Special Meeting - Open Session - December 15, 2003

Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent
BOARD OF EDUCATION Minutes for Special Meeting - Open Session December 15, 2003		Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin

The Board of Education Workshop was called to order by President Bill Keys at 5:40 p.m.

MEMBERS PRESENT: Ray Allen (arrived at 6:22 p.m.), Carol Carstensen, Bill Clingan, Bill Keys, Juan José López (arrived at 6:15 p.m.), Ruth Robarts, Shwaw Vang

MEMBERS ABSENT: None

STAFF PRESENT: Jane Belmore, Jason Demerath, Mark Evans, Mary Gulbrandsen, Frank Kelly, Doug Pearson, Roger Price, Art Rainwater, Mary Teppo, Donna Williams, Ann Wilson-Recording Secretary

1. Approval of Minutes

It was moved by Bill Clingan and seconded by Carol Carstensen to approve the minutes of the November 3, 2003 Board of Education Special Meeting - Workshop. Motion unanimously carried by those present.

2. Announcements

There were no announcements.

3. Business Services Department as it Relates to the Budget

(Written materials included A Report to the Board of Education – Business Services, the accompanying PowerPoint presentation, table of contents for each division from the Policies, Procedures and Guidelines – all attached to the original of these minutes.)

Art Rainwater introduced discussion about the report, which is part of a series presented to the Board of Education as information related to the budget process. Much work has been done in Business Services to streamline and improve services, beginning under the direction of former Business Services Director Howard Sampson. The report and background materials cover all of the Business Services divisions: Administrative Services, Budget/Planning/Accounting, Building Services, Food Services, and Technical Services

REQUESTS FOR INFORMATION: The number of custodians at each level.

The value of district property.

4. Public Appearances

There were no public appearances.

5. Other Business

Carol Carstensen indicated she would like to take questions about increasing the fee structure to a public hearing in February and said she would need information and any proposals for increasing fees by that time. Roger Price indicated information would be available in approximately three weeks, including some high school and middle school case studies. Shwaw Vang requested a more in-depth discussion of fees, including extending the amount of time families have to pay fees. Ruth Robarts noted concern about meeting staffing notification deadlines. Carol Carstensen asked that a Finance and Operations Committee meeting be scheduled for January 12 to discuss the budget forecast and approach for the budget process and that another meeting be scheduled in January regarding staffing decisions and timeline.

Roger Price stated that a version of the 2003-2004 budget reflecting budget adjustments will be available approximately by the end of January.

Frank Kelly distributed information requested earlier about the status of free and reduced meals (attached to the original of these minutes).

6. Adjournment

It was moved by Juan José López and seconded by Ruth Robarts to adjourn the meeting at 6:50 p.m. Motion unanimously carried.

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