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MMSD Grant Application Review and Sign-off Procedure
The signoff process for grant proposals varies with the amount of funds
being sought and the level of involvement of the Grants and Fund
Development Office (GFDO) staff in proposal development. Click on the
hotlinks for each of the following proposal categories for a diagram
summarizing the appropriate signoff process. Also review the following
narrative description of the process. Then, if you have questions about
it, feel free to contact the GFDO staff.
Process for Grant Proposals Requesting $15,000 or Less
- Internal mini-grant competitions (Aristos, Evjue Foundation,
Foundation for Madison's Public Schools, Rotary Foundation): For
the internal mini-grant competitions, use the district's two-part
Grant Application
Review and Signoff form
![[MS Word file]](/word-sm.gif) . Follow the special
instructions for internal mini-grant applicants that appear on the form.
- All other mini-grant competitions: For all other mini-grant
competitions, use the district's two-part
Grant Application Review and
Signoff form to document the approval of your supervisor
and other involved administrators. Keep the signed original in your project file
in case implementation issues occur after you receive the grant, and forward a copy
of the form and your proposal to the GFDO (Room 202 Doyle).
Process for Grant Proposals Requesting More Than $15,000
General Practice. Funders of grants in excess of $15,000 typically
require the signature of a top district official on the application form. This is
usually the Superintendent and/or Board of Education President. To secure these signoffs,
applicants for grants of more than $15,000 must complete the two-part
Grant Application Review and Signoff
form. When completed, this form will be attached to your grant
proposal when it is ready for final signoff by the Superintendent and/or Board President.
- Part I of this form documents the initial comfort of top-level district
administrators with the core ideas of the project for which grant funding
is being sought. Signatures of these administrators should be obtained
early in the proposal development process.
- Part II of this form documents the comfort with your proposal on the
part of administrators whose staffs will likely be involved with
implementation of your project if you get the grant.
Responsibility for Obtaining Administrative Signoff.
Who is responsible for obtaining the signatures of key administrators, and
final signatures by the Superintendent and/or Board of Education? The
answer depends on the extent to which GFDO staff are involved in proposal
development.
- Proposals prepared with significant GFDO involvement.
For these proposals, GFDO staff will coordinate the signoff process,
including working with the project leader to list the administrators whose
signatures should be obtained, securing some of those signatures, and
facilitating resolution of issues posed by any of these administrators
prior to their signoff. This process typically involves direct
consultation by the project leader with most of the listed administrators
to ensure the listed administrator understands the project's core ideas and
its design.
- All other proposals. For these proposals, it is the
responsibility of the project leader to secure the appropriate
administrator signatures on both parts of the signoff form. GFDO staff are
available to consult with project leaders to help them secure the needed
signatures. If the funder requires only a school-level or district
department level signature on your grant proposal, keep the signed original
of the signoff form in your project file, and send a copy of the form and
your grant proposal to the GFDO (Room 202 Doyle).
Previous: Accountability Guidelines and Procedures for Leaders of Grant-Funded Projects
Next: Grant Opportunities and Applications
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