Madison Metropolitan School District
Board of Education Policies and Procedures

POLICY	MEETINGS	1201 Board of Education

Meetings

1. The BOARD in a Unified School District shall meet at least once a month and at other times upon the call of the BOARD PRESIDENT or upon the filing of a request with the Madison Metropolitan School District CLERK signed by a majority of the BOARD members.

   s. 120.43(2)

   1. The BOARD regular meetings are on the first Monday of every month at 7:15 p.m. except as otherwise determined by the BOARD.
   2. The date and time for a regular BOARD meeting in July and August are determined by the BOARD.
   3. Every meeting of a governmental body shall be preceded by public notice as provided in s. 19.84, and shall be held in open session. At any meeting of a governmental body, all discussion shall be held and all action of any kind, formal or informal, shall be initiated, deliberated upon and acted upon only in open session, except as provided in s. 19.85.
   4. 19.83
   5. Public notice of all meetings of a governmental body shall be given in the following manner:
      1. As required by any other statutes; and
      2. By communication from the chief presiding officer of a governmen- tal body or such person's designee to the public, to those news media who have filed a written request for such notice, and to the official newspaper designed under s. 985.04, 985.05 and 985.06 or, if none exists, to a news medium likely to give notice in the area.
   6. Every public notice of a meeting of a governmental body shall set forth the time, date, place, and subject matter of the meeting, including that intended for consideration at any contemplated closed session, in such form as is reasonably likely to apprise members of the public and the news media thereof. The public notice of a meeting of a governmental body may provide for a period of public comment, during which the body may receive information from members of the public.

      s. 19.84(2)

   7. Public notice of every meeting of a governmental body shall be given at least 24 hours prior to the commencement of such meeting, unless for good cause such notice is impossible or impractical, in which case shorter notice may be given, but in no case may the notice be provided less than two (2) hours in advance of the meeting.

      s. 19.84(3)

   8. Separate public notice shall be given for each meeting of a governmental body at a time and date reasonably proximate to the time and date of the meeting.

      s. 19.84(4)

   9. Notwithstanding s. 19.82(1), where notice has been given by either party to a collective bargaining agreement under subch. I, IV or V of ch. 111 to reopen such agreement at its expiration date, the employer shall give notice of such contract reopening as provided in s. 19.84(1)(b). If the employer is not a governmental body, notice shall be given by the employer's chief officer or such person's designee.

s. 19.86

Special Meetings

The SECRETARY OF THE BOARD shall notice a special meeting of the BOARD either for open or closed sessions:

1. At the direction of the BOARD PRESIDENT;

   s. 120.43(2)

2. Upon the filing of a request with the CLERK OF THE BOARD signed by a majority of the school BOARD members.

   s. 120.43(2)

Closed Meetings

1. Any meeting of a governmental body, upon motion duly made and carried, may be convened in closed session under one or more of the exemptions provided in this section. The motion shall be carried by a majority vote in such manner that the vote of each member is ascertained and recorded in the minutes. No motion to convene in closed session may be adopted unless the chief presiding officer announces to those present at the meeting at which such motion is made, the nature of the business to be considered at such closed session, and the specific exemption or exemptions under this subsection by which such closed session is claimed to be authorized. Such announcement shall become part of the record of the meeting. No business may be taken up at any closed session except that which relates to matters contained in the chief presiding officer's announcement of the closed session. A closed session may be held for any of the following purposes:
   1. Deliberating concerning a case which was the subject of any judicial or quasi-judicial trial or hearing before that governmental body;

      s. 19.85(1)(a)

   2. Considering dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investiga- tion of charges against such person, or considering the grant or denial of tenure for a university faculty member, and the taking of formal action on any such matter; provided that the faculty member or other public employee or person licensed is given actual notice of any evidentiary hearing which may be held prior to final action being taken and of any meeting at which final action may be taken. The notice shall contain a statement that the person has the right to demand that the evidentiary hearing or meeting be held in open session. This paragraph and paragraph f. do not apply to any such evidentiary hearing or meeting where the employee or person licensed requests that an open session be held.

      s. 19.85(1)(b)

   3. Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility;

      s. 19.85(1)(c)

   4. Considering specific applications or probation or parole, or considering strategy for crime detection or prevention;

      s. 19.85(1)(d)

   5. Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session;

      s. 19.85(1)(e)

   6. Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary considering of specific personnel problems or the investigation of charges against specific persons except where paragraph b. applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations;

      s. 19.85(1)(f)

   7. Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved;

      s. 19.85(1)(g)

   8. Consideration of requests for confidential written advice from the ethics board under s. 19.46(2), or from any local government ethics board.

      s. 19.85(1)(h)

2. No governmental body may commence a meeting, subsequently convene in closed session and thereafter reconvene again in open session within 12 hours after completion of the closed session, unless public notice of such subsequent open session was given at the same time and in the same manner as the public notice of the meeting convened prior to the closed session.

   s. 19.85(2)

3. Nothing in this subchapter shall be construed to authorize a governmental body to consider at a meeting in closed session the final ratification or approval of a collective bargaining agreement under subch. IV or V of ch. 111 which has been negotiated by such body or on its behalf.

   s. 19.85(3)

Ballots, Votes and Records

1. Unless otherwise specifically provided by statute, no secret ballot may be utilized to determine any election or other decision of a governmental body except the election of the officers of such body in any meeting.

   s. 19.88(1)

2. Except as provided in subchapter (1) in the case of officers, any member of a governmental body may require that a vote be taken at any meeting in such manner that the vote of each member is ascertained and recorded.

   s. 19.88(2)

3. The motions and roll call votes of each meeting of a governmental body shall be recorded, preserved and open to public inspection to the extent prescribed in subchapter 11 of ch. 19.

   s. 19.88(3)

Exclusion of Members

No duly elected or appointed member of a governmental body may be excluded from any meeting of such body. Unless the rules of a governmental body provide to the contrary, no member of the body may be excluded from any meeting of a subunit of that governmental body.

s. 19.89

Use of Equipment in Open Session

Whenever a governmental body holds a meeting in open session, the body shall make a reasonable effort to accommodate any person desiring to record, film or photograph the meeting. This section does not permit recording, filming or photographing such a meeting in a manner that interferes with the conduct of the meeting or the rights of the participants.

s. 19.90
03/06/00

Last Updated: Tue Oct 4 08:25:34 2005
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