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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Special Meeting - Open Session May 22, 2006 |
Doyle Administration Building 545 West Dayton Street Madison, Wisconsin |
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Special Meeting of the Board of Education was called to order by Vice President Lawrie Kobza at 5 p.m. in Room 103
MEMBERS PRESENT: Lawrie Kobza, Lucy Mathiak, Ruth Robarts, Arlene Silveira, Shwaw Vang (arrived 5:12 p.m.)
MEMBERS ABSENT: Carol Carstensen, Johnny Winston, Jr.
STUDENT REPRESENTATIVE
ABSENT: Connor Gants
STAFF PRESENT: Sue Abplanalp, Mary Gulbrandsen, Pam Nash, Roger Price, Art Rainwater, Barbara Lehman-Recording Secretary
EXECUTIVE SESSION - Room 103
1. Negotiations Strategy regarding the Supportive Educational Employees; Educational Assistants; School Security Assistants; Trades Employees; Food Service Workers; and Custodial Employees Collective Bargaining Units
It was moved by Ruth Robarts and seconded by Arlene Silveira to table discussion of Item 1 of the agenda until May 30 when the full board is present. Motion unanimously carried by those present.
Recessed at 5:01 p.m.
Reconvened at 5:07 p.m.
OPEN SESSION - WORKSHOP - McDaniels Auditorium
2. Approval of Minutes
It was moved by Ruth Robarts and seconded by Arlene Silveira to approve the minutes of the Special meetings dated May 2 and May 9, 2006 as distributed. Motion unanimously carried by those present.
3. Announcements
Item 3 was delayed regarding congratulating the Business and Education Partnerships luncheon participants.
4. Financial Transactions
(Packets included contract compliance statements and a background memorandum regarding the Shorewood Boiler (5/17/06). Copies are attached to the original of these minutes.)
a. It was moved by Ruth Robarts and seconded by Arlene Silveira that the Board award $47,020 to Discovery Education for purchase of a district-wide license to use a product known as United Streaming. United Streaming is an Internet-based service providing access to video and audio clips on a wide variety of topics. Video and audio content provided by United Streaming comes largely from content owned by the Discovery Channel. The content provided by the Discovery Channel to United Streaming is proprietary and unavailable from any other source. Funding will come from the Common School Fund.
Topics: Description of Common School Fund. How these materials are used in the classroom. Districtwide license. In-house comparison. Money needs to be expended by the end of June in the Common School Fund.
Shwaw Vang arrived at this time.
FOLLOW UP: Provide information on how many and which schools are using it.
It was moved by Lucy Mathiak and seconded by Arlene Silveira to table the motion until the questions are answered. Motion unanimously carried by those present.
b. It was moved by Ruth Robarts and seconded by Shwaw Vang that the proposal of $104,000 from Honeywell, Inc. for automated building controls at Shorewood Elementary School be approved with funding from the 2006-2007 General Operating Budget (referendum - estimated at $104,600). Honeywell was approved as the Performance Contract partner, including automated building controls, at the March 16, 1998 Regular Board of Education Meeting, agenda item VI.B.2.
Discussion: How it fits in with the referendum. Authority to repair those things on the assessment that fail and adjusting the published list. How it fits with maintenance money in the operating budget. Staying with large systems that are on the assessment.
Motion carried unanimously 5-0.
c. It was moved by Ruth Robarts and seconded by Arlene Silveira that the bid of $368,860 from H&H Industries for boiler replacement at ShorewoodElementary Schoolbe approved with funding from the 2006-07 General Operating Budget (referendum - estimated at $400,000).
Discussion: On the assessment but not on the original referendum. Replacing whole system vs. one boiler.
Motion carried unanimously 5-0.
d. It was moved by Ruth Robarts and seconded by Shwaw Vang that the proposal of $26,025 from Nueman Pools for a West High UV Pool Filter be approved with funding from The Foundation for MadisonSchools, Girls' Swim Team fundraiser, Madison West Athletic Boosters, and MadisonSchool& Community Recreation. Nueman Pools is the sole supplier of this filtration system.
Discussion: $8,000 coming from MSCR that is in their budget.
Motion carried unanimously 5-0.
5. Process for voting on the MadisonSchoolBoard Members' amendments to the Superintendent's Proposed 2006-07 Budget
(A copy of the process was distributed at the May 15, 2006 special meeting. A copy is attached to the original of these minutes.)
Discussion: Number of steps in the process. Limiting items to the initial list that have support from four members rather than two members it takes in Robert's Rules of Order. Clarified that nothing can restrict the board from making motions at any time. Adopting the process would say that the board agrees to this approach but may make a motion at any time. How the parings of adds and cuts would be counted. Two lists would be provided: the amendments as they are submitted and the other list would bring together things that are the same (even if different funding sources).
A chart of board members' budget amendments was distributed ranked by frequency of mention, hypothetical from last year (a copy is attached to the original of these minutes). There was further explanation of how the amendments would be ranked and how motions could be made.
