Madison Metropolitan School District
Board of Education Policies and Procedures

POLICY	STUDENT RECORDS	4156 Pupils

Directory Data/Information

In order to assist schools in planning for school activities, the Madison Metropolitan School District has designated certain student information as directory data/information.

PROCEDURE	STUDENT RECORDS	4156 Pupils

1. Directory Data/Information
   1. The following personally identifiable data/information contained in a student's educational records shall be considered as directory information:
      1. Student's name;
      2. Present address;
      3. Telephone listing (unless the number is unlisted);
      4. Date and place of birth;
      5. Major field of study (e.g. 3rd grade elementary education at Leopold School);
      6. Dates of attendance;
      7. Participation in officially recognized activities and sports;
      8. Weights and heights of members of athletic teams;
      9. Student's photograph;
      10. The most recent previous educational agency or institution attended by the student;
      11. Degrees and awards received.
   2. Parents and eligible students will be notified annually of the District's Policies and Procedures relating to directory data/information as outlined in Policy 4152.
   3. Parents and eligible students may request that no directory data/information may be released by completing a Student Directory Information Withhold form available in the student's school office.
      1. This form must be submitted to the student's school office within fourteen (14) days of the annual notification of rights.
      2. Such directory data/information relating to the student will not be released without prior written consent of the parent or eligible student.
      3. The authorization to withhold directory data/information will remain in effect until the beginning of the next school year, or until the parent or eligible student completes the Request to Publish Directory Information form and submits it to the student's school office.
      4. A copy of the Request to Withhold/Publish Directory Information Form will be forwarded to the REGISTRAR'S OFFICE, and if the child is in a Special Education program, a copy will be forwarded to the DIRECTOR OF EDUCATIONAL STUDENT SERVICES. A copy should also be filed in the child's educational record.
   4. Directory data/information relating to students no longer in attendance in the District will not be released if a parent of a student or an adult student has indicated that such information shall not be released in the year preceding the year in which the student has left the District.

      This provision does not apply to the transfer of students to other schools.

   5. Unless an authorization to withhold directory data/information has been signed by the parent or eligible student, directory data/information may be released by the MMSD only when it relates to educational activities, school-related functions or has a legitimate educational purpose.
2. Certain Directory Information for Military/Higher Education Representatives
   1. If no Military Recruiter/Higher Education Information Withhold Form is filed by the parent or eligible student, the District will disclose to a military recruiter or institution of higher education, upon their request, each secondary school student's name, address and telephone listing.

No Child Left Behind Act of \2001
8/26/02

Last Updated: Wed Nov 14 08:07:26 2007
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