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Madison Metropolitan School District
Board of Education Policies and Procedures

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POLICYATTENDANCE 4027
Pupils

Open Enrollment - External Transfer Policy for Part-time Students

It is the policy of the Board, if the criteria that are set forth below are met, (1) to allow a non-resident high school student who resides within the State of Wisconsin to enroll as a part-time high school student in a Madison School District program or school and (2) to release a Madison School District resident high school student to enroll as a part- time high school student in another school district.

DEFINITIONS

  1. Part-Time Student:

    A part-time student for purposes of this policy is a high school student who attends or wishes to attend no more than two courses at any one time in a school district.

  2. External Transfer:

    An external transfer is a transfer involving a part-time student who resides in another school district and who wishes to take or is taking no more than two courses in a Madison School District school or program.

  3. Internal Transfer:

    An internal transfer is a transfer involving a part-time student who resides within the Madison School District and who wishes to take or is taking no more than two courses in a MMSD school or program that is not within the attendance area of the school or program within which the student legally resides.

  4. Nonresident School District:

    A non-resident school district is a district located in the State of Wisconsin which is not the school district within which a part-time student legally resides.

  5. Nonresident School Board:

    A non-resident School Board is the governing body of a non-resident School District.

  6. Nonresident Student:

    A non-resident student is a part-time student who is a legal resident of another school district and who applies to take no more than two courses in a Madison School District school or program.

  7. Resident School District:

    A resident school district is a district located in the State of Wisconsin that is the school district within which a part-time student legally resides.

  8. Resident School Board:

    A resident School Board is the governing body of a resident School District.

  9. Resident Student:

    A resident student is a part-time student who legally resides within the Madison School District and who applies to take no more than two courses in another school district.

PROCEDURE

    1. A parent or legal guardian of a student who wishes the student to externally transfer to the Madison School District shall file an application on a form provided by Department of Public Instruction (DPI) with the Madison School Board for a transfer to the Madison school district no later than six weeks prior to the date on which the course is scheduled to commence.
    2. The application shall specify the course(s) that the pupil wishes to attend and may specify the school or schools at which the pupil wishes to attend the course(s).
    3. The Madison School Board shall send a copy of the application to the student's resident school board along with a request that the resident school board send immediately to the Registrar of the Madison School District a copy of the student's academic and disciplinary records, which includes but are not limited to the following: suspension/expulsion record; transcript; Individual Educational Program (IEP- Team) Evaluation; 504 plan; Individual Educational Plan (IEP).
    1. No later than one week prior to the date on which the course is scheduled to commence, the Madison school board shall notify the applicant and the resident school board, in writing, whether the application has been accepted or rejected.
      1. If the Madison School Board approves the application of the parent or legal guardian of the student who applies to externally transfer, the board shall notify the applicant, in writing, that:
        1. the application has been accepted.
        2. the school at which the student may attend the course.
        3. acceptance applies only for the following semester, school year or other session in which the course is offered.
      2. If the application of an external transfer is denied by the Madison School Board, the Board shall include the reason(s) for the rejection.
  3. If a student who resides within the Madison School District applies to take a course in another school district, no later than one week prior to the date on which the course is scheduled to commence, the Madison School Board shall do all of the following:
    1. Notify the applicant in writing of whether the application has been accepted or rejected.
      1. If the application of a Madison School District student to take a course in another public school is denied by the Madison School Board, the Board, in the written notification to the applicant that the application has been denied, shall include the reason(s) for the rejection.
      2. If it determines that the course to be taken by the Madison School District student in the non- resident school district does not satisfy high school graduation requirements in the resident Madison school district, the Madison School Board shall notify the applicant in writing.
  4. Following the receipt of a notice of acceptance, but prior to the date on which the course is scheduled to commence, the pupil's parent or legal guardian shall notify the Madison school district of the pupil's intent to attend the course(s) in either the Madison School District or the other school district.
  5. Rejection/Acceptance Criteria for Madison as a Non-resident School District The criteria used for determining whether to accept/reject applications for part-time students to take a course in the Madison school district as a non-resident school district shall be the same criteria the Madison school district uses to accept/reject applications of pupils who reside within the Madison Metropolitan School District and who want to take a course at another school in the MMSD, except preference shall be given to residents of the Madison School District. However, should the Madison School Board receive more applications for external transfers into a particular course than there are spaces available in the course, the Madison School Board shall determine which non-resident student(s) to accept on a random basis.
  6. Rejection/Acceptance Criteria for Madison as a Resident School District
    1. If Madison as a resident school district determines that the course conflicts with an applicant's Individualized Educational Program (IEP), the Madison School Board shall reject the application.
    2. Madison as a resident school board shall reject an application of a resident student to attend a course in a public school in a non-resident school district if the cost of the course would impose an undue financial burden on the Madison School District.
  7. Appeal of Rejection. If an external transfer request is denied, the applicant requesting the external transfer may appeal the decision to DPI within 30 days after the decision. DPI shall confirm the decision unless DPI finds that the decision was arbitrary and unreasonable.
  8. A non-resident student attending a course in a Madison School District school or program has all of the same rights and privileges as pupils residing in the Madison school district and is subject to the same rules and regulations as pupils residing in the Madison school district.
  9. The parent or legal guardian of a non-resident pupil attending a course in a Madison public school or program is responsible for transporting the pupil to and from the course that the pupil is attending. The parent or legal guardian of a Madison resident pupil attending a course in another school district school or program is responsible for transporting the pupil to and from the course that the pupil is attending.
  10. The resident school board shall pay to the non-resident school board for each pupil attending a course in a public school in the non-resident school district an amount equal to the cost of providing the course to the pupil as calculated by DPI.
  11. The Superintendent or her/his designee shall be responsible for the implementation of this policy and procedure which includes but is not limited to the following:
      8/26/02

 

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