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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Regular Meetings August 14, 2006 |
Doyle Administration Building 545 West Dayton Street, McDaniels Auditorium Madison, Wisconsin |
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I CALL TO ORDER
The Board of Education meeting was called to order by President Johnny Winston, Jr. at 7:24 p.m.
MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak, Ruth Robarts, Arlene Silveira, Shwaw Vang, Johnny Winston, Jr.
MEMBERS ABSENT: None
STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith
STAFF PRESENT: Sue Abplanalp, Mary Gulbrandsen, Pam Nash, Doug Pearson, Roger Price, Art Rainwater, Ken Syke, Barbara Lehman-Recording Secretary
LEGAL COUNSEL PRESENT: Attorney Clarence Sherrod
Roger Price distributed an updated version of Tax Incremental District No. 2, Town of Madison - Item X E of this agenda (a copy is attached to the original of these minutes).
East High graduate, Bryce Lampe, was recognized as a two-time winner of the Wisconsin TrigStar Examination in which high school students exercise principles of trigonometry through land and site survey applications.
II APPROVAL OF MINUTES
It was moved by Carol Carstensen and seconded by Arlene Silveira to approve the minutes of the Regular meeting dated July 17, 2006 as distributed. Student Representative advisory vote was aye. Motion unanimously carried.
III PUBLIC APPEARANCES
Hardin Coleman, Friends of Madison Soccer, supported the recommendation to allow the Friends of Madison Soccer to contribute funds to allow for a girls and boys second Junior Varsity team for the fall and spring at West High School.
There were three written registrations in support of the donation by the Friends of Madison Soccer to support a boys and girls Junior Varsity team at West High School.
IV BOARD PRESIDENT'S ANNOUNCEMENTS AND REPORTS
A copy of the report is attached to the original of these minutes.
A copy of the report is attached to the original of these minutes.
VI COMMITTEE REPORTS AND ACTION THEREON
A Performance and Achievement
1 It was moved by Shwaw Vang and seconded by Arlene Silveira to approve the Evaluation of Learning Materials adoptions in the amount of $63,006.78. Student Representative advisory vote was aye. Motion unanimously carried.
Shwaw Vang reported that the committee last met on August 14, 2006. The next meeting will be held on August 21 at 6 p.m. to talk about setting priorities for this coming school year and the English-as-a-Second Language program for the district.
B Finance and Operations
Lawrie Kobza reported that the committee met today at 5 p.m. and discussed the form for the citizens' budget summary and asked the administration to come back to the September meeting with the numbers filled in. The committee will then refine the form and hopefully send something out to the public in October. The next meeting will be held some time in September.
C Human Resources
Ruth Robarts had no report from the last meeting but noted that the committee would meet on August 21 to set its agenda and calendar for the school year.
D LongRangePlanning
Carol Carstensen reported they had not met since the last Regular meeting. The next meeting is February 18 when they will be getting a presentation from City Planning giving an overview of what development looks like over the next 5-20 years and how that will impact the district.
E Community Partnerships
Lucy Mathiak reported that the committee met on July 10. They are meeting again on August 21 at 5 p.m. in Room 103 to focus on two major areas for the year: 1) how the district can work more effectively with parents and partners; and 2) coming up with a structure and process for allocating resources to community partners.
F Communication
Arlene Silveira had no report from the last meeting but noted that the board would be voting on the citizen members appointments to this committee tonight. The committee will then establish a date for the next meeting and the remainder of the year.
VII AUDITING, PURCHASING, TRANSFERS AND OTHER FINANCIAL TRANSACTIONS
A Auditing
1 It was moved by Carol Carstensen and seconded by Arlene Silveira that interim bills be approved amounting to $19,221,628.28 and covering the period July 12, 2006 through August 8, 2006.
There were some questions regarding procurement purchases which Mr. Price addressed as well as what a new contract may offer in the way of analyses and reporting.
Student Representative advisory vote was aye. Motion unanimously carried.
2 There were no School Building Fund bills.
B Purchasing
1 It was moved by Carol Carstensen and seconded by Arlene Silveira that the proposal of $52,817 from Bruce Municipal Equipment for a garbage packer - Heil PT 1000 20-yard, rear load, be approved from the 2006-07 general operating budget (estimated at $150,000 with $48,000 already expended for the chassis).
There was some discussion about the savings from the proposal for the new truck amortized over six years and the impact of the cut to the staff.
Student Representative advisory vote was aye. Motion unanimously carried.
C Other Financial Transactions
1 It was moved by Carol Carstensen and seconded by Shwaw Vang that all donations and grants received by the MMSD since May 1, 2006 be approved. Student Representative advisory vote was aye. Motion unanimously carried.
2 It was moved by Carol Carstensen and seconded by Lawrie Kobza that the Board accept a donation of $1,500 from the Friends of West Soccer relative to hiring a Junior Varsity coach at West High School.
There was some discussion about the successful use of the new policy.
Student Representative abstained. Motion unanimously carried.
3 It was moved by Carol Carstensen and seconded by Ruth Robarts that authority be given to the administration to approve, through October 30, 2006, the expenditure of $352,150 from the Reserve for Contingencies for up to five teacher positions, including educational assistants, to accommodate fall enrollment changes. The positions will only be used if unallocated positions within the regular budget have been utilized.
