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| Madison Metropolitan School District Madison, Wisconsin Art Rainwater, Superintendent | ||
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| BOARD OF EDUCATION Minutes for Special Meeting - Open Session October 15, 2007 |
Doyle Administration Building 545 West Dayton Street, Auditorium Madison, Wisconsin |
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"Times New Roman"'>The Special meeting was called to order by President Arlene Silveira at 6:40 p.m.
MEMBERS PRESENT: Carol Carstensen, Maya Cole, Lawrie Kobza, Lucy Mathiak, Beth Moss, Arlene Silveira, Johnny Winston, Jr.
MEMBERS ABSENT: None
STUDENT REPRESENTATIVE
PRESENT: Joe Carlsmith
STAFF PRESENT: Sue Abplanalp, Lisa Black, Mark Evans, Steve Hartley, Kurt Kiefer, Dan Mallin, Pam Nash, Doug Pearson, Bob Pellegrino, Joe Quick, Art Rainwater, Marcia Standiford, Lisa Wachtel, Barbara Lehman-Recording Secretary
1. Public Appearances
There were no public appearances.
2. Announcements
There were no announcements.
3. Financial Transactions
(Packets included Contract Compliance statements and supporting fact sheets. Copies are attached to the original of these minutes.)
a. It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the bid of $55,000 from Daniels Construction for chiller plaza roof replacement at East High School be approved with funding from the 2007-08 general operating budget. Student Representative advisory vote was aye. Motion unanimously carried.
b. It was moved by Carol Carstensen and seconded by Lucy Mathiak that the bid of $62,983 from Meister Log & Lumber Co. for selective harvest from the School Forest be approved with 50 percent of the revenue going to the Foundation for Madison Public Schools' endowment fund for MMSD environmental education and 50 percent going into the general fund.
Discussion: Rationale for splitting the funds; perpetual support. How the financial transaction is handled in the budget. Frequency of the harvests. Compliance with the state law management plan.
Student Representative advisory vote was aye. Motion unanimously carried.
c. It was moved by Carol Carstensen and seconded by Lucy Mathiak that the bid of $103,019 from Experimental Systems for an Indoor Ropes Course at East and Memorial High Schools be approved with funding from the Physical Education Program (PEP) grant.
Discussion: Confirmed that this is the last year of the PEP grant and the district will be applying for an additional one.
Student Representative advisory vote was aye. Motion unanimously carried.
4. Wide Area Network (WAN) Upgrade Plan
(Packets included a PowerPoint presentation, fact sheets relative to the upgrade plan, an overview of the costs, a fact sheet relative to the fiber optic lease, a memorandum relative to the financing for phone system upgrade, and updated information on the 2005 Technology Referendum. Copies are attached to the original of these minutes.)
Mr. Rainwater indicated that the following items were related to an upgrade and change in the Wide Area Network and were recommended for approval by the Finance and Operations Committee. He explained that the lease for the telephone upgrade from seven years ago was being paid off by changing the way things were done and that this lease would now be paid off in a similar way. Mark Evans gave a short overview of the plan. The information included the financial structure of the plan. Money would be saved after the first year and the interest cost would be offset by the savings. There are no prepayment penalties.
It was moved by Carol Carstensen and seconded by Lucy Mathiak that the proposal from CT Innovations for a districtwide telephone system software upgrade in the amount of $376,476.94 be approved with funding from the 2008-09 through 2015-16 general operating budgets. Student Representative advisory vote was aye. Motion unanimously carried.
It was moved by Carol Carstensen and seconded by Lucy Mathiak that the proposal from AT&T for a districtwide, five-year fiber optic lease in the amount of $18,721 per month be approved with funding from the 2007-08 through 2012-13 general operating budgets. Student Representative advisory vote was aye. Motion unanimously carried.
It was moved by Carol Carstensen and seconded by Lucy Mathiak to approve a Lease Purchase Financing Agreement with La Salle Bank for a total of $695,922 (interest cost of $110,730.84) for the phone system upgrade. Student Representative advisory vote was aye. Motion unanimously carried.
5. Appointments to the Math Task Force
(Packets included a memorandum from the Superintendent. A copy is attached to the original of these minutes.)
It was moved by Lawrie Kobza and seconded by Carol Carstensen that the Board approve the Superintendent's recommended selections to the Math Task Force: Jill Jokela as the parent representative and Charles Chapin as the faculty member.
Discussion: A videoconference is scheduled for Friday, October 19. Administration will provide the upcoming schedule to the Board once the Task Force meets.
Student Representative advisory vote was aye. Motion unanimously carried.
6. Future Funding of Community Partners through Fund 80
(Packets included a decision matrix and two recommended options for the funding process. Copies are attached to the original of these minutes.)
It was moved by Maya Cole and seconded by Lucy Mathiak to take off the table from the Regular Board meeting in October the motion that, beginning with funding for 2008-09, Community Partnerships Fund 80 funds be awarded through a competitive grant process for all organizations except those that fall under the Schools of Hope contract.
Discussion:
· Concern with categorizing these as grants vs. partnerships. Suggested using Option 2 from here on out but with the current organizations.
· How partnerships help increase minority participation in Advanced Placement courses and Talented and Gifted programs.
· How partnerships increase opportunities for students that the budget cannot cover.
· Making decisions about where funds can best be used to meet the strategic objectives of the district.
· Evaluating where the district needs program assistance and where the Community Partnerships Committee can help the Board meet those objectives through defining partnerships.
· History of the development of the partnerships with the current providers and the current working relationships.
· Concern about losing good staff members by using a RFP process.
· Being able to explain to the community how the groups were selected; these groups would be highly competitive.
· Current groups do things the district cannot do in many ways and reach out to communities the district is not often successful with.
· Need for an explicit, defined process.
· Importance of a cycle that is longer than one year.
It was moved by Lawrie Kobza and seconded by Carol Carstensen to amend the motion to include the provisions in Option 2 of the memorandum dated October 11, 2007 as follows:
Option II. The Board opens the community service funding process to all community service organizations by using the following Grant Model:
a. grants would be available on a two-year cycle;
b. any community service organization or group could apply in response to an open Request For Proposal (RFP) published by the Board of Education; and
c. the proposals would address specific goals as determined by the Board.
For programs currently funded, the 2007/08 school year would be considered year one of the two-year cycle. These programs would be funded for the 2008/09 school year and could re-apply like any other program.
A timeline would be created that allows for appropriate notice for community organizations to participate and receive funding information.
Discussion on the motion as amended:
o Proposals may address specific goals related to the student achievement gap.
o Recognition of the value of the current organizations and how they fulfill many areas that the district does not.
Student Representative advisory vote was nay. Motion carried 6-1 with Johnny Winston, Jr. voting no.
7. Other Business
There was no other business.
8. Adjournment
It was moved by Carol Carstensen and seconded by Lawrie Kobza to adjourn the meeting at 8:02 p.m. Student Representative advisory vote was aye. Motion unanimously carried.
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