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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Special Meeting - Open Session August 27, 2007 |
Doyle Administration Building 545 West Dayton Street, Room 103 Madison, Wisconsin |
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Special Meeting of the Board of Education was called to order by President Arlene Silveira at 5:02 p.m.
MEMBERS PRESENT: Carol Carstensen, Maya Cole, Lawrie Kobza, Lucy Mathiak, Beth Moss, Arlene Silveira, Johnny Winston, Jr.
STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith (arrived 5:10 p.m.)
MEMBERS ABSENT: None
SEARCH CONSULTANTS PRESENT: Marvin Edwards and Jim Rickabaugh from Hazard, Young, Attea & Associates, Ltd.
STAFF PRESENT: Steve Hartley (left 5:07 p.m.), Ann Wilson-Recording Secretary
1. Approval of Minutes
It was moved by Lucy Mathiak and seconded by Carol Carstensen to approve the minutes of the Special Meeting-Workshop dated August 13, 2007as distributed. Motion unanimously carried.
2. Announcements
There were no announcements.
3. Elective Credit for Student Representative/Alternate Service
(Written materials provided in advance: Memorandum from Art Rainwater dated August 23, 2007 re: Elective Credit for Joe Carlsmith and Jacinth Sohi; Board Policy 4501 Student Representation on School Board - attached to the original of these minutes.)
It was moved by Lawrie Kobza and seconded by Johnny Winston, Jr. that the Student Representative and Alternate Student Representative to the Board of Education for the 2006-07 school year receive credit for their service in accordance with Board Policy 4501. Motion unanimously carried.
4. Planning Meeting with Superintendent Search Consultant
(Written materials provided in advance: Memorandum from Marvin Edwards and Jim Rickabaugh dated August 22, 2007 re: August 27 Superintendent Search Planning Meeting; binder of materials from Hazard, Young, Attea & Associates entitled Superintendent Search 2007-2008. Written materials provided at the meeting: Community Groups/Superintendent Search (from Arlene Silveira), Superintendent Search Flow Chart from HYA & Associates. All attached to the original of these minutes.)
a. Review Search Process - No changes were made to the process outlined in the Hazard, Young, Attea (HYA) Superintendent Search Flow Chart.
b. Calendar for Search - The following dates were established.
August 27, 2007 Planning meeting with Board.
September 19-20, 2007 Leadership profile development - HYA (three representatives) meetings with individuals and groups
8 a.m.-10 p.m., community forums to begin at 7 p.m.
October 8, 2007 Leadership Profile Report is presented to the Board of Education in open session, 6 p.m. Copies of the report will be provided in advance.
January 7, 2008 Seminar for interviews and final stages of the search process, and slate presentation to the Board of Education
Executive session, 5 p.m.
January 18-19, 2008 Interviews of Semi-finalists by Board of Education
Two interviews on Friday, beginning at 5 p.m.
Three interviews on Saturday, beginning at 8 a.m.
January 19, 2008 Board of Education meeting (at conclusion of interviews) to identify finalists
January 22, 23, 24, 2008 Board of Education interviews finalists
Evenings: dinner, followed by meeting
Breakfast with Board President (Jan 23, 24, 25)
January 26, 2008 Board of Education identifies preferred candidate
8 a.m.
Jan 28-Feb 1, 2008 Board site visit (not yet determined), background check, contract discussions
February 4, 2008 Announcement of appointment
c. Determination by Board of Education members of participants in Leadership Profile Development - The following categories and subgroups were identified. The list will continue to be completed/refined. District staff, coordinated by Public Information Director Ken Syke, will assist with communication. In most cases, groups should come to a determined location. If necessary, consultants will move to another location (like a school).