There was some explanation of the motion and what happens if the funds are not used.
Student Representative advisory vote was aye. Motion unanimously carried.
VIII HUMAN RESOURCES TRANSACTIONS AND REPORTS
It was moved by Ruth Robarts and seconded by Shwaw Vang to approve Item VIII 1-207 in its entirety with the exception of any item a board member may wish to have separated out. There were no separations. Student Representative advisory vote was aye. Motion unanimously carried.
IX REPORTS TO THE BOARD
A Common Council/Board of Education Liaison Committee
Lucy Mathiak reported that the committee was unable to meet in July because they did not achieve a quorum so they would be moving the July agenda to the meeting on Wednesday, August 16, at 4:30 p.m. in the Municipal Building, Room 260. Agenda items will include city requirements for mowing MMSD fields; city and MMSD cooperation on forestry and pest control; demographic changes affecting neighborhoods and schools with a focus on economic and linguistic changes and a comparison between Allied Drive and other parts of Madison; and traffic safety in school areas impacted by changes in crossing guard staffing and planning for changing traffic patterns in school zones.
B Report by Ken Syke regarding the fact sheet, fact video script, and the fact display boards relative to the referendum election that will be held on November 7, 2006
The packets included the referendum communication pieces that have been developed so far: fact sheet, display boards text, and a script for the referendum video. Ken Syke reported that they have been working on the questions and answers document. The intent is to have the display boards ready by the enrollment days.
Discussion: Fact sheet includes impact of negative aids. Clarifying the referendum questions as refinancing to remove under the revenue cap and that the Leopold addition is happening now. Adding something about the administration's role vs. the board's role. Describing where the Linden Park site is located. Video expected to be finished the first part of September. Provide names of interested people to work on the referendum to Carol Carstensen. Reference the relevant CP plans that will be moved forward from the Long Range Planning Committee. These are official MMSD documents created by district staff. Web site will be reorganized and linked to the other areas that provide background information, e.g., enrollment, etc.
X OTHER BUSINESS
A It was moved by Lawrie Kobza and seconded by Shwaw Vang that the board approve the resolution relative to an intergovernmental cooperation agreement for the provision of the 2006-07 Youth Apprenticeship and School-to-Work programs throughout Dane County. Student Representative advisory vote was aye. Motion unanimously carried.
B It was moved by Lawrie Kobza and seconded by Shwaw Vang that the Board approve the modification of Board Policy 1031 to permit citizens who serve on the Communication Committee to be selected from the same high school attendance area if it is not possible to have a citizen member selected from each of the four high school attendance areas.
There was some discussion regarding keeping the policy flexible, timing for when the advertising is done, concern with insulating the committee chair from criticism.
A substitute motion was made by Lawrie Kobza and seconded by Ruth Robarts, to change items 4 e as follows: "Communication - three BOARD members and four citizens, with one citizen member from each of the four high school attendance areas. If the application process does not result in having one citizen member from each of the four attendance areas, as determined by the chairperson, citizen members may be selected from the same high school attendance areas. Student Representative advisory vote was aye. Motion unanimously carried.
C It was moved by Arlene Silveira and seconded by Carol Carstensen that the following people be appointed to the Communication Committee:
Name Address Term
Tim Saterfield 505 East Dean Avenue, Madison 6/1/06 - 5/31/07
Wayne Strong 714 Notting Hill Way, Madison 6/1/06 - 5/31/08
Deb Gurke 5114 Flambeau Road, Madison 6/1/06 - 5/31/07
Student Representative advisory vote was aye. Motion unanimously carried.
D It was moved by Lawrie Kobza and seconded by Ruth Robarts that the Board approve the request made by Madison Gas & Electric Company that the Madison Gas & Electric Company be granted a Right-of-Way in accordance with the attached Right-of-Way Grant. Student Representative advisory vote was aye. Motion unanimously carried.
E It was moved by Lawrie Kobza and seconded by Shwaw Vang to approve the resolution approving the creation of Tax Incremental District No. 2, Town of Madison.
Rick Rose, Director of Public Works from the Town of Madison was asked to speak to this item. He asked for the board's support stating that it was almost identical to the one from last year, that it is blighted, the district has been created already, City of Fitchburg and Town of Madison have approved it, and last step will be for the Joint Review Board to approve and they meet next week. Roger Price agreed that the area was truly blighted and recommended board approval.
Student Representative advisory vote was aye. Motion unanimously carried.
F It was moved by Lawrie Kobza and seconded by Shwaw Vang that two students be granted diplomas of graduation based on completed requirements. Student Representative advisory vote was aye. Motion unanimously carried.
G Old and New Business
There was no old or new business.
XI ADJOURNMENT
It was moved by Lawrie Kobza and seconded by Carol Carstensen to adjourn the meeting at 8:34 p.m. Student Representative advisory vote was aye. Motion unanimously carried.
Respectfully submitted,
Roger Price
Secretary to the Board of Education
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Previous: 2006-07-17 || Regular Meetings || Next: 2006-09-11