Key Tasks

Employment Manager - June Glennon

• Supervises and evaluates all staff within the Employment Division
• Oversees the staffing of all employee groups within the District
• Participates in labor contract management, and assists employees, bargaining units, and other individuals with related inquiries
• Serves as a member of the MMSD bargaining team in negotiations with labor unions;
• Supervises/directs the work of the Sub Placement Office
• Responds to inquiries from administrators and staff regarding the interpretation of bargaining agreements

HR Information Systems/Personnel Analyst - Tina Anderson

• Collects and organizes transcripts, reference letters, and credential files for substitute teachers, screens applications, grades reference letters and transcripts, and makes final determination for interview
  
• Provides staffing assistance to all units, including recruitment, job announcements, testing and screening of applicants, convening interview committees and referring finalists for interview by the hiring authority
  
• Conducts teacher perceiver and substitute teacher interviews
  
• Conducts reference checks and sends ratings scales on potential employees
  
• Creates and maintains HR Web pages and graphics, including weekly job opportunities and general District information
  
• Creates and maintains HR Intranet pages and graphics, including timely benefits, labor, and employee information, HR forms for administrators, and other forms for employees
  
• Researches and implements the use of Internet recruitment sites
  
• Creates ads, flyers, brochures, and other printed publications related to job opportunities and HR services and training opportunities
  
• Creates and updates HR forms, manages database of electronic forms
  
• Manages Unemployment Compensation claims, including verifying weekly employee earnings reports, researching Unemployment Compensation eligibility, attending hearings, responding to UC information requests, and completing quarterly and annual reports.
  
• Maintenance of the teacher, substitute teacher and administrator applicant information system, including entering applicant data and annual teacher re-enrollment forms
  
• Assists with entering substitute teacher and non-certificated employee data on the AS400
  
• Organizes Substitute Teacher Permit training, including working with trainers, coordinating space and training materials, creating and maintaining a database of invitees and attendees, and entering information on the AS400
  
• Provide back-up to the substitute placement office, including assisting secretaries with entering and maintaining teacher absence information, answering substitute teachers' questions regarding their assignments and sub placement, and assisting administrators with administrative sub requests
  
• Compiles and analyzes data for HR Quarterly and Annual Reports of all Employment Division transactions

Personnel Analyst (Substitute Teachers) - Louise Fosdick

• Coordinates substitute teacher hiring process, including data entry, screening applications, grading reference letters and transcripts, making final determination for interview by administrator or referral to sub office for paperwork process
• Maintains computer database on sub applicants
• Collects and organizes transcripts, reference letters, and credential files for the teacher applicant process. Enters all information into teacher applicant system. Grades the returned supervisor reference checks and the transcripts;
• Collects and maintains all data for support services positions for regular hiring process. Arranges committees for the screening process
• Determines where reference checks are sent for sub teacher, teacher, and support services applicants. Sends reference checks and files upon re-entry
• Coordinates filing system for teacher, sub teacher and special education applicants
• Enters computer changes for MMSD staff related to name, address and exemption changes
• Conducts Teacher Perceiver interviews
• Orients administrative hiring committees
• Provides back-up to other Personnel Analysts

Personnel Analyst (Certificated Staff) - Beth Weber

• Coordinates all aspects of the hiring process for certificated staff
• Assists with preparation for labor negotiations and grievance/arbitration hearings
• Coordinates work of the Substitute Placement Office
• Coordinates the Teacher Perceiver process, including screens, scheduling and conducting interviews, database maintenance, and informing candidates of their status
• Places advertisements for employment
• Performs outreach by attending job fairs in order to recruit minorities and applicants in critical areas
• Coordinates teacher surplus process and places surplus certificated staff

Personnel Analyst (Non-Certificated Staff) - Elaine Wirsbinski

• Provides staffing assistance related to recruitment, job announcements, tests, screening applicants, convening interviewing committees, referrals for interviews for classified and administrative staff
• Makes contacts to acquire substitute secretaries when MMSD pool is empty; recruits and screens sub secretaries and sub SEAs
• Coordinates personnel activities associated with transfers, promotions, surplussing, layoffs, and reclassifications of classified staff
• Coordinates employment activities associated with Limited Term Employment
• Provides input to the management bargaining team(s) for custodial, trades, clerical/technical, educational assistants, and food service contracts

Employment Specialist (Certificated Staff) - Christine Greger

• Performs all clerical support duties associated with the recruitment and employment of MMSD administrators
• Prepares Board of Education agenda as related to HR functions
• Prepares letters and contracts for teacher and administrative new hires, rehires from layoff, change in contract time, and salary adjustments, and annual teacher and administrator contracts
• Creates personnel files
• Records all new teacher credits, current teacher credits, advancement credits, maintains a computer database of salary adjustments, and oversees contract placement for new teacher hires
• Monitors that all contracts issued are signed and returned

Employment Specialist (Non-Certificated Staff) - Susan Harris

• Provides clerical support to Employment Manager and Personnel Analysts
• Assists with EA and SEA surplus process, and Custodial pool hiring process
• For new classified employees and temporary employees: sends out all pre-employment information; enters on computer all new classified employees, coaches, and temporary employees; distributes Conditional Offer letters, supervisor recommendation forms, copies of School-Based Hire form or Final Offer letters, and job descriptions
• Enters and monitors I-9 information on computer for all new classified and temporary employees
• Enters on computer and prepares verification letters on all changes affecting classified employees; distributes copies of changes, as appropriate
• Maintains database of license information for SEAs, salary increases for all classified employees, leave information, resignations, terminations and inactivations for all classified and temporary employees
• Prepares job postings, experience inventories, and job descriptions for classified position vacancies; prints and posts job postings on bulletin boards, distributes to schools, departments, and all entries on affirmation action mailing list; prepares folders for postings for front desk; files vacancies; and prepares newspaper advertisements
• Monitors monthly AA Report and prepares Quarterly Employment Report
• Assists Payroll and schools in resolving payroll problems related to classified staff;
• Coordinates LTE employment activities
• Prepares and distributes evaluation forms for classified staff
• Responds to requests for applications for all classified vacancies
• Prepares and sends extended employment packets to schools/supervisors

Employment Specialist (Certificated Staff) - Allison Heil/Tara Heller

• Maintains new teacher information on computer database, including salary placement
• Prepares offer of employment letter and new hire packets
• Monitors compliance with pre-employment requirements, including background checks, physicals, and licensing
• Maintains computer database related to teacher transfers, increases in contract, surplus placements and terminations. Coordinates duties with Payroll and Benefits department related to changes in deductions or other benefit/payroll related issues
• Prepares the posting of teacher vacancies and mails to respective sites. Coordinates with outside websites and advertises as needed. Coordinates budget allocation with Accounting
• Monitors current certificated employees to ensure their compliance with all requirements related to licensing, and assists staff with questions related to their licenses
• Monitors probationary status of staff and corresponds with supervisors to ensure that evaluations are completed and sent in within time limits

Substitute Placement Clerks - Laura Harrington and Emily Moe

• Receives and processes telephone and computer requests for substitutes
• Fills substitute requests by phoning substitutes in the pool
• Maintains sub records and information on SubFinder
• Maintains updated sub pool by adding and deleting subs on AS400 and on SubFinder
• Orients new substitutes to SubFinder; mails all hiring and new employee information
• Assists school staff and substitutes with using the SubFinder automated substitute placement system
• Runs reports as needed for employment personnel
• Audits sub teacher license records, and assists subs in obtaining or renewing their license(s)