Special Meeting - Open Session - June 12, 2006

Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent
BOARD OF EDUCATION Minutes for Special Meeting - Open Session June 12, 2006		Doyle Administration Building 545 West Dayton Street, McDaniels Auditorium Madison, Wisconsin

Special Meeting of the Board of Education was called to order by President Johnny Winston, Jr. at 7:02 p.m.

MEMBERS PRESENT: Carol Carstensen, Lawrie Kobza, Lucy Mathiak, Ruth Robarts, Arlene Silveira, Shwaw Vang, Johnny Winston, Jr.

STUDENT REPRESENTATIVES PRESENT: Connor Gants, Jacinth Sohi

MEMBERS ABSENT: None

LEGAL COUNSEL PRESENT: Attorney Frank Crisafi

STAFF PRESENT: Freddi Adelson, Amy Christianson, Mark Lea, Bob Nadler, Pam Nash, Doug Pearson, Roger Price, Joe Quick, Art Rainwater, Ann Wilson-Recording Secretary

1. Public Appearances

There were no public appearances.

2. Announcements

Johnny Winston, Jr. announced that Madison's Juneteenth Day will be celebrated on Saturday, June 17, at Penn Park, from 11 a.m. until 7 p.m. He also congratulated Madison Spelling Bee Champion Isabel Jacobson from O'Keeffe Middle School for placing fourteenth in the national competition.

3. Attachment/Detachment of Ripple Property

(Written materials provided in advance: Memorandum from Clarence Sherrod dated 6/7/06 re: Attachment of Ripple Annexation to the MMSD; Appendix 1: Resolution and Annexation Ordinance from the City of Madison dated 6/7/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Carol Carstensen to approve the attached resolution relative to the attachment of the Ripple annexation to the MadisonMetropolitanSchool Districtand the detachment of such annexation from the VeronaAreaSchool Districtpursuant to Wis.Statute Section 117.132. Student liaison advisory vote - aye. Motion unanimously carried.

4. Schools of Hope Presentation regarding MMSD Reading Program

(Written materials provided at the meeting: Copy of PowerPoint presentation - Schools of Hope Report to the Board of Education June 2006 - attached to the original copy of these minutes.)

Dr. Julie Underwood, Dean of the School of Education at the University of Wisconsin, shared a presentation that had been given to the Schools of Hope Leadership Team. Kathy Hubbard, United Way of Dane County, also contributed to the presentation and answered questions. Dr. Underwood had three purposes for the presentation - to commend the Board and District for the work that has been done, to thank them for doing it, and to encourage them to "stay the course" with the Schools of Hope project. She said the three specific strategies, used in combination, and backed by research, had a powerful effect. The strategies were one-to-one tutoring, class size reduction, and teacher professional development. From the national perspective, she believes Madison is the only school district that has been able to achieve to this level; the work done is unprecedented and remarkable.

Next steps include assessing the impact of changing tests, focusing on implementation of completion of Algebra by the end of tenth grade, and continued work on strategies for tutors. Dr. Underwood noted, as the Project continues, the twin goals will be reading and math.

DISCUSSION:

· Gaps that remain (higher level) need to continue to be major goal.

· Original goals and relationship with Board of Education goals

· Professional development - must be tied to curriculum

· District's relationship with the School of Education and University of Wisconsin in general - partnerships

· Not all minority students come to kindergarten unprepared

· Hundreds of volunteers whose efforts are appreciated

· Population changes since the beginning of the Project in 1995

· Asian representation on the Leadership Team

· Continue to learn and refine - improve programs for learning

5. Proposed Salary Increases for MMSD Administrators for the 2006-07 and 2007-08 Fiscal Years

(Written materials provided in advance: AMSDA Request to the Board of Education dated 6/12/06 - attached to the original copy of these minutes.)

It was moved by Lucy Mathiak and seconded by Ruth Robarts to table proposed salary increases for MMSD administrators for the 2006-07 and 2007-08 fiscal years. Student liaison advisory vote - aye. Motion unanimously carried.

