucy Mathiak that Building Services be granted authority to approve bid items from July 17, 2006 through August 14, 2006 with formal actions of these awards included on the August 14, 2006 Regular Board of Education meeting agenda. Student Representative advisory vote was aye. Motion unanimously carried by those present.
3 It was moved by Carol Carstensen and seconded by Shwaw Vang that Purchasing Services be granted authority to approve bid items from July 17, 2006 through August 14, 2006 with formal actions of these awards included on the August 14, 2006 Regular Board of Education meeting agenda. Student Representative advisory vote was aye. Motion unanimously carried by those present.
VIII HUMAN RESOURCES TRANSACTIONS AND REPORTS
It was moved by Shwaw Vang and seconded by Arlene Silveira to approve Item VIII 1-128 in its entirety with the exception of any item a board member may wish to have separated out. There were no separations. Student Representative advisory vote was aye. Motion unanimously carried by those present.
IX REPORTS TO THE BOARD
A Common Council/Board of Education Liaison Committee
Lucy Mathiak reported that the date of the last meeting was June 21, 2006. They want to meet regularly at 4:30 p.m. on the third Wednesday of the month. They spent a lot of time going over the City of Madison plan for Allied Drive and one of the upcoming items on August 16 will be a comparison of Allied with other areas of the city; how unique and how much it is like the city. The polling place accessibility issues have been resolved. They will also take up the issues between the city and the district on mowing fields and have an informational discussion on cooperation between the city and the district on forestry and pest management. Mobility data in the packet is for the upcoming meeting.
X OTHER BUSINESS
A It was moved by Arlene Silveira and seconded by Carol Carstensen that:
Whereas, Madison School Board Policy 4045 and Wis. Stats. Section 120.13(1)(e) provide that the Madison School Board (hereinafter the "Board") may adopt a Resolution in which the Board may authorize the use of an independent hearing officer appointed by the Board to determine pupil expulsion from school, and
Whereas, such Resolution is only effective during the school year it is adopted, and
Whereas, the Board desires to adopt such Resolution and use independent hearing officers to determine pupil expulsion from school for the 2006-07 school year;
Therefore, be it resolved that the Board hereby authorizes the use of independent hearing officers to determine pupil expulsion from school for the 2006-07 school year.
Student Representative abstained. Motion unanimously carried by those present.
B It was moved by Arlene Silveira and seconded by Shwaw Vang that the following individuals serve as Expulsion Hearing Officers for the Madison School Board for the 2006-07 school year:
Howard Bellman
Richard Cates
Cheryl Daniels
Helen Marks Dicks
Hamdy Ezalarab
Henry Sanders
Student Representative abstained. Motion carried 4-0 with Lucy Mathiak recused.
C It was moved by Arlene Silveira and seconded by Carol Carstensen that the Board approve the Resolution ordering the attachment of the Ripple Annexation to the Madison Metropolitan School District (MMSD) and the detachment of such annexation from the Verona Area School District and authorizing the issuance of an Order altering school district boundary lines pursuant to Wis. Stats., Section 117.132. Student Representative advisory vote was aye. Motion unanimously carried by those present.
D It was moved by Arlene Silveira and seconded by Lucy Mathiak that the Board approve the revision to Board Policy 4031 regarding absence from school.
There was some discussion about changing the policy to require only the principal's discretion. This change could not be made because it is the statute and is governed by law. It was suggested that the Communications Committee consider filing a petition to the district's legislative delegation about this statute.
Student Representative abstained. Motion carried 4-1 with Shwaw Vang voting no.
E It was moved by Arlene Silveira and seconded by Carol Carstensen that the Board approve the revision to Board Policy 3660 regarding Advertisement. Student Representative advisory vote was aye. Motion unanimously carried by those present.
F It was moved by Arlene Silveira and seconded by Carol Carstensen that the Board approve the newly created Sponsorships Policy as Board Policy 3661.
Legal Counsel will follow up to see if a Request for Proposal process is needed.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
G It was moved by Arlene Silveira and seconded by Shwaw Vang to accommodate the provisions set forth in the newly created Sponsorships Policy that the Board approve the revisions to Board Policies 5013, 6700, and 6701. Student Representative advisory vote was aye. Motion unanimously carried by those present.
H It was moved by Arlene Silveira and seconded by Shwaw Vang that the following community citizen be approved to fill one of the vacancies on the MSCR Citizen's Advisory Committee:
Excell Williams Term 8/1/06-7/31/09
9 Keighley Circle
Madison, WI 53719
Student Representative advisory vote was aye. Motion unanimously carried by those present.
I It was moved by Arlene Silveira and seconded by Shwaw Vang that the following community citizens be approved to continue their membership on the MSCR Citizen's Advisory Committee:
Christine Beatty Term 8/1/06-7/31/09
330 W. Mifflin
Madison, WI 53703
Blinda Beason Term 8/1/06-7/31/07
1509 Arizona Pass
Madison, WI 53704
Student Representative advisory vote was aye. Motion unanimously carried by those present.
Attorney Sherrod will follow up on the question about why the terms are different.
J It was moved by Arlene Silveira and seconded by Shwaw Vang that 25 students be granted diplomas of graduation based on completed requirements. Student Representative advisory vote was aye. Motion unanimously carried by those present.
K Old and New Business
There was no old or new business.
XI ADJOURNMENT
It was moved by Shwaw Vang and seconded by Lucy Mathiak to adjourn the meeting at 8:38 p.m. Student Representative advisory vote was aye. Motion unanimously carried.
Respectfully submitted,
Roger Price
Secretary to the Board of Education
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