| BOE Minutes | BOE Home Page | |
| Previous: 2007-07-09 || Regular Meetings || Next: 2007-09-10 | ||
| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
|---|---|---|
| BOARD OF EDUCATION Minutes for Regular Meetings August 13, 2007 |
Doyle Administration Building 545 West Dayton Street, Auditorium Madison, Wisconsin |
|
I CALL TO ORDER
The Board of Education meeting was called to order by President Arlene Silveira at 7:50 p.m.
MEMBERS PRESENT: Carol Carstensen, Maya Cole, Lawrie Kobza, Lucy Mathiak, Arlene Silveira, Johnny Winston, Jr.
MEMBERS ABSENT: Beth Moss
STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith (arrived 7:54 p.m.)
STAFF PRESENT: Sue Abplanalp, Pam Nash, Art Rainwater, Marcia Standiford, Barbara Lehman-Recording Secretary
LEGAL COUNSEL PRESENT: Attorney Frank Crisafi
II APPROVAL OF MINUTES
It was moved by Lucy Mathiak and seconded by Carol Carstensen to approve the minutes of the Regular meeting dated July 9, 2007. Motion unanimously carried by those present.
III PUBLIC APPEARANCES
Debora Gil Casado, member of Nuestro Mundo, Inc., asked the Board to pass the change to the admissions policy as proposed in agenda item X D relative to the founders.
Joe Carlsmith arrived at this time.
There were no written registrations.
IV BOARD PRESIDENT'S ANNOUNCEMENTS AND REPORTS
A copy of the report is attached to the original of these minutes.
No report.
VI COMMITTEE REPORTS AND ACTION THEREON
A Performance and Achievement
1 It was moved by Lawrie Kobza and seconded by Carol Carstensen that the Evaluation of Learning Materials Committee adoptions be approved in the amount of $48,331.95. Student Representative advisory vote was aye. Motion unanimously carried by those present.
Ms. Kobza reported that the committee met twice in July. On the 23rd they heard a presentation from staff on the district's past efforts regarding Four-Year-Old Kindergarten covering what they have done and how it might work in Madison. She indicated that there are still substantial issues relative to funding and with the labor contract provisions regarding inclusive quality child care programs. At the end of the presentations the Administration was asked provide the rest of what the district is currently doing regarding kindergarten preparedness and also to provide information on how to evaluate community support for Four-Year-Old Kindergarten for the next meeting. The second meeting was held on July 30 to hear a presentation by district staff and UW-Madison regarding Value Added measurements of student achievement. She indicated that the purpose of that type of measurement is to look on a continual basis where a student begins and ends over the school year. This discussion will be continued at the next meeting on September 24.
B Finance and Operations
Ms. Mathiak reported that the committee met on August 7. Work is continuing on the monthly financial reports to the Board. The Superintendent will be providing quarterly financial reports to the Board at the Regular meetings to get the big picture from the details. They also talked about what types of information would be needed to get a better look at Fund 80 and possible revenue streams and how it is working and plans for the future. They also continued their work on the Citizen's Budget revenue and expenditures. They will meet on September 18 to finalize the monthly financial reports and then look at Fund 80.
C Human Resources
No report.
D LongRangePlanning
Ms. Carstensen reported that the committee did not meet this summer. The initial meeting will be held in September and she hoped to have a presentation from the City Planning Departments for Madison and Fitchburg to identify the more critical issues.
E Community Partnerships
Ms. Cole reported that the committee met on July 30. She announced that there is one citizen member vacancy. Ads were placed and the deadline passed for accepting applications. She will make a decision by next week about who to recommend. The committee discussed previous business from last year on the future funding of community partners through Fund 80.
1 It was moved by Maya Cole and seconded by Lucy Mathiak that the Board continue funding community partnerships at a level of approximately $500,000 through Fund 80 and, further, that Requests for Proposals be extended to any and all community organizations that wish to apply, and, beginning in fiscal year 2008-09, the partnerships will be funded through an open grant competition.
There was some discussion regarding the programs operated by the Madison Urban League, Project Bootstrap and Schools of Hope. The idea is to identify the priorities and come up with a way for organizations to compete for those funds. The motion would be addressing the need to commit the money now so that Requests for Proposals could be sought. There was also discussion about the criteria and how they would fit into the Board's desire to revisit its primary goals. It was also suggested that the Committee review the City, County, and United Way combined application process. It was recommended that this issue go back to the committee.