6. Employment of MMSD Administrators

(Written materials provided in advance: New Hires and Employment Recommendation dated 6/8/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Shwaw Vang to approve the employment of four individuals as newly hired MMSD Administrators in accordance with and as reflected on the attached appendix. Student liaison advisory vote - aye. Motion unanimously carried.

Art Rainwater noted the new administrators are Erica Pickett, Accountant in Finance and Accounting; Karen Sieber, Principal at Stephens; Lynn Winn, Principal at Falk; and Lisa Black, Special Assistant to the Superintendent for Parent/Community Relations.

7. Board Policy 6800 - Placement of Telecommunication Facilities on MMSD Property

(Written materials provided in advance: Proposed Policy 6800 Placement of Telecommunication Facilities on School Property dated 6/12/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Ruth Robarts to approve the attached proposed Board Policy 6800 relative to the placement of telecommunication facilities on MMSD property. Student liaison advisory vote - aye. Motion unanimously carried.

It was noted that public comment has been solicited regarding the policy but little or no response has been received.

8. MMSD Technology Plan

(Written materials provided in advance: Memorandum from Art Rainwater re: MMSD Information and Communications Technology Plan July 1, 2006-June 30, 2009 dated 5/18/06 and attached Plan - attached to the original copy of these minutes.)

Joan Peebles (Coordinator of Technology and Learning), Mark Lea (Coordinator of Library Media Services), and Kelly Pochop (Online Learning Facilitator) reviewed the major parts of the Plan. All school districts are required by the Department of Public Instruction to submit a board-approved Plan every three years. The Plan is a requirement for districts to comply with state and federal mandates and to be eligible to receive certain entitlement and competitive funds.

DISCUSSION:

· Involvement of school librarians; collaboration with university libraries

· Funding for technology

· Appreciation for time and effort; good layout; good to have it online and updated

· Donations of computers

FOLLOW-UP:

· The Superintendent will provide information about funding for technology and criteria for donation of computers.

There was a break from 8:30 - 8:45 p.m.

9. Community Rental of Garden Plots on District Property at MidvaleSchoolSite

(Written materials provided in advance: Memorandum from John Burkholder re: Midvale Elementary School Community Garden dated 5/18/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Arlene Silveira to authorize the District to enter into contracts with members of the Midvale School community to rent from the District about twenty-two (22) 10'x10' garden plots on District property at the Midvale School site adjacent to the school's garden, located in an area where it will not encroach upon student use of school property for recess and other activities. Student liaison advisory vote - aye. Motion unanimously carried.

10. Roof Replacement - ShorewoodElementary School

(Written materials provided in advance: Memorandum from Douglas Pearson re: Agenda Item Detail dated 6/8/06; Information re: Contract Compliance dated 6/7/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Shwaw Vang to approve the bid of $37,200 from Gary Brown Roofing for roof replacement at Shorewood Elementary School with funding from the 2006-2007 General Operating Budget (Referendum) (estimated at $28,700). Student liaison advisory vote - aye. Motion unanimously carried.

11. Mall Regenerative Floor Finishing - East High School

It was moved by Lawrie Kobza and seconded by Arlene Silveira to approve the bid of $66,000 from Sergenian's for Mall regenerative floor finishing at East High School with funding from the 2006-2007 General Operating Budget (Referendum) (estimated at $100,000). Student liaison advisory vote - aye. Motion unanimously carried.

12. Replacement of Gym Floor - Correction to Action Taken at Regular Meeting 6/5/06

(Written materials provided in advance: Memorandum from Doug Pearson re: Agenda Item Error dated 6/7/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Carol Carstensen to correct the motion that was approved at the last Regular Board meeting by replacing the gym floor at Whitehorse Middle School instead of replacing the gym floor at Hamilton Middle School, which was placed on the Board agenda in error, and that the bid by Halverson Carpet Center of $42,895 for such replacement at Whitehorse be approved. Student liaison advisory vote - aye. Motion unanimously carried.

