| Subject: | TEMPORARY EXTENDED EMPLOYMENT: CERTIFICATED AND NON-CERTIFICATED EMPLOYEES |
| Source(s): | 3/2/92 Memo to Directors/Supervisors from Phil Ingwell |
Summer teaching positions will first be offered to the regular teaching staff upon completion of satisfactory application ("satisfactory" to be defined by the Summer School Principal). Remaining or unfilled positions will then be offered to other certificated personnel (e.g., substitutes) or posted (see below).
I. Posting of Extended Employment Opportunities
Extended employment opportunities for Summer School, Driver Education and Diploma Completion involving professional staff must be posted for not less than four (4) days. Human Resources will post vacancies on the Teachers' Weekly Employment Opportunities Notice.
Project supervisors should follow this procedure: Complete an Extended Employment Opportunity notice and send or deliver it to Human Resources by 9:00 a.m. on Thursdays. They will be returned to the schools by Thursday afternoon for posting on Friday. The project supervisor's name will be placed on the posting as contact person and information source.
II. Processing Information For Extended Employment
Certificated Personnel:
The Extended Employment Enrollment Form is for
use by the project supervisor. Distribute a pink "Employee Payroll Information"
sheet and an "Enrollment" form to each recommended employee for each project.
The completed cards are kept by the project supervisor and are not forwarded
to Human Resources.
It is important, in the staff selection process, that
consideration be based on the teacher's certification, experience and competencies.
The Extended Employment - Certificated Employees
form must be typed with information provided by the project supervisor.
Instructions are printed on the back of the form. Do not use nicknames for
those being recommended. The form is turned into Human Resources.
It is important that the form be fully completed, including
the Source of Funding and Funds Allocated. In addition, if this employment
is Extended Contract versus Extended Employment (base rates), place an "X"
in the column titled "EC" on the appropriate line to match the individual
staff member.
EXTENDED CONTRACT APPLIES ONLY WHEN THE STAFF MEMBER IS EMPLOYED BEYOND
THE CONTRACT PERIOD AT HIS/HER REGULAR OR COMPARABLE ASSIGNMENT. IF EXTENDED
CONTRACT RATE IS INDICATED, YOU MUST EXPLAIN ON THE FORM JUST WHAT
THE PERSON WILL BE DOING.
Attach salmon Exemption Certificate with federal and state
tax forms for all individuals new to the Madison system and return them
with the Extended Employment Form.
Be sure to provide the account distribution code.
Forms which have incomplete information will be returned
to the project supervisor, thereby delaying the process.
Human Resources will provide a project number, affix base rates of pay, prepare materials necessary for Board of Education approval, and return a copy of the Extended Employment Form to the project supervisor following Board of Education approval.
Non-Certificated Personnel:
The Extended Employment Enrollment Form is for
use by the project supervisor. Distribute a blue "Employee Payroll Information"
sheet and an "Enrollment" form to each recommended employee for each project.
The completed cards are kept by the project supervisor and are not forwarded
to Human Resources.
The Extended Employment - Non-Certificated Employees
Form must be typed with information provided by the project supervisor
and forwarded to Human Resources. Instructions for completion of the form
are printed on the back.
Ten-month clerical employees and educational assistants
will not be employed unless they are essential to efficient implementation
of the project. Ten-month clerical and educational assistant employees
must perform tasks similar to their school year assignment. Temporary
clerical employees must have a typing test at 40 words per minutes net on
file in Human Resources. Unskilled positions need no special qualifications.
We are obligated to pay our clerical/technical employees
if they work the last scheduled shift before and the first after a holiday.
In the interest of conserving budget funds, any employees represented by
SEE-MTI who have assignments of less than four weeks of employment for
the summer should not be scheduled to work the week in which July 4 occurs.
All non-certificated employees (including educational assistants and para-professionals)
who have summer assignments of four weeks or more are entitled to holiday
observance pay if they work the weekday before the holiday observance or
the weekday following the holiday observance.
Attach salmon Exemption Certificate with federal and state
tax forms for all individuals new to the Madison system and return them
with the Extended Employment Form.
Be sure to provide the account distribution code.
Forms which have incomplete information will be returned
to the project supervisor, thereby delaying the process.
Human Resources will affix base rates of pay, prepare materials necessary for Board of Education approval, and return a copy of the Extended Employment Form to the project supervisor following Board of Education approval.
October 1992