Ms. Cole withdrew the motion.
Item d was also withdrawn relative to being a part of a celebration on October 3.
Ms. Cole will e-mail topics for the year to everyone. The next meeting will be held on September 10 at 6 p.m. on the second Mondays of the month.
F Communications
Ms. Silveira read a statement from Chair Beth Moss who was on vacation with her family. The next meeting will be held on Monday, September 10 at 5 p.m. in the Auditorium. There will be a presentation from Jim Wood, president of Wood Communications, on the Wisconsin Way Initiative. The Wisconsin Way Initiative will focus on a statewide strategy of reaching consensus for both lowering property taxes and funding excellence in public education.
Political adversaries, such as WEAC—the state teachers union - and the Wisconsin Realtors Association, have aligned to tackle this difficult problem and the presentation will help parents and interested citizens better understand taxing and spending in Wisconsin. Community members who want to advocate for changes to the school finance system will find this presentation educational and compelling. Ms. Moss hoped many citizens would attend.
VII AUDITING, PURCHASING, TRANSFERS AND OTHER FINANCIAL TRANSACTIONS
A Auditing
1 It was moved by Carol Carstensen and seconded by Lawrie Kobza that interim bills be approved amounting to $25,162,816.06 covering the period of July 4, 2007 through August 3, 2007. Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 There were no School Building Fund bills.
B Purchasing
1 It was moved by Carol Carstensen and seconded by Lawrie Kobza that the bid of $28,250 from Hottman construction for concrete work for the La Follette Trades house be accepted with funding from the General Operating Budget with proceeds from last year's sale. Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 It was moved by Carol Carstensen and seconded by Lawrie Kobza that the Board authorize the payment of $40,163 to Horizon Software International, LLC for the purpose of paying the annual maintenance and license fees that are required as part of the Horizon software package to support the Food Service programs as purchased and approved by the Board in 2002 through a competitive bid process with funding from the 2007-08 operating budget.
FOLLOW UP: Provide a chart of the normal annual maintenance and license fees and ongoing expenditures for maintenance.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
3 It was moved by Carol Carstensen and seconded by Lucy Mathiak that an award be made to Inacom Information systems, under Wisconsin State Contract #07-2052 in the amount of $39,500, for the purchase of Symantec Academic Antivirus for Workstation and Servers licenses with Basic Support under Symantec Agreement #15999250 with funding from the 2007-08 Technical Services budget. Student Representative advisory vote was aye. Motion unanimously carried by those present.
4 It was moved by Carol Carstensen and seconded by Lawrie Kobza that an award be made to Inacom Information systems, under Wisconsin State contract #07-2052, in the amount of $29,335, for the purchase of Cisco SMARTnet hardware maintenance with funding from the 2007-08 Technical Services budget. Student Representative advisory vote was aye. Motion unanimously carried by those present.
C Other Financial Transactions
1 It was moved by Carol Carstensen and seconded by Lawrie Kobza that the Board approve entering into an agreement with the City of Madison whereby the District will pay to the City an estimated amount of $286,901 during 2007-08; $301,246 during 2008-09; and $316,308 during 2009-10 as salary and fringe benefits for four Educational Resource Officers assigned to East, West, La Follette and Memorial High Schools.
FOLLOW UP: Enter into negotiations with the City toward a more equitable percentage of payment for the Educational Resource Officers. Could be raised through the Liaison Committee.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
2 It was moved by Carol Carstensen and seconded by Lucy Mathiak that the Board approve a Memorandum of Understanding with Group Health Cooperative of South Central Wisconsin (GHC-SCW) in which GHC-SCW will reimburse the District $18,000 toward the cost of a pediatric nurse practitioner and nurse assistant to provide outreach to, among other things, establish and coordinate periodic Teen Clinics to provide preventive health care for school-age children meeting GHC-SCW's Medical Assistance eligibility. Student Representative advisory vote was aye. Motion unanimously carried by those present.
