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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Regular Meetings October 9, 2006 |
Doyle Administration Building 545 West Dayton Street, McDaniels Auditorium Madison, Wisconsin |
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I CALL TO ORDER
The Board of Education meeting was called to order by President Johnny Winston, Jr. at 7:15 p.m.
MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak, Ruth Robarts, Arlene Silveira, Shwaw Vang, Johnny Winston, Jr.
MEMBERS ABSENT: None
STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith
STAFF PRESENT: Sue Abplanalp, Lisa Black, Mary Gulbrandsen, Jack Jorgensen, Pam Nash, Doug Pearson, Joe Quick, Art Rainwater, Marcia Standiford, Lisa Wachtel, Ann Wilson-Recording Secretary
LEGAL COUNSEL PRESENT: Attorney Clarence Sherrod
II APPROVAL OF MINUTES
It was moved by Arlene Silveira and seconded by Shwaw Vang to approve the Board of Education Regular Meeting minutes dated September 11, 2006. Student representative advisory vote - aye. Motion unanimously carried.
III PUBLIC APPEARANCES
Katie Lowe made a report as part of a class project on early childhood education at Edgewood. She spoke about the importance of kindergarten and urged compulsory attendance. (The Superintendent noted the school district is governed by state laws and cannot require compulsory attendance for kindergarten. The age for compulsory attendance in Wisconsin begins at six years.)
Beth Moss, representing CAST (Community and Schools Together) advocated in support of passing the school district referendum question which is on the ballot in November. She noted the CAST logo is "yes vote for schools" and that the question will be on the second page of the ballot. She urged reading the questions on the ballot carefully. CAST is a grassroots community effort to educate the public about the question on the ballot. They are planning a limited literature drop and are looking for volunteers. Yard signs were made available at the meeting. (Joe Carlsmith noted the Student Senate is interested in volunteering to assist with the referendum efforts.)
IV BOARD PRESIDENT'S ANNOUNCEMENTS AND REPORTS
The report is attached to the original copy of these minutes.
The Superintendent read another in a series of articles that will be submitted to newspapers, provided to staff and published on the district's website. This article was about the purpose and structure of high schools and is attached to the original copy of these minutes.
VI COMMITTEE REPORTS AND ACTION THEREON
A Performance and Achievement
1 It was moved by Shwaw Vang and seconded by Ruth Robarts to approve the Evaluation of Learning Materials adoptions in the amount of $45,672.13. Student representative advisory vote - aye. Motion unanimously carried.
Shwaw Vang reported the committee met earlier this evening and discussed the meeting schedule and agenda for 2006-07. The committee will receive a presentation from the Fine Arts Coordinator and discuss fine arts issues at the November 13 meeting.
B Finance and Operations
Lawrie Kobza reported the committee met on September 25. Discussion of the Citizen's Budget Summary, a brief, easily understood version of the budget, was deferred until the next meeting. Questions were asked about the district's transportation budget; more information will be provided at the next meeting. The committee is looking at whether, in light of costs, policies should be revised related to transporting students/athletes for interscholastic athletics. The budget calendar for 2007-08 was received as information. The proposed balanced budget is scheduled to be available April 5, 2007. The Citizen's Budget and transportation budget will be discussed at the next meeting.
C Human Resources
Ruth Robarts reported the committee met on September 25 and received a report by a Wisconsin Association of School Boards consultant on the impact of current health insurance plans. The committee will meet again on October 30 to discuss committee recommendations related to the presentation on health insurance costs and the potential of a joint task force and to review the process of parent complaints about staff.
D LongRangePlanning
Carol Carstensen reported the committee met on September 18 and received an overview by city planners for Madison and Fitchburg for the next 5-20 years and how developments will impact the enrollment of students in the school district. Focus has been on the fringes of Madison - west, south, and east - that will give context to further discussions. At the October 23 meeting there will be discussion about enrollment projections, information about potential areas of concern, and a review of the document about considerations for redrawing boundary lines.
E Community Partnerships
Lucy Mathiak reported the committee met earlier this evening and heard from a panel of four district principals about effective ways for engaging parent participation in schools. There was also discussion about Community Service Fund grants and their relationship to the budget process and a timetable for parent feedback sessions about parents' interactions with schools that will be scheduled from November-February. The committee will have additional panel presentations to receive organizational perspectives. The next meeting is scheduled November 13 at 5 p.m.
