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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Special Meeting - Open Session August 13, 2007 |
Doyle Administration Building 545 West Dayton Street, Auditorium and Room 103 Madison, Wisconsin |
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Special Meeting of the Board of Education was called to order by President Arlene Silveira at 5:05 p.m.
MEMBERS PRESENT: Carol Carstensen, Maya Cole, Lawrie Kobza, Lucy Mathiak, Arlene Silveira, Johnny Winston, Jr.
MEMBERS ABSENT: Beth Moss
Student Representative Joe Carlsmith joined the meeting at this time and the following staff members also joined: Sue Abplanalp, Frank Crisafi, Mark Evans, Pam Nash, Doug Pearson, Art Rainwater, and Lisa Wachtel.
OPEN SESSION - WORKSHOP
6. Approval of Minutes
It was moved by Carol Carstensen and seconded by Lawrie Kobza to approve the minutes of the Special meetings in open session dated April 30, May 7, May 14, May 22, May 29, June 27, and July 16 (two sets), 2007 as distributed. Student Representative advisory vote was aye. Motion unanimously carried by those present.
7. Announcements
There were no announcements.
8 Initial Discussion of Potential 2007-08 Referendum
(Packets included a framework for the discussion, including several major decision points for the Board to consider (8/3/07); the recently prepared forecast for the 2008-12 fiscal years; a decision tree based on the framework; graphic representations of two possible referenda; and a timeline for referenda on February 19, 2008 and April 1, 2008. Copies are attached to the original of these minutes.)
Ms. Silveira stated that the Board has not decided whether to go to referendum and that this was not a decision making meeting.
The Superintendent reviewed the projected budget gaps for fiscal years 2008-09 through 2012-13. He stressed that the forecast is an estimate based on 2006-07 enrollment and staffing data. The memorandum also included other budget assumptions. He indicated that a referendum would have to be within the $4‑$6 million range. The materials presumed that a $5 million referendum would be needed in the next 3-5 years. He described the scenarios and decision points.
Discussion/Questions:
§ Administration would prepare some type of public budget in February if the referendum is held in February of 2008.
§ Assumptions include the end of the latest maintenance referendum in 2009-10.
§ There was a preference for holding one earlier rather than later. Important for planning purposes.
§ October 31 is the date to approve the final 2007-08 budget.
§ Work of the Finance and Operations Committee in concert with the proposed budget that would look at offsetting cuts, e.g., fee changes, alternative revenue streams, Fund 80, athletics, etc.
§ Timing of presidential primary.
§ Hope to have clear, tangible things at stake if a potential referendum does not pass.
§ How a status quo referendum vs. adding on new initiatives engages the public in different ways.
§ District use of live births, district trends, and cohort survival when making projections.
§ Long Range Planning Committee will have a representative from City Planning do a presentation on what they see over the next 10-25 years in terms of development and what that means for the district's enrollment patterns.
§ Degree of difficulty involved in passing a recurring referendum (recurring does not add on). Multi-year referenda can be done with a definite ending period. There was some discussion about the difference between recurring and non-recurring referenda.
§ The work of the Finance and Operations Committee on monthly financial reports to the board is nearly complete. Ms. Mathiak hoped these could be used as a tool to get a sense of where the budget is year-to-date.
The Board Officers and the Superintendent will work together on some calendaring scenarios. The Board will discuss in more detail on October 15. In the meantime, board members were encouraged to submit their questions to the Superintendent.
FOLLOW UP: Provide estimated affect on the tax levy prior to October 2007 based on an increase of $1 million. Provide estimated impact of Fund 80 budget on the total tax levy. Provide information on how the rising population of special education and low-income students are taken into account. Provide big picture view of the cuts by the end of September one more level down. Provide copies of the list of cuts made during the last cycle and other changes as well. Distribute information provided to the Communications Committee regarding referenda campaigns from around the state.
9. Other Business
There was no other business.
10. Adjournment
It was moved by Lucy Mathiak and seconded by Carol Carstensen to adjourn the meeting at 7:40 p.m. Motion unanimously carried by those present.
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