Discussion: Original concern was how to decide what to talk about first or second. Processes used in the past. Use of sticky dots. Importance of prioritizing. Many suggestions were made for changing the process.
Discussion: Helpful to know in advance what the proposals are to see if the work. Rights cannot be restricted.
It was moved by Ruth Robarts and seconded by Shwaw Vang to adopt the process for budget decision making with the following changes:
Step 1 - okay
Step 2 - okay
Step 3 - delete last sentence
Step 4 - eliminate
Step 5 - delete everything after "Proceed with discussion."
Step 6 - eliminate
Step 7 - eliminate
Step 8 - eliminate
Amend Item 2 of the Ground Rules adding at the end: "...but board members may make new proposals as appropriate at the budget discussion."
6. Proposed 2006-07 MadisonMetropolitanSchool DistrictBudget
Tab 32 was distributed regarding a proposal to cut a discretionary allocation from Wright and Spring Harbor Middle Schools (a copy is attached to the original of these minutes).
Discussion: Four different tabs related to 4th and 5th grade strings. Tab 34 gives the cost of an option for all 4th and 5th graders. Resulting strings program if $150,000 is added back in.
Total cost of having 20:1 ratio at Lincoln, Glendale, and Mendota.
Fund 80 reserve programs coming back as three budget amendments from Johnny Winston, Jr.
What was all included from Fund 80 for MSCR (Tab 76). Adopting the Fund 80 budget separately when all the board members are present. MSCR's need for money for summer programs. Taking up the issue of the Community Services budget after the operating budget. Difficulty in not doing them at the same time. Most MSCR employees not governed by the Union. Lay-off time was delayed. Budget Profile lists MSCR employees out by program; the six custodians would be under that. Same rules apply to those who are under Union contracts as well as part-time rules.
Minimal savings in going to 2 miles instead of 1.5 miles for busing. Cost of extra bus from Allied Drive to Crestwood and number of children transported; should be revaluated. Start times of Crestwood and Stephens and distance from Allied Drive. Efficiencies in TEP transportation and high cost per child. TEP falls under McKinley Act. Middle and high school student transportation laws and fee structure. Spring Harbor and Wright transportation can be charged. Parents pay for field trip transportation, district pays for athletic team transportation. Transportation mandates. Previous analysis comparing cost of using Madison Metro vs. yellow busses.
Food Service budget increase in number of employees due to new system inclusion. Three-year deficit. Funding the deficits out of the operating budget instead of Reserve for Contingencies. Equity fund on the balance sheet. Authority to go into the Equity Fund. New system tying Food Service in more and more. Policy changes needed to gain oversight over the budget as a whole vs. the Reserve for Contingencies. Annual audit. Future discussion about accounting rules. Goal of Finance and Operations Committee on monthly reports. Board decisions in accounting procedures; difference between the budget that is passed and what is actually spent. Board restores less than one-half of one percent. All revenues that come in after the budget is approved are adopted by the board (e.g. competitive grants accounting, entitlements). Making staffing decisions now based on conservative numbers. Adding back things rather than staff later on. Specific guidelines for use of those kinds of monies; general use monies are anticipated.
Preserving staff and programs and filling in consultants later. Danger in looking at something in isolation. Hesitation to try to anticipate having money available that is not accounted for. Cutting things vs. the people. Board's lack of choice except to look at small things looking for other sources.
Recessed at 7:21 p.m.
Reconvened at 7:31 p.m.
Meaning of functionality-difficulty for schools, especially smaller schools, to implement Middle School Design Team model. Student-teacher ratios for smaller schools. Administration's cut without board hearing it. Showing O'Keeffe and Wright side by side when everything is done. Criteria for design had to be done within current allocation system. Administration's role to point out the issues. Frustration with process having to look at more programs for cuts and having to do within 3-4 weeks. Ideas for June 19 meeting for Finance and Operations. Class sizes at the middle schools and building capacities.
Suggestion to indicate what to put back and leaving it to the administration to fund. Attractive but cannot tell where it ends. Indicating general ideas and guidelines instead.
Decision not to require teachers to pay for athletic fees. Inability to use volunteers to collect tickets at the gates. Textbook fees were increased. Increasing athletic fees may experience loss in participation.
Part-time employees' eligibility for full-time benefits. Authority to encourage people to work more hours. SEAs and EAs almost always have additional hours. Salaries and benefits chart estimated at 8.63 spread out over 55 people. Hiring of library pages by the schools. Nursing assistants wanted at the same time. How benefits are costed in this situation.
FOLLOW UP: Provide number of private school students the district transports. Provide information on upper limit that private school parents are reimbursed. Provide number of riders for middle and high school that we provide. Number of children who do ride the Metro bus. Include number of children who are eligible and ride to Edgewood. Provide middle school analysis around issues raised at this meeting. Provide information on EA and SEA salaries and benefits and working more hours. Additional analysis for library pages.
7. Other Business
There was no other business.
8. Adjournment
It was moved by Ruth Robarts and seconded by Lucy Mathiak to adjourn the meeting at 8:23 p.m. Motion unanimously carried by those present.
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