Board of Education members (individually) (separate interviews reported as "Board of Education")
Superintendent (individually)
Management Team
Elementary Principals
Secondary Principals
Assistant Principals
Directors, Coordinators
Teacher Association Leadership (MTI Executive Board)
AFSCME Leadership
Teacher Open Forum (Request to divide into new and experienced teachers)
Support Staff Open Forum
Student Leadership (to be identified)
Student Open Forum (to be identified)
Parent and School Community Organization Representatives
Elected Officials (including Fitchburg, Maple Bluff, Shorewood) (Police Chief, City Council, County Board Supervisors, County Executive, Mayors)
Community Advocacy Groups (GRUMPS, SHRAC, Communities United, WCATY, GSA for Safe Schools, Madison United for Academic Excellence, Madison Partners for Inclusive Education)
Business Leaders (Chamber of Commerce, Business & Education Partnership)
Service Clubs (to be identified)
African American Leadership (LINKS, 100 Black Men, Urban League, African American Ethnic Academy, Charles Hamilton Houston Institute, NAACP, Network for Black Professionals, MAAFAC
Latino Leadership (Centro Hispano, LUChA, LaSup)
Hmong Leadership (Kajsiab House, United Refugee Service, Freedom, Inc., Shwaw Vang)
Neighborhood Centers (including Atwood, East Madison, Wexford Ridge, Vera Court, Kennedy Heights, Bayview) (Boys and Girls Club, Neighborhood Intervention Program, Child Welfare Groups - Jim Moeser)
Neighborhood Associations and Planning Councils (Northside Planning Council)
Philanthropic Organizations (United Way, Foundation for Madison Public Schools, Madison Community Foundation)
Higher Education (University of Wisconsin, Edgewood, MATC)
Editorial Boards and/or Editors
Community Forums/Town Meetings (2)
Special invitations to Board of Education task force members, past Board of Education members, clergy, Schools of Hope, Board of Education citizen committee members
d. Leadership Profile Assessmentform - The HYA Leadership Profile Assessment will be revised so that the questions on the first page ask for only two responses, rather than three (e.g., two strengths, two challenges, two characteristics). Under question 4 on page 2, one of the items to be ranked was changed to Knowledge of emerging research and best practice in the area of curriculum/instructional design and implementation and how it affects student learning. The underlined phrase was added. Question 5 was changed to read, Tell us your vision for the school district for the future.
e. Schedule of Leadership Profile Development Interviews with Board Members -
September 19: 8 a.m. Lucy Mathiak, Arlene Silveira
9 a.m. Beth Moss, Maya Cole
September 20: 8 a.m. Lawrie Kobza
9 a.m. Johnny Winston, Jr.
10 a.m. Carol Carstensen
f. Board Liaison during search - Consultants will communicate with all Board members whenever possible. Arlene Silveira was designated as a Board contact person, Ken Syke as a district staff contact person.
g. HYA Liaison and Consultants - Marvin Edwards and Jim Rickabaugh
h. Number of candidates - Five semi-finalists will be selected for planning purposes. If appropriate, six or four may also be selected.
i. Inside candidates - Will follow the same process and be treated in the same way as all candidates.
j. Salary and Fringe Benefits - Will be considered as a total package. Recruitment materials will indicate that compensation will be regionally competitive.
k. National Postings - Prospectus/Website - The position will be widely advertised (as outlined in written materials provided).
l. Letter of Understanding - Provided in Section 5 of the Search Binder
m. Roles/Relationships Workshop - Recommended the Board of Education commit to this workshop before the new Superintendent begins.
NOTES:
· On letters of invitation, note the variety of ways in which to participate including submitting a written form, or completing a form on the website.
· Lisa Black assist with invitations.
· Information gathered and reported in the Leadership Profile Report will be used by HYA as direction for recruiting and screening applicants.
· Board members should not attend community forums. Should be announced so that community members are aware that this is intended.
· The "meet and greet" events with candidates provides an opportunity for students to interact.
· Translation services will be provided for community forums.
· All responses for leadership profile development will be provided to HYA on or shortly after September 19‑20.
Background checks for finalists will be conducted by a firm contracted by HYA.
HYA will provide information about regionally competitive compensation.
HYA will include a link to the MMSD website on the advertisement for the superintendent position on their website.
5. Other Business
There was no other business.
6. Adjournment
It was moved by Lucy Mathiak and seconded by Carol Carstensen to adjourn the meeting at 8:35 p.m. Motion unanimously carried.
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