3 It was moved by Carol Carstensen and seconded by Lucy Mathiak that the Board accept a "Teaching American History" grant from the U.S. Department of Education in the amount of $997,469 for the budget period July 1, 2007 through June 30, 2010. The award is entitled "Building Informed Citizens" and will provide professional development and leadership development for seventy K-12 social studies teachers including summer institutes and academic year professional development. Student Representative advisory vote was aye. Motion unanimously carried by those present.
4 It was moved by Carol Carstensen and seconded by Lucy Mathiak that the Board approve an agreement with the University of Wisconsin-Whitewater (UWW) in the amount of $86,737 pursuant to a U.S. Department of Education "Teaching American History" grant to, among other things, provide an Academic Director for the program and faculty for "Teaching American History" workshops and institutes. Bids were not requested under Policy 6244 for this contract because the Grant Application named UWW as the provider of these grant services. Student Representative advisory vote was aye. Motion unanimously carried by those present.
5 It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the Board approve an agreement with University of Wisconsin-Madison's Wisconsin Center for Education Research (WCER) in the amount of $61,573 pursuant to a U.S. Department of Education "Teaching American History" grant to, among other things, provide an evaluation of the program. Bids were not requested under Policy 6244 for this contract because the Grant Application named WCER as the evaluator. Student Representative advisory vote was aye. Motion unanimously carried by those present.
6 It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the Board approve all advertisements received by the MMSD as of August 3, 2007 and accept $6,300 related to such advertisements which is subject to be reduced by the costs the District will incur as detailed in Section 3 of the contract with Sports Image, Inc. Student Representative advisory vote was aye. Motion unanimously carried by those present.
FOLLOW UP: Run a tally of what the district is getting paid for advertisements and the costs.
7 It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the Board accept a donation from the Madison Community Foundation in the amount of $10,000 to the Lapham/Even Start Early Childhood Program to provide early childhood services to students. Student Representative advisory vote was aye. Motion unanimously carried by those present.
8 It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the Board accept a donation from the Foundation for Madison's Public Schools in the amount of $75,000 representing the second of five annual installments of a renewal grant from the Oscar Rennebohm Foundation for continued support of the Aristos Scholars and Grants program. Student Representative advisory vote was aye. Motion unanimously carried by those present.
9 It was moved by Carol Carstensen and seconded by Lucy Mathiak that all grants and other donations received by the MMSD since July 9, 2007 be approved. Student Representative advisory vote was aye. Motion unanimously carried by those present.
VIII HUMAN RESOURCES TRANSACTIONS AND REPORTS
It was moved by Johnny Winston, Jr. and seconded by Lucy Mathiak to approve Item VIII 1-358, striking item #354 which was withdrawn by the Superintendent, in its entirety with the exception of any item a Board member may wish to have separated out. There were no separations. Student Representative vote was aye. Motion unanimously carried by those present.
IX REPORTS TO THE BOARD
A Common Council/Board of Education Liaison Committee
Ms. Mathiak reported that the committee will be meeting on Wednesday, September 5, at 4:30 p.m., in Room 103 of the Doyle Building. Membership will be changing both for the district and for the city representatives.
B Student Representative Report
No report. Joe Carlsmith indicated that he and Laura Checovich would be visiting each of the high schools to present and to gain some new members.
X OTHER BUSINESS
A It was moved by Lawrie Kobza and seconded by Lucy Mathiak that the following people be appointed as citizen members to the Communications Committee:
Name Address Term
Dale Holmen 13 St. Albans Avenue, 53714 6/1/07-5/31/10
Deb Anken-Dyer 3306 Blackhawk Drive, 53705 6/1/07-5/31/09
Student Representative advisory vote was aye. Motion unanimously carried by those present.
B It was moved by Lawrie Kobza and seconded by Johnny Winston, Jr. to approve the following Resolution authorizing membership in the Dane County New Teacher Project:
WHEREAS, Wisconsin Statutes, section 66.0301 provides that school districts may cooperate with one another and jointly exercise any power or duty authorized or required by law; and
WHEREAS, section PI 34.1, Wisconsin Administrative Code, requires that school districts provide orientation, support seminars and mentoring for teachers holding an initial educator license; and
WHEREAS, the Board desires that the Madison Metropolitan School District cooperate with other public school districts in Dane County in the training and mentoring of new teachers;
THEREFORE, be it resolved that the Board hereby authorizes the cooperation with and entering into a contract with other school districts in Dane County for the training and mentoring of new teachers during 2007-08.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
C It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to approve Item 3 e of Board Policy 6700 as follows:
"Provide to the Citizens Naming Committee appointed by the Board of Education, a list of all the proposed names, copies of the public comments received on the proposed names, and any additional research conducted on the proposed names."
