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POLICYSTUDENT RECORDS 4153
Pupils

Right to Inspect and Review Education Records

Parents of students and eligible students may inspect and review the student's educational record upon request.

FERPA 99.10(3)

PROCEDURESTUDENT RECORDS 4153
Pupils

Right to Inspect and Review Education Records

  1. Parents or eligible students should submit to the Custodian of the Records (PRINCIPAL, REGISTRAR, DIRECTOR OF EDUCATIONAL STUDENT SERVICES) a written request which identifies as precisely as possible the record(s) they wish to inspect.
  2. The Custodian of the Record(s) will notify the parents or eligible student of the time and place where the record(s) may be inspected.
    1. Since a student's records may be maintained in several locations, the Custodian of the Records will collect all records so they may be inspected in one location with the following exception: since the official record of a student with a disability is located in the EDUCATIONAL SERVICES Department, arrangements for reviewing records of this type must be made with that Department.
    2. This procedure should be completed in fourteen (14) days, but no more than forty-five (45) days from the receipt of the request for review and inspection.
  3. Student behavioral records shall be open for inspection only in the presence of District personnel qualified to explain or interpret such records. The Custodian of the Records shall make the necessary arrangements.
    1. Copies of the student's behavioral records will be provided only after they have been reviewed in the presence of District personnel qualified to explain or interpret such records.
  4. The District will presume that either parent of the student has authority to inspect and review the education records of the student, unless the District has been provided evidence that there is a legally binding instrument, state law, or court order which provides to the contrary.
  5. Copies of records generated by an institution or agency other than the Madison Metropolitan School District will not be provided. However, in the case where the Madison Metropolitan School District has the only copy of a record, copies may be provided upon receipt of a signed release from the originating institution or agency.

8/26/02

 

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