F Communications
Arlene Silveira reported the committee met on September 25 and discussed ways to educate and empower the public to understand issues that affect funding for the school district. They also discussed planning for the Community Conversations program which is an interactive dialogue with the community about community values. At the October 23 meeting the committee will hear a report from the Superintendent about the statewide superintendents' response to the revenue cap and next steps for the Community Conversations.
VI COMMITTEE REPORTS AND ACTION THEREON (continued)
F Communications (continued)
It was moved by Arlene Silveira and seconded by Ruth Robarts to approve as the modified Communications Goal: to provide the Board of Education with information about community values, concerns, and goals for the school system, encouraging a sense of community ownership for the MMSD, in order to provide guidance to the MMSD. Student representative advisory vote - aye. Motion unanimously carried.
VII AUDITING, PURCHASING, TRANSFERS AND OTHER FINANCIAL TRANSACTIONS
A Auditing
1 It was moved by Carol Carstensen and seconded by Shwaw Vang that interim bills be approved amounting to $25,556,474.00 and covering the period September 6, 2006 through October 3, 2006. Student representative advisory vote - aye. Motion unanimously carried.
2 There were no School Building Fund bills.
B Purchasing
1 It was moved by Carol Carstensen and seconded by Arlene Silveira to approve the award to Inacom Information Systems, under Wisconsin State Contract #03-2052, in the amount of $17,449 for the purchase of Cisco SMARTnet hardware maintenance with funding from the Technical Services budget. Student representative advisory vote - aye. Motion unanimously carried.
2 It was moved by Carol Carstensen and seconded by Arlene Silveira to approve the expenditure of $48,090 for purchase of additional first semester student bus passes from Madison Metro Transit System. The district provides bus passes to high school and middle school students that meet transportation requirements for indigent students with funding from the 2006-07 Transportation Services budget (reference requisition #48960). Student representative advisory vote - aye. Motion unanimously carried.
FOLLOW-UP: The Superintendent will provide information about whether this represents expenses greater than anticipated and a report of how it will affect the budget for the second semester and the overall district budget.
3 It was moved by Carol Carstensen and seconded by Arlene Silveira to purchase from Thinkronize, Inc. access to netTrekker d.i. at a cost of $23,265.50 per requisition #44702 with funding from the Library Media Services 2006-07 budget. Thinkronize, Inc. is the sole provider of netTrekker. Student representative advisory vote - aye. Motion unanimously carried.
4 It was moved by Carol Carstensen and seconded by Shwaw Vang to approve the lease/purchase agreement of a Lasermate LM-7 Pressure Seal System in the amount of $13,710 to be financed through Mart Financial Group at a cost of $16,879.68 over a three-year period with funding from the Human Resources budget. This is a single-source provider for our payroll processing Lawson software. Student representative advisory vote - aye. Motion unanimously carried.
5 It was moved by Carol Carstensen and seconded by Arlene Silveira to approve the proposal of $1,006,500 from Walsdorf Roofing for roof replacement at La Follette High School with funding from the State Insurance Fund (estimated at $1,050,000). Student representative advisory vote - aye. Motion unanimously carried.
6 It was moved by Carol Carstensen and seconded by Shwaw Vang to approve the proposal of $394,300 from Tighe Roofing for roof replacement at Lincoln Elementary School with funding from the State Insurance Fund (estimated at $442,500). Student representative advisory vote - aye. Motion unanimously carried.
7 It was moved Carol Carstensen and seconded by Arlene Silveira to approve the bid of $89,950 and a total score of 765 points from ABEE for Design-Build Services, Stress Challenge Course at Kennedy Elementary School with funding from the Physical Education Program (PEP) grant (estimated at $90,000). Student representative advisory vote - aye. Motion unanimously carried.
8 It was moved by Carol Carstensen and seconded by Arlene Silveira to accept the proposal of $19,840 from Solar Mining for a solar water heater at Lapham Elementary School with funding from the State Focus on Energy Grant and the general operating budget (estimated at $22,000).
A substitute motion was made by Ruth Robarts and seconded by Lucy Mathiak to table the motion to accept the proposal of $19,840 from Solar Mining for a solar water heater at Lapham Elementary School until more information can be provided about recovering costs from the permit fee and whether it should be more appropriately funded under Fund 80. Student representative advisory vote - aye. Motion carried 6-1 with Carol Carstensen voting no.
C Transfers
1 It was moved by Carol Carstensen and seconded by Arlene Silveira to approve the transfer of $13,104 from the Reserve for Contingencies to the Health Services budget for the purchase of the upgrade of automated external defibrillators from Phillips Medical Systems. Student representative advisory vote - aye. Motion unanimously carried.