Lucy Mathiak proposed an amendment, accepted as friendly by mover and seconder, to: "Provide a Citizens Naming Committee...." Student Representative advisory vote was aye. The motion as amended carried unanimously with Beth Moss absent.
It was moved by Johnny Winston, Jr. and seconded by Carol Carstensen to approve Item 3 f of Board Policy 6700 as follows:
"Call the first meeting of the Citizens Naming Committee and provide assistance to the Committee as needed." Student Representative advisory vote was aye. Motion unanimously carried by those present.
It was moved by Johnny Winston, Jr. and seconded by Lawrie Kobza to approve Item 4 a of Board Policy 6700 as follows:
"A chairperson will be selected by the President of the Board of Education." (Administration can re-word this to make grammatical corrections.) Student Representative advisory vote was aye. Motion unanimously carried by those present.
It was moved by Carol Carstensen and seconded by Lawrie Kobza to approve Item 4 b‑e of Board Policy 6700 as follows:
"b. Review the list of proposed names, the public comments received, and the research provided by the Superintendent.
c. Determine that the proposed names meet the naming criteria established by this Policy.
d. Seek additional public comment, if desired.
e. Recommend to the Board of Education a minimum of four names which meet the naming criteria established by this Policy and provide the reasons for the Committee's recommendation. At least two of the recommended names shall be for a prominent national or local figure who is deceased."
Student Representative advisory vote was aye. Motion unanimously carried by those present.
It was moved by Lawrie Kobza and seconded by Johnny Winston, Jr. to approve Item 5 a of Board Policy 6700 as follows:
"Appoint a Citizens Naming Committee. The Citizens Naming Committee shall consist of twelve individuals appointed by the Board President and approved by the Board of Education. Each Board Member may recommend up to five names to serve on the Committee, and the Board President shall select Committee members from these names. The Board of Education shall strive to ensure that the Citizens Naming Committee is representative of the District as a whole."
Discussion: Clarified that the committee would be a committee of 13, including the Chairperson.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
It was moved by Carol Carstensen and seconded by Lawrie Kobza to approve the entire Policy 6700 as amended. Student Representative advisory vote was aye. Motion unanimously carried by those present.
Discussion: Board has the right to reject names submitted and start the process over. Process will begin as soon as possible and will be posted on the web site. For those who are handling dissemination, it was encouraged to let the Board know different channels through which this is going to be communicated to include the local media.
Ms. Silveira asked the Board to start submitting names, organizations they are affiliated with, and high school attendance area and provide a short biographical on each person.
D It was moved by Lawrie Kobza and seconded by Lucy Mathiak that the Board approve the modification of Paragraph 11 of the Nuestro Mundo, Inc. and MMSD School Board Charter School contract.
Discussion: Attorney Crisafi pointed out that the district was approached this year by Nuestro Mundo, Inc. to look at the wording to put forth a Founders Policy which would change the current admissions policy. He stated that it was common practice and the only limitation for a policy like this is that it must be limited to a small percentage of the total student body. This would affect three students this next year.
Concerns were expressed by the Board. It was determined that this issue should be part of a larger discussion alternative schools and how charter schools fit into this.
It was moved by Johnny Winston, Jr. and seconded by Lawrie Kobza to table the motion.
Discussion: The Performance and Achievement Committee may begin the discussion in October.
Student Representative advisory vote was aye. Motion unanimously carried by those present.
E Old and New Business
There was no old or new business.
XI ADJOURNMENT
It was moved by Lawrie Kobza and seconded by Johnny Winston, Jr. to adjourn the meeting at 9:43 p.m. Student Representative advisory vote was aye. Motion unanimously carried by those present.
Respectfully submitted,
Steve Hartley
Secretary to the Board of Education
bl
Previous: 2007-07-09 || Regular Meetings || Next: 2007-09-10