Madison Metropolitan School District
Board of Education Policies and Procedures

POLICY	OPERATION	1222 Board of Education

Public Appearances

The public is invited to register and speak at BOARD regular, special, and committee meetings as listed in the agenda and at hearings called by the BOARD on special topics. See BOARD Policy 1221.

1. Any individual may register with the Superintendent or his/her designee beginning fifteen (15) minutes before the time scheduled for a regular or special BOARD meeting or a BOARD committee meeting, or thirty minutes (30) before the time scheduled for a public hearing. Speakers may not register prior to the official opening of registration. Registration will continue until the meeting is called to order. Appearances after this point will be at the discretion of the chairperson.
2. During the regular BOARD agenda, an individual who registers shall be given up to three minutes to speak to the Board. Extensions may be granted only by approval of the BOARD or committee.
3. During a special BOARD meeting, BOARD committee meeting, or during a Public Hearing, an individual who registers to speak shall be given up to three minutes to speak to the BOARD or BOARD committee. Extensions may be granted only by approval of the BOARD or committee.
4. A speaker may be registered by a designee but the speaker must be present when he or she is called to appear or forfeit his or her time.
5. Speakers must place full address of their place of residence on registration forms.
6. Registration forms will allow citizens not wishing to speak an opportunity to express an opinion. All BOARD members will read these opinions.
7. Registrants will be called to speak according to the order in which they have registered.
8. Public appearances at regular or special BOARD meetings will be permitted after the approval of minutes. In addition, public appearances at BOARD committees meetings will be permitted after announcements and after staff reports.
9. An individual may speak one time during a regular or special BOARD meeting, a BOARD committee meeting, or a public hearing. If more than one such meeting occurs on a given day, an individual may speak once at each meeting.
10. Registrants at regular or special BOARD meetings may speak on any item, not necessarily limited to the agenda prepared for the meeting. Registrants at BOARD committees meetings or at public hearings on specific topics must limit comments to items on the agenda of the committee(s) or to the topic of the hearing. Permission to speak on another item will be at the discretion of the chairperson.
11. Action will not be taken on public appearances (requests) during the same meeting as presented unless the public appearance is associated with an item of business which is either starred for action on the regular BOARD meeting agenda or set forth on a BOARD committee or special BOARD meeting agenda.
12. When appropriate, issues raised during public appearances will be referred to the SUPERINTENDENT and/or an appropriate committee for study and for future report to the BOARD.
13. At the discretion of the Chairperson of a BOARD committee or the BOARD president, public appearances may not be a part of a BOARD or BOARD committee meeting. For good cause, the chairperson or BOARD president may not permit public appearances. Examples of good cause include but are not limited to situations in which a public hearing on the subject matter has been or will be scheduled, the BOARD or BOARD committee has scheduled either a working session or a workshop, etc.

03/06/00

Last Updated: Tue Oct 4 08:25:34 2005
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