HR Policies & Procedures

CONTENTS

Section 1: Administrative Policies & Procedures

1.01 Superintendent's Right to Assign/ Transfer Personnel

1.02 Non-Discrimination, Non-Harassment, & EEO Policies

1.03 Resolution of Discrimination/ Harassment Complaints

1.04 Notification of Non-Discrimination/ Non-Harassment Complaints

1.05 Communicable Diseases

1.06 Political Rights: Teachers

1.07 Court Appearances if Subpoenaed

1.08 Nepotism

1.09 Travel & Travel Reimbursement

1.10 Employee Right to Review Personnel File

1.11 Academic Freedom

1.12 Copyright

1.13 Drug-Free Workplace Policy

1.14 Pluralistic Staff Hiring

1.15 Bomb Threat Procedure

1.16 Disaster Alarm Procedures

1.17 Use of MMSD Telephones

1.18 Duplication Fees

Section 2: Employment Procedures

2.01 Personnel Allocations & Appointments: Board & Superintendent Approvals Required

2.02 Minority Recruitment/ Placement

2.03 Procedures Governing Hiring Per Employee Classification

2.03(a) Administrators

2.03(b) Clerical/ Technical

2.03(c) Custodial/ Maintenance Employees

2.03(d) Educational Assistants

2.03(e) Food Service Employees

2.03(f) Painters/ Carpenters

2.03(g) Teachers

2.03(h) Substitute Teachers

2.03(i) Temporary Extended Employment of Certificated and Non-Certificated Employees (Includes Summer School Teaching Positions)

2.03(j) Limited Term Employees (LTE)

2.03(k) Re-employment of Retired MMSD Administrators

2.03(k)(1) Re-employment of Retired MMSD Administrators Insurance Coverage

2.03(k)(2) Re-employment of Retired MMSD Administrators, Sick Leave Accumulation

2.04 Pre-Employment Requirements

2.04(a) Certification & Licensing: Certificated Employees

2.04(b) Pre-Approval of Employment and Determination of Pay Rate:All Employees

2.04(c) Employment Health Examinations: All Employees

2.04(d) Criminal Records Check: All Employees

2.04(dd) Criminal Records Checks: Volunteers

2.04(ddd) Criminal Records Checks: Student Teachers

2.04(e) Verification of Employment Eligibility: All Employees

2.04(f) Place of Residence: Administrators

2.05 Reposting Position Vacancies

2.06 Administrator Contracts

2.06(a) Administrative Service Calculation (Work Year)

2.07 Cultural Competency Requirement for all New Employees Hired into the District

2.08 Rehired Administrators After Resignation

2.09 Assignment of Summer School Principals

Section 3: Changes in Employment Status

3.01 Promotion, Transfer, Reassignment, and Reclassification: Administrative Staff

3.02 Promotion, Transfer, Reassignment, and Reclassification: Represented Employees

3.03 Return-to-Work Program: Temporary Modified Duty

3.04 Reinstating Sick Leave if Rehired

3.05 Resignations

3.06 Surplus, Layoffs (Represented Employees), and Recall from Layoffs

3.07 Changes in Status: Professional Staff

Section 4: Employee Responsibilities

4.01 Code of Conduct

4.02 Staff Development Requirements: All Certified Staff

4.03 License Renewal: All Certified Staff

4.04 Mandatory Inservices: All Employees

4.05 Notice to Employees Re: Drug-Free Workplace Policy

4.06 No Smoking Policy

4.07(a) Standards of Conduct Related to a Drug-Free Workplace

4.07(b) Administrative Procedures for the Enforcement of Standards of Conduct Related to a Drug-Free Workplace