2 It was moved by Carol Carstensen and seconded by Shwaw Vang to approve the transfer of $6,150 from the Community Service Reserve for Contingencies fund to the Building Services budget to create an emergency communications center for the purpose of providing emergency power to Room 103.
Lawrie Kobza moved a friendly amendment, approved by the seconder Shwaw Vang, to approve the transfer of $6,150 from the district's Reserve for Contingencies fund to the Building Services budget to create an emergency communications center for the purpose of providing emergency power to Room 103. Student representative advisory vote - aye. Motion unanimously carried.
D Other Financial Transactions
1 It was moved by Carol Carstensen and seconded by Arlene Silveira to approve all grants and other donations received by the MMSD since September 11, 2006. Student representative advisory vote - aye. Motion unanimously carried.
VIII HUMAN RESOURCES TRANSACTIONS AND REPORTS
It was moved by Ruth Robarts and seconded by Arlene Silveira to approve item VIII in its entirely. Student liaison advisory vote - aye. Motion unanimously carried.
FOLLOW-UP: On future agendas, more information will be provided about costs associated with reductions in contract and why it is to the district's advantage to approve the request for reduction in contract.
IX REPORTS TO THE BOARD
A Common Council/Board of Education Liaison Committee
Lucy Mathiak reported the committee met on September 27 and discussed how city planners take into account the affect on schools when planning for development and redevelopment projects and how and when schools are included in that planning process. There was also discussion about the definition of hazardous streets for student transportation purposes. Another topic was demographic changes affecting neighborhoods and schools and resuming dialogue and data gathering. On October 18 the committee will also discuss student safety in high school traffic areas.
B Student Representative Report
Joe Carlsmith reported on Student Senate discussion about policies regarding Wellness, Physical Activity and Nutrition, and Expulsion of Students, next year's budget, harassment among students, the November referendum election, and whether or not student volunteerism should be mandatory and if credit can/should be given. Topics at the next meeting will include the district referendum, food policy, and expulsion.
X OTHER BUSINESS
A It was moved by Ruth Robarts and seconded by Shwaw Vang to approve an amendment to the Board's Wellness Policy 4610 by deleting paragraph III.B.4 of the policy and replacing it with the following statement: "In all district high schools, food and beverages may be sold in vending machines and/or a school's store provided that: (1) the products that are sold have been approved by the district's Wellness Committee; (2) all the food and beverage products that are sold by the school's store are purchased from the district's food service program at a price determined by the Superintendent or his/her designee; (3) the school store is operated in a separate part of the school building from where the district is providing food and beverages to the student body as part of its food service operation; and (4) the vending machines are not accessible to students during the time period in which the district's food service program is providing food and beverages to the student body as part of its food service operation."
A substitute motion was made by Lawrie Kobza and seconded by Lucy Mathiak to approve an amendment to the Board's Wellness Policy 4610 by deleting paragraph III.B.4 of the policy and replacing it with the following statement: "In all district high schools, food and beverages may be sold in vending machines and/or a school's store provided that: (1) the products that are sold have been approved by the District's Wellness Committee; and (2) unless approved by the Wellness Committee, the vending machines are not accessible to students during the time period in which the district's food service program is providing food and beverages to the student body as part of its food service operation." Student representative advisory vote - aye. Motion unanimously carried.
B It was moved by Lawrie Kobza and seconded by Ruth Robarts to approve the list of graduates granted diplomas from the start date of the 2005-06 school year through the start date of the 2006-07 school year. Student representative advisory vote - aye. Motion unanimously carried.
C It was moved by Lawrie Kobza and seconded by Ruth Robarts to, pursuant to the provision of Section 118.15 of State Statutes, excuse nine students from school attendance for the purpose of allowing them to enroll in programs for high school equivalency diplomas. Student representative advisory vote - aye. Motion unanimously carried.
D It was moved by Lawrie Kobza and seconded by Ruth Robarts to grant diplomas of graduation to 47 students based on completed requirements. Student representative advisory vote - aye. Motion unanimously carried.
E Old and New Business
There was no old or new business.
XI ADJOURNMENT
It was moved by Ruth Robarts and seconded by Lucy Mathiak to adjourn the meeting at 9:02 p.m. Student representative advisory vote - aye. Motion unanimously carried.
Respectfully submitted,
Roger Price
Secretary to the Board of Education
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Previous: 2006-09-11 || Regular Meetings || Next: 2006-11-06