13. Initial Resolution Options

(Written materials provided in advance: Option 1 - Initial Resolution Authorizing General Obligation Bonds in an Amount not to Exceed $23,565,000; Option 2 - Initial Resolution Number I Authorizing General Obligation Bonds in an Amount Not to Exceed $20,465,000 and Initial Resolution Number II in an Amount not to Exceed $3,100,000; Option 3 - Initial Resolution Number I Authorizing General Obligation Bonds in an Amount not to Exceed $17,700,000; Number II in an Amount not to Exceed $2,765,000; and Number III in an Amount Not to Exceed $3,100,000; Finance Options for Construction/Refinancing; Projected cost of various applications to taxpayers - all attached to the original copy of these minutes.)

A bond counsel representative from Quarles and Brady was present to answer questions and provide advice. Roger Price explained the information he presented in a written spreadsheet regarding the affects on the tax bill for an average home by the operating budget, Fund 80, and the three proposed referendum questions. Art Rainwater indicated there is no formal administrative recommendation for selecting among the options; that there are advantages and disadvantages for each. As Superintendent, Mr. Rainwater would not recommend the third option because it is very difficult to be successful when there are numerous questions.

DISCUSSION:

· Advantages and disadvantages of the September and November election dates.

· Need to educate the community

Johnny Winston, Jr. passed the chair to Lawrie Kobza for the purpose of making a motion.

It was moved by Johnny Winston, Jr. and seconded by Carol Carstensen to approve Option 1 - Initial Resolution Authorizing General Obligation Bonds in an Amount Not to Exceed $23,565,000. Student liaison advisory vote - aye. Motion carried 6-1 with Ruth Robarts voting no.

The chair was returned to Johnny Winston, Jr.

14. Referendum Resolution

(Written materials provided in advance: Resolution Providing for a Referendum Election on the Questions of the Approval of Initial Resolutions Authorizing the Issuance of General Obligation Bonds in an Amount Not to Exceed $23,565,000 - attached to the original copy of these minutes.)

It was moved by Carol Carstensen and seconded by Shwaw Vang to approve the resolution providing for a referendum election on November 7, 2006 on the question of the approval of an Initial Resolution Authorizing the Issuance of General Obligation Bonds in an Amount Not to Exceed $23,565,000. Student liaison advisory vote - aye. Motion unanimously carried.

15. Contract with the DaneCountyCoalition for Neighborhood Child Health

(Written materials provided in advance: Memorandum and attachment from Freddi Adelson re: MMSD Services Agreement to Support the Position of Neighborhood Child Health Clinic Coordinator dated 6/7/06 - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Ruth Robarts to approve the attached contract with the Dane County Coalition for Neighborhood Child Health (DCCNCH) in which DCCNCH reimburses the District $51,048 for a MMSD Program Support Nurse to coordinate DCCNCH Health Check clinics at which 60-120 children receive preventive health care services. Student liaison advisory vote - aye. Motion unanimously carried.

16. Contract with Big Brothers Big Sisters of DaneCounty

(Written materials provided in advance: Big Brothers Big Sisters of Dane County SOL/LLAMA Subgrantee Agreement - attached to the original copy of these minutes.)

It was moved by Lawrie Kobza and seconded by Arlene Silveira to approve the attached contract with Big Brothers Big Sisters of Dane County whereby the District will pay Big Brothers Big Sisters the amount of $16,000 to provide management of and support for mentors for up to 150 Latino students grades 4 through 8. The $16,000 will be paid from funds received from two mentoring grants (Southdale Outreach and Links (SOL) and Leopold Latino Academic Mentoring Alliance. Bids were not requested under Policy 6244 for this contract, as Big Brothers Big Sisters is specifically named as a partner/collaborative party and service provider in the grant documents. Student liaison advisory vote - aye. Motion unanimously carried.

17. Other Business

There was no other business.

18. Adjournment

It was moved by Ruth Robarts and seconded by Lucy Mathiak to adjourn the meeting at 9:33 p.m. Student advisory vote - aye. Motion unanimously carried.

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