4.09 Standards of Conduct for Using the Internet and GroupWise E-mail

4.10 Zero Tolerance for Workplace Violence

Section 5: The Employee Classification System

5.01 How Administrators are Classified: Criteria & Procedures

5.02 Procedures for Classifying Represented Employees

Section 6: Hours of Work

6.01 Hours of Work: Teachers & Other Related Professionals

6.02 Hours of Work: Educational Assistants

6.03 Hours of Work: Custodial & Maintenance Employees

6.04 Hours of Work: Secretarial, Technical, & Other Employees with Related Office Duties

6.05 Hours of Work: Food Service Employees

6.06 Hours of Work: Building & Construction Trades Employees

6.07 Hours of Work: Administrators

Section 7: Compensation-Related Policies

7.01 Requirements to Receive Paycheck

7.02 General Policies Related to Overtime and Compensatory Time

7.03 Overtime Compensation for Employees Covered by the Custodian and Supportive Educational Bargaining Units

7.04 Recordkeeping Requirements Related to Compensatory Time

7.05 Placement of New Administrators on Salary Schedule

7.06 Wage Rates for Positions Not Covered by Bargaining Unit

7.07 Effect on Compensation of Changes in Status: Represented Employees

7.08 Effect on Compensation of Changes in Status: Administrators

7.09 Effect on Compensation of Changes in Status: Support Staff Not Represented by Bargaining Unit

7.10 Acting-Out-Of-Classification Pay

Section 8: Employee Benefits

Insurances, Retirement, and Escrow Benefits

8.01 Health Insurance

8.02 Dental Insurance

8.03 Continuation of Health & Dental Insurance Benefits

8.04 Life, Disability, Liability Insurance and Worker's Compensation

8.05 Retirement and Escrow Benefits

Holidays, Vacations, Illnesses & Other Leaves

8.06 Holidays

8.07 Vacations & Vacation Carryovers

8.08 Personal Illness Leave & Reinstating Sick Leave if Rehired

8.08(a) Administrator's Sick Leave Upon Promotion or Demotion

8.09 Pregnancy Leave

8.10 Family Illness Leave

8.11 Leaves of Absence Without Pay

8.12 Bereavement Leave

8.13 Military Leave

8.14 Sabbatical Leaves: Teaching Staff

8.14(a) Sabbatical Leave Policy For Administrators

8.15 Jury Duty, Summonses and Subpoenas, and Personal Legal Leave

Additional Programs & Services

8.16 Benefits for Substitute Teachers

8.17 Dependent Care Assistance Plan

8.18 Tax Deferred Annuities

8.19 Crisis Response Plan - Staff

8.20 Administrators: Moving Expenses

8.21 Fulbright Scholarships

Section 9: Employee Performance

9.01 Represented Employees: Probationary Period & Performance Evaluations Required During Probation, Per Collective Bargaining Agreements

9.02 Represented Employees: Performance Evaluations After Probation

9.03 Represented Employees: Discipline, Suspension, Non-Renewal, and Discharge

9.03(a) Represented Employees: Discharge

9.04 Administrators: Probation, Performance Evaluation, Demotion, Non-Renewal,and Discharge

9.05 Non-Represented Employees: Discharge

9.06 Administrator Leave Policy

Section 10: School-Related Human Resources Policies

10.01 Snow Days Policy: Delay in Opening or Closing of Schools

10.02 Tutoring Students

10.03 Transporting Students: Alternative Methods

MMSD Department of Human Resources
545 W. Dayton Street, Room 133
Madison, WI 53703

Application Request Line: (608) 663-1866 or (888) 206-5997
MMSD Job Line: (608) 663-1865
TTY (Telecommunications Device for the Deaf): (608) 663-1744
Fax: (608) 204-0346

1.01	Superintendent's Right to Assign/ Transfer Personnel
1.02	Non-Discrimination, Non-Harassment, & EEO Policies
1.03	Resolution of Discrimination/ Harassment Complaints
1.04	Notification of Non-Discrimination/ Non-Harassment Complaints
1.05	Communicable Diseases
1.06	Political Rights: Teachers
1.07	Court Appearances if Subpoenaed
1.08	Nepotism
1.09	Travel & Travel Reimbursement
1.10	Employee Right to Review Personnel File
1.11	Academic Freedom
1.12	Copyright
1.13	Drug-Free Workplace Policy
1.14	Pluralistic Staff Hiring
1.15	Bomb Threat Procedure
1.16	Disaster Alarm Procedures
1.17	Use of MMSD Telephones
1.18	Duplication Fees

2.01	Personnel Allocations & Appointments: Board & Superintendent Approvals Required
2.02	Minority Recruitment/ Placement
2.03	Procedures Governing Hiring Per Employee Classification
2.03(a)	Administrators
2.03(b)	Clerical/ Technical
2.03(c)	Custodial/ Maintenance Employees
2.03(d)	Educational Assistants
2.03(e)	Food Service Employees
2.03(f)	Painters/ Carpenters
2.03(g)	Teachers
2.03(h)	Substitute Teachers
2.03(i)	Temporary Extended Employment of Certificated and Non-Certificated Employees (Includes Summer School Teaching Positions)
2.03(j)	Limited Term Employees (LTE)
2.03(k)	Re-employment of Retired MMSD Administrators
2.03(k)(1)	Re-employment of Retired MMSD Administrators Insurance Coverage
2.03(k)(2)	Re-employment of Retired MMSD Administrators, Sick Leave Accumulation
2.04	Pre-Employment Requirements
2.04(a)	Certification & Licensing: Certificated Employees
2.04(b)	Pre-Approval of Employment and Determination of Pay Rate:All Employees
2.04(c)	Employment Health Examinations: All Employees
2.04(d)	Criminal Records Check: All Employees
2.04(dd)	Criminal Records Checks: Volunteers
2.04(ddd)	Criminal Records Checks: Student Teachers
2.04(e)	Verification of Employment Eligibility: All Employees
2.04(f)	Place of Residence: Administrators
2.05	Reposting Position Vacancies
2.06	Administrator Contracts
2.06(a)	Administrative Service Calculation (Work Year)
2.07	Cultural Competency Requirement for all New Employees Hired into the District
2.08	Rehired Administrators After Resignation
2.09	Assignment of Summer School Principals

3.01	Promotion, Transfer, Reassignment, and Reclassification: Administrative Staff
3.02	Promotion, Transfer, Reassignment, and Reclassification: Represented Employees
3.03	Return-to-Work Program: Temporary Modified Duty
3.04	Reinstating Sick Leave if Rehired
3.05	Resignations
3.06	Surplus, Layoffs (Represented Employees), and Recall from Layoffs
3.07	Changes in Status: Professional Staff

4.01	Code of Conduct
4.02	Staff Development Requirements: All Certified Staff
4.03	License Renewal: All Certified Staff
4.04	Mandatory Inservices: All Employees
4.05	Notice to Employees Re: Drug-Free Workplace Policy
4.06	No Smoking Policy
4.07(a)	Standards of Conduct Related to a Drug-Free Workplace
4.07(b)	Administrative Procedures for the Enforcement of Standards of Conduct Related to a Drug-Free Workplace
4.09	Standards of Conduct for Using the Internet and GroupWise E-mail
4.10	Zero Tolerance for Workplace Violence

5.01	How Administrators are Classified: Criteria & Procedures
5.02	Procedures for Classifying Represented Employees

6.01	Hours of Work: Teachers & Other Related Professionals
6.02	Hours of Work: Educational Assistants
6.03	Hours of Work: Custodial & Maintenance Employees
6.04	Hours of Work: Secretarial, Technical, & Other Employees with Related Office Duties
6.05	Hours of Work: Food Service Employees
6.06	Hours of Work: Building & Construction Trades Employees
6.07	Hours of Work: Administrators

7.01	Requirements to Receive Paycheck
7.02	General Policies Related to Overtime and Compensatory Time
7.03	Overtime Compensation for Employees Covered by the Custodian and Supportive Educational Bargaining Units
7.04	Recordkeeping Requirements Related to Compensatory Time
7.05	Placement of New Administrators on Salary Schedule
7.06	Wage Rates for Positions Not Covered by Bargaining Unit
7.07	Effect on Compensation of Changes in Status: Represented Employees
7.08	Effect on Compensation of Changes in Status: Administrators
7.09	Effect on Compensation of Changes in Status: Support Staff Not Represented by Bargaining Unit
7.10	Acting-Out-Of-Classification Pay

8.01	Health Insurance
8.02	Dental Insurance
8.03	Continuation of Health & Dental Insurance Benefits
8.04	Life, Disability, Liability Insurance and Worker's Compensation
8.05	Retirement and Escrow Benefits

8.06	Holidays
8.07	Vacations & Vacation Carryovers
8.08	Personal Illness Leave & Reinstating Sick Leave if Rehired
8.08(a)	Administrator's Sick Leave Upon Promotion or Demotion
8.09	Pregnancy Leave
8.10	Family Illness Leave
8.11	Leaves of Absence Without Pay
8.12	Bereavement Leave
8.13	Military Leave
8.14	Sabbatical Leaves: Teaching Staff
8.14(a)	Sabbatical Leave Policy For Administrators
8.15	Jury Duty, Summonses and Subpoenas, and Personal Legal Leave

8.16	Benefits for Substitute Teachers
8.17	Dependent Care Assistance Plan
8.18	Tax Deferred Annuities
8.19	Crisis Response Plan - Staff
8.20	Administrators: Moving Expenses
8.21	Fulbright Scholarships

9.01	Represented Employees: Probationary Period & Performance Evaluations Required During Probation, Per Collective Bargaining Agreements
9.02	Represented Employees: Performance Evaluations After Probation
9.03	Represented Employees: Discipline, Suspension, Non-Renewal, and Discharge
9.03(a)	Represented Employees: Discharge
9.04	Administrators: Probation, Performance Evaluation, Demotion, Non-Renewal,and Discharge
9.05	Non-Represented Employees: Discharge
9.06	Administrator Leave Policy

10.01	Snow Days Policy: Delay in Opening or Closing of Schools
10.02	Tutoring Students
10.03	Transporting Students: